Administrative Manager (R26-21)
About RF for SUNY at the University at Albany:
Employment is with The Research Foundation for the State University of New York, a private, nonprofit, educational corporation that provides essential sponsored program administration and innovation support services to SUNY faculty and students whose ideas and research generate ground-breaking discovery and translate to entrepreneurial and economic development opportunities for New York State.
Working at the SUNY Research Foundation for the University at Albany, you will be part of a team that provides essential services to the University as it moves to the front ranks of American higher education, supporting the advancement of education, research and discovery. The University at Albany, a nationally recognized research university with outstanding faculty, researchers and staff, offers challenging, exciting and rewarding careers to those who seek opportunities to grow and excel.
The University at Albany is at the forefront of innovation and exploration in a wide range of research areas, from the health sciences and engineering to the humanities and fine arts. UAlbany has been recognized as a Carnegie R1 research institution – one of the elite “very high research activity” doctoral universities as ranked by the Carnegie Classification of Institutions of Higher Education.
Job Description:
The Child Research and Study Center is an official university-based unit that has a longstanding, externally funded hub of interdisciplinary scholarship dedicated to improving student outcomes across academic and developmental domains. For decades, the center has sustained competitive federal, state, and foundation funding to design, evaluate, and scale evidence-based practices that include social-emotional and behavioral health with literacy development areas widely shown to be interconnected in promoting student success .Through partnerships with schools and communities, the center advances inclusive approaches that support all learners, including students with disabilities, while contributing to the research base, professional development, and policy guidance needed to improve educational systems at scale.
The role of the Administrative Manager is to organize and coordinate office administrative procedures for The New York State Pyramid Model Implementation and Scale-up project. The Administrative Manager will ensure organizational effectiveness, and efficiency while supporting the execution of activities as defined by the projects’ annual workplan and deliverables.
This work is supported by the Preschool Development Birth through Five Initiative (PDG B-5) Grant Number 90TP0130-02-00, from the Administration for Children and Families, U.S. Department of Health and Human Services in contract with the New York State Council on Children and Families.
Essential Functions
- prepare personnel paperwork and procure supplies, equipment and technology;
- establish, maintain and monitor procedures for record keeping and files;
- attend internal and external project meetings to record and store minutes; ensure security, integrity and confidentiality of personnel data;
- process travel reconciliations and assist staff with travel-related forms and documentation.
- Support staff is the creating and uploading of training and coaching documentation to online registry. Assist participants in the registration process, verify attendance, and completion of credential process.
- Coordinate with Statewide Coordinators to gather and synthesize data summaries from Regional Coordinators.
- Coordinate logistical needs for quarterly State Leadership Team meetings and annual in-person Pyramid Model Summit, including registration, site arrangements, materials preparation, and speaker communication.
- Assist in managing project social media accounts, posting announcements, events, and key updates.
Requirements:
Minimum Qualifications:
- 5 years proven office management, administrative or assistant experience
- Knowledge of data and administrative management practices and procedures
- Knowledge of human resources management practices and procedures
- Knowledge of business and management principles
- Knowledge of office management responsibilities, systems and procedures
- Knowledge of social media and website management
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Ability to work with a culturally diverse population
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Strong computer skills and proficiency in MS Office
- Ability to travel between campuses
Preferred Qualifications:
- Administrative experience in educational/public sector setting preferred
- Bachelor’s degree from a college or university accredited by the US Department of Education or other internationally recognized accrediting organization.
- Statewide-level work experience within New York State, preferred.
- Verified trainer listed in ASPIRE
- Experience with the PIDS
Additional Information:
Salary Range: $60,000-$65,000 (DOE)
Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three-year period. Please refer to the following website for the complete Annual Security Report (“Clery Report”): http://police.albany.edu/asr.htm
The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance. The University at Albany offers a variety of performing arts, world class libraries, and competitive sporting events.
Application Instructions:
Persons interested in the above position should submit a resume, cover letter, and contact information for three work-related references. Review of applications will begin immediately and continue until the position is filled.
This position is not eligible for visa sponsorship.
URL: www.albany.edu/education/research
Link to posting: https://rfhr.interviewexchange.com/jobofferdetails.jsp?JOBID=200350
As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant’s race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.
