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Executive Assistant

Town of Clayton -
Clayton, NC

Apply Now

Job Details

Full-time
$57,888 - $72,300 a year

Benefits

Paid holidays
Pension plan

Qualifications

Records disposition policies
Employee onboarding
Visitor query response
Report preparation
Staff supervision
Correspondence management
Office activity coordination
Data Retention (Data management)
Client inquiry handling
In-person customer service
Operations coordination planning
Executive administrative support
Employee training
Hiring
Financial operations management
Internal employee customer service
Decision making
Mail management
Personnel administration
Relationship management
Purchasing
Customer issue escalation
Managing executive calendars
Senior level
Managing business operations budgets
Organizational budget management
Event logistics coordination
Documentation reviews

Full Job Description

JOB * Salary Grade SG 111* * Recruitment Salary Range: $57,888.00 - $72,300.00*** Salary offered will be determined based on directly related experience *** Work Location is 315 E Second Street Clayton, NC (Johnston County) *
The Town of Clayton is seeking applicants for an Executive Assistant to the Chief of Police for the Police Department. The Town of Clayton employs more than 340 full-time staff in areas including police, fire, and electric utilities. The Town of Clayton also offers a range of PT positions including positions in Parks & Rec, Library, and Cultural Arts.
The Town of Clayton is the fastest growing town in Johnston County, which is the fastest growing county in the State of North Carolina. The vision for the Town of Clayton includes a thriving town where growth contributes to the quality of life enjoyed by long-time residents and newcomers alike; easy access but with an atmosphere that feels smaller than it is; a system of parks and greenways that connect people and places; neighborhoods with a variety of quality living options; a town that offers opportunities for people to live, create, shop and eat; a bustling and historic downtown, and businesses that are successful, growing, and investing in the community. EXAMPLE OF DUTIES Positions in this class serve as staff/management assistants to high-level administrators in an organization that is characterized by operations with multiple and varied programs/components. The role of this position is defined and impacted by the mutual working relationship established with the administrator. These positions serve as one-on-one direct support and/or administrative support to upper management positions. There are situations where incumbents in these positions function as assistants the majority of the time, but still have some responsibilities of an operational nature. Work ranges from standardized office support assignments to performance of administrative duties involving decision-making and judgment. Public contact is a major component of positions, both internal and external to the organization. Work requires contact with program staff, managers of other units within the organization, representatives of other state agencies/universities, clients, service recipients, elected/appointed representatives, and the public. Positions in this class may coordinate business functions of the unit including budget planning and monitoring, human resources administration, and office coordination. Position may supervise administrative staff.

Provides administrative support to the Chief of Police, Executive, and Command Staff of the Police Department
Handles logistics for Department meetings and other large meetings with various groups
Manages communication between the Chief of Police, Executive Staff, and employees of the department
Manages supplies, mail, correspondence, and various department calendars
Reviews and prepares documents that require the signature of the Chief of Police
Prepares reports, agenda items, agreements, forms, and other documentation
Coordinates special projects and activities for the Chief of Police and Executive Staff
Maintains department records in accordance with current records retention schedule
Assists with the hiring, onboarding, and training of new employees
Assists in the budget preparation process
Coordinates fiscal operations of the Police Department
Approves requisitions and purchases
Reviews and submits department timesheets
Intercepts and responds to queries and complaints via telephone, email, or in-person visits
Maintains knowledge of Police Department operations and resolves minor issues
Coordinates and schedules activities for the Chief of Police and disseminates relevant information
Responds to inquiries and citizen concerns, provides information and/or assistance, resolves or redirects to appropriate Police or Town resources
Interacts and assists other departments, outside organizations, and members of the general public
Handles Agency Terminal Agency Coordinator (TAC) designation
Completes CJLEADS Training and handles duties as Designated Administrator
Handles duties as the Agency Administrator for Odyssey

SUPPLEMENTAL INFORMATION * SUBMIT OFFICIAL APPLICATION USING THE TOWN'S CAREER WEBSITE*https://www.townofclaytonnc.org/
If you have technical issues submitting your application, please call the NEOGOV (governmentjobs.com) Help Line at 855-524-5627. If there are any questions about this posting, other than your application status, please contact the Human Resources Office. If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. To check the status of your application, please log on to your NEOGOV account and click “Application Status”. It is not necessary to contact the Human Resources Office to check the status of an application. Normal processing time for applications is 30-45 days from the closing date of the posting.

To obtain veterans preference, you must scan and upload a copy of your DD-214 or discharge orders. Degrees must be accredited by the U.S. Department of Education. Transcripts and degree evaluations may be uploaded with your application. To receive credit for your work history and credentials, you must list the information on the online application form. Any information omitted from the application cannot be considered for qualifying credit. Attached or incorporated resumes (including Text Resume’s on the on-line application) WILL NOT be used for screening for qualifying credit. “See Resume” or “See Attachment” WILL NOT be accepted in lieu of completing an on-line application form. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Applicants may be subject to a criminal background check. Effective October 1, 2025, in accordance with North Carolina state law, all applicants for positions that involve working with children in any capacity are required to undergo criminal history record checks conducted by the North Carolina State Bureau of Investigation (SBI). Credit and motor checks are required for some administrative, finance and operational positions. Applicants will be required to take and pass a Pre-Employment Drug and Alcohol screen once they are verbally given a conditional offer of employment. Depending on the position, employees may be subject to random drug and alcohol screens throughout their employment. Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and Employee Polygraph Protection Act (EPPA).

Town of Clayton employees enjoy many benefits including a retirement pension plan, 401K membership, Paid Vacation, Sick and Holiday Leave, State Health Plan, and various other benefits. Benefits information can be found by going directly to the Town of Clayton website at: https://www.townofclaytonnc.org/251/Benefits.

When a salary range is posted, the actual salary will be based on relevant competencies, knowledge, skills & abilities, internal equity and budgetary considerations pertinent to the advertised position. The Town of Clayton is an Equal Opportunity Employer. Hiring salary will not exceed hiring pay range unless approved by the Town Manager.
Applications may be reviewed to determine if applicants education and experience is more applicable to other vacant positions within the Town.

Apply Now

Refine Your Search

Assistant Administrator jobs

Executive Assistant

OT or COTA 2 Full days in a Middle School/High School located on the North Shore of Long Island

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Speech Language Pathologist - SLP

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