Top 11283 Assistant Program Officer Jobs

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Nocturnist Physician Assistant - Hospital Medicine
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SCP Health —Grayling, MI
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Administrative Assistant III (Finance)

Spotsylvania County -
Spotsylvania, VA

Apply Now

Job Details

Full-time
$52,330.46 - $74,309.27 a year

Qualifications

Copy machines
Fax machines

Full Job Description

JOB

Under general supervision, performs complex, skilled clerical, technical, and responsible administrative work that requires an awareness of all aspects of the operations of the department. Position is responsible for independently preparing routine correspondence; compiling information for reports; maintaining files of a variety of records, reports, and documents; and coordinating and maintaining calendars and schedules. Position also involves considerable general public contact in providing information and receiving inquiries or complaints. Position must exercise independent judgment, confidentiality, and initiative in completing assignments. Position must also exercise considerable tact and courtesy.

EXAMPLE OF DUTIES

Finance:

Assists the public and County employees, in person, in writing, via e-mail, or telephone, with questions or complaints, evaluates the question or complaint, and directs them to the Chief Financial Officer (CFO), Directors, Managers, or another appropriate authority for disposition.
Provides executive-level administrative support as necessary for the CFO. Duties may include calendar maintenance, scheduling meetings, tracking deadlines, records management, and preparing and delivering correspondence.
Enters department agenda items for future Board of Supervisors meetings through CivicClerk. Tracks the status of submitted agenda items to ensure timely approval by staff.
Compiles and distributes materials for all Finance Committee Meetings. Maintains the Finance Committee calendar.
Monitors inventory levels of department equipment, supplies, and other materials; ensures availability of adequate materials to conduct work activities; researches competitive price quotes and prepares appropriate documentation.
Serves as the department Webmaster. Maintains and revises all Finance public pages and related Intranet pages when necessary.
Serves as the point of contact as the Department’s IS Wizard. Responsible for responding to inquiries, assisting in troubleshooting IT-related matters, and submitting Track-It work tickets.
Serves as the point of contact for submitting General Services work tickets.
Serves as the primary point of contact between the department and County Attorney’s Office for departmental “Request for Legal Opinions”, “conflict of interest forms”, or “FOIA Requests”, which includes the formation, development, submittal, tracking, and filing of these requests.
Makes arrangements, including transportation, meals, and lodging for staff attendance at meetings and training conferences; maintains the Department’s conference room schedule.
Enters department budgets, purchase orders, and invoices into the County’s financial system. Tracks the status of submitted items to ensure timely approval and processing.
Establishes and maintains a variety of records and files. Coordinates record retention requirements, shreds/destroys confidential or obsolete documents in accordance with the law, and files appropriate notices with the Library of Virginia.
Coordinates publication of notices of public hearings in the newspaper of record for the County in accordance with Virginia Code. Retains documented proof of all public hearing notice publications.
Performs general clerical tasks, which may include making copies, sorting/distributing incoming mail, or preparing outgoing mail.
Prepares certificates of appreciation, congratulations, recognition, etc.
Performs other related work as required.

SUPPLEMENTAL INFORMATION

Knowledge of County and departmental rules, regulations, policies, and procedures, and the ability to interpret them.
Knowledge of the organization and functions of the County.
Knowledge of modern office practices and procedures, including knowledge of popular computer-driven word processing, spreadsheet, and file maintenance programs.
Knowledge of arithmetic, spelling, grammar, punctuation, and vocabulary.
Knowledge of the policies and procedures, organization, and functions of the Fire, Rescue, and Emergency Management Department for certain positions.
Knowledge of modern office practices, procedures, equipment, and standard clerical techniques including knowledge of popular computer-driven word processing, spreadsheet, and file maintenance programs.
Knowledge of modern accounting and bookkeeping methods, policies, procedures, and practices.
Skill in the operation of popular office machines, including computer-driven data entry equipment.
Ability to research program documents and narrative materials, and to compile reports from information gathered.
Ability to make routine administrative decisions independently in accordance with laws, regulations, and County policies and procedures, and to solve problems, and answer questions.
Ability to develop and modify work procedures, methods, and processes to improve efficiency.
Ability to assist and supervise less experienced clerical workers.
Ability to communicate effectively in oral and written form.
Ability to establish and maintain effective working relationships as necessitated by work assignments.
Ability to compare and/or judge the readily observable, functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) or data, people, or things.
Ability to speak and/or signal people to convey or exchange information. Includes giving assignments and/or directions to co-workers or assistants.
Ability to read a variety of informational documents, State codes, maps, and procedures manuals.
Ability to prepare correspondence, agendas, minutes, etc., conforming to all rules of punctuation and grammar. Must be able to speak with poise, voice control, and confidence, and to articulate information to others.
Ability to apply principles of rational systems; to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; to interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form.
Ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of technical or professional languages including governmental terminology.
Ability to utilize mathematical formulas; to add and subtract; multiply and divide; utilize decimals and percentages.
Ability to communicate respectfully and professionally. Must be adaptable to performing under stress when confronted with persons acting under stress.
Knowledge of Virginia Department of Social Services (VDSS) rules, regulations, policies, and procedures, and the ability to interpret them for certain positions.

PHYSICAL REQUIREMENTS
Must be physically able to operate a variety of automated office machines, which include a computer, calculator, copier, facsimile machine, etc. Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Must be able to exert up to 20 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time but may involve walking or standing for periods of time. Requires the ability to inspect items for proper length, width, and shape. Requires the ability to coordinate hands and eyes rapidly and accurately in using automated office equipment. Requires the ability to handle a variety of items, office equipment, control knobs, switches, etc. Must have minimal levels of eye/hand/foot coordination. Requires the ability to differentiate between colors and shades of color. Requires the ability to talk and/or hear: (talking - expressing or exchanging ideas by means of spoken words; hearing - perceiving the nature of sounds by ear).

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