Top 36414 Assistance Administrator Jobs

IP Client Administrator Level II
Wolf, Greenfield & Sacks P.C. —Remote
- $91,000 - $101,300 a year
- Full-time
- Remote
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
Traffic Administrator
Northrop Grumman —Irving, TX
- $49,400 - $89,400 a year
- Overtime
- Dedicated
- Research
- Mid-level
- Paid holidays
- Disability insurance
Learning Management Systems Administrator
Terrestris Global Solutions —Remote
- Full-time
- Remote
- 3 years
- US work authorization
- Senior level
- Tuition reimbursement
- Retirement plan
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Administrator
Fulcrum —Omaha, NE
- Mid-level
- Office
- Administrative experience
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Executive Operations Specialist
Providence In-home Care Service —Remote
- $24 - $34 an hour
- Overtime
- Remote
- Bilingual
- Microsoft Outlook
- HIPAA
- Paid time off
- Paid orientation
Quick Apply
9d
Research Administrator, Post-Award I - School of Medicine
Emory University —Atlanta, GA
- Full-time
- Remote
- Customer service
- Mid-level
- Analysis skills
Administrator Compensation
University Hospital, Newark NJ —Newark, NJ
- $98,206 - $147,303 a year
- Full-time
- Microsoft Access
- Management
- 5 years
- Health savings account
- Disability insurance
Assistant Administrator
Lifepoint Health —Georgetown, KY
- Full-time
- Acute care
- Hospital
- 3 years
- Health insurance
- Dental insurance
Quick Apply
Executive Administrator
Westcliff University —Irvine, CA
- $120,000 - $140,000 a year
- Full-time
- Hybrid work
- 5 years
- Research
- Mid-level
- Health savings account
- Health insurance
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Department Administrator (Part-Time)
American Museum of Natural History —New York, NY
- $31 - $33 an hour
- Part-time
- Mid-level
- Office
- Administrative experience
Operations Administrator II
Tulane University —New Orleans, LA
- Full-time
- Mid-level
- University
Research Administrator 2 (Remote Eligible)
Stanford University —Stanford, CA
- $60,392 - $116,979 a year
- Online Application
- Remote
- Mid-level
- 3 years
- Analysis skills
- Health insurance
- Tuition reimbursement
10d
Senior HRPP Administrator
Brown University —Providence, RI
- Full-time
- Remote
- Mid-level
- 3 years
- Bachelor's degree
- Paid holidays
- Health insurance
Contracts Administrator (Remote/Hybrid as needed)
Trusted Space, LLC —Herndon, VA
- $70,000 - $135,000 a year
- Full-time
- Remote
- 5 years
- Analysis skills
- Bachelor's degree
- AD&D insurance
- Paid holidays
System Administrator
Software Technology Inc —Durham, NC
- Mid-level
- Windows
Quick Apply
Research Administrator 1
Stanford University —Stanford, CA
- Full-time
- Hybrid work
- Office
- Analysis skills
- University
9d
Training Administrator
Metropolitan Council —Saint Paul, MN
- $70,116.80 - $113,796.80 a year
- Full-time
- Hybrid work
- Background check
- Classroom
- Pass drug screening
- Commuter assistance
- Dental insurance
Executive Administrator
Lockheed Martin Corporation —Arlington, VA
- $71,600 - $126,155 a year
- Weekends as needed
- Microsoft Outlook
- 5 years
- Word processing
- Paid jury duty
- Paid holidays
Office Administrator
PHIL —Hebron, KY
- $23 - $25 an hour
- Full-time
- Inventory management
- Office
- Communication skills
Quick Apply
Educational Programs Administrator (Remote)
Lingraphica —Princeton, NJ
- $50,000 - $55,000 a year
- Full-time
- Remote
- Computer literacy
- Mid-level
- Travel
Quick Apply
9d

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IP Client Administrator Level II

Wolf, Greenfield & Sacks P.C. -
Remote

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Job Details

Full-time
$91,000 - $101,300 a year

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Tuition reimbursement
Paid time off
Parental leave
Vision insurance
401(k) matching
Life insurance
Referral program

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Patents
Patent law
Employee relationship building
Databases
Attention to detail
Patent application

Full Job Description

The IP Client Administrator (Patent) (CA) provides support to assigned client(s) to ensure client efficiency and satisfaction, which requires strong knowledge in domestic patent prosecution. The CA is responsible for preparing legal documents associated with domestic patent prosecution; maintaining dockets, files, and data integrity; interacting with client(s) and related personnel; providing practice support and assistance; and serving as a liaison between client(s) and external and/or internal team members or departments. The CA operates independently and as a service-oriented team member who contributes positively to the department and firm.

THE ROLE:

Independently builds positive relationships with and maximizes firm-wide efficiency for assigned client(s).
Performs a diverse range of domestic patent prosecution and administrative support required to accomplish client objectives and satisfy the firm’s responsibilities to assigned client(s)
Provides guidance to firm personnel to ensure all individuals possess a thorough understanding of their responsibilities and procedures for assigned client(s).
Identifies training needs, develops training objectives, and provides client-specific training for applicable firm personnel in order to provide effective support to assigned client(s).
Demonstrates strong proficiency with a range of software applications including Microsoft Outlook, Microsoft Word, Microsoft Excel, and applicable IP software solutions. Learns new applications as needed.
Uses exceptional communication skills to interact with various parties via telephone, electronic mail, and facsimile as necessary. Consistently follows-up and maintains open lines of information-sharing with client(s), practitioner(s), direct supervisor, and other firm management and personnel as needed.
Coordinates with colleagues and/or departments to ensure successful completion of assigned tasks and other requests in a timely manner.
Works closely with direct supervisor to ensure client needs and expectations are consistently being met.
Researches and retrieves information for the completion of assigned tasks utilizing applicable resources. Such resources may include the firm Intranet, firm training materials, legal rules books (e.g., the MPEP, etc.), the USPTO website, etc.
Acts as a resource for others to enhance overall productivity of the firm.
Participates in pilot programs and/or product deployments as needed.
Assists with testing of new and/or updated systems as needed.
Provides problem-solving research and feedback relating to new and/or revised procedures, workflow efficiencies, law and/or rule changes, group/department/firm initiatives, etc. as needed.
Assists with guiding, mentoring, and training others as needed.
Assists and supports direct supervisor and other firm management with special projects/requests and/or additional client and/or practitioner support as needed.
Performs general administrative and support duties or tasks as required and requested.
Takes on additional responsibilities as needed and assigned.

QUALIFICATIONS:

Bachelor’s degree preferred.
A minimum of three to six (3-6) years of domestic patent prosecution experience in a law firm or professional setting. Law firm setting preferred.
Demonstrated success functioning in a demanding service-oriented environment.
Comprehensive knowledge of domestic patent prosecution procedural terminology, requirements, and workflow.
Strong oral and written communication skills.
Proven interpersonal skills and ability to work effectively with different levels of constituencies both as an individual contributor and in a team setting.
Exceptional critical thinking, interpretive, and problem-solving skills.
Exceptional organizational skills with meticulous attention to accuracy and detail.
Proven ability to prioritize own work.
Flexibility and resourcefulness, and a strong willingness to support the firm and its business needs.
Proven ability to respond calmly, efficiently, and effectively in stressful situations.
Strong proficiency in MS Outlook, Word, and Excel, and applicable IP software solutions.
Comfort using new technologies and databases.
Demonstrated ability to handle multiple tasks simultaneously, and able to prioritize tasks in a very efficient manner.
Ability to maintain confidentiality of matters and other firm business information.
Punctual and reliable.
Ability to adhere to established work schedule, but with flexibility required to respond to workload demands and work additional hours when necessary.

Any offer of employment is subject to the successful completion of a background check. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Type: Full-time

Pay: $91,000.00 - $101,300.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Referral program
Tuition reimbursement
Vision insurance

Experience:

Patent Prosecution: 3 years (Required)

Work Location: Remote

Quick Apply

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