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Senior Oversight Specialist

Ultimus Fund Solutions -
Remote

Quick Apply

Job Details

Full-time
$55,000 - $85,000 a year

Qualifications

Customer communication
Regulatory compliance
Employee relationship building

Full Job Description

SUMMARY
The Senior Oversight Specialist is responsible for ensuring the organization’s compliance with all applicable anti-money laundering (AML) laws and regulations. Additionally, this role involves monitoring, analyzing, and reporting on AML data such as identifying suspicious patterns, and implementing strategies to mitigate fraud risks.

KEY ACCOUNTABILITIES

Detects, investigates, and prevents fraudulent activities within the organization.
Performs identity verification review on new account shareholders, authorized signers, and beneficial owners, to satisfy Know your Customer ‘KYC’ and ‘AML Policy’ requirements.
Conducts comprehensive reviews on all politically exposed person (PEP) and OFAC/various watchlist alerts.
Requests supplementary documentary evidence from those persons who do not immediately pass KYC verification and updates account accordingly.
Reviews various reports to evaluate and monitor transactional activity to identify potential suspicious activity.
Performs manual “real time” KYC identity verification for requests submitted by related departments.
Reviews account activity and provides timely responses to Red Flag submissions; records suspicious activity, including shareholder personal information, in various internal watchlists.
Adheres to designated timelines and procedures to ensure timely and accurate completion of tasks.
Attends training and provides guidance to associates on fraud detection and prevention techniques. Raises awareness of fraud risks and promotes a culture of vigilance.
Assists with identification, organization, and dissemination of archived materials to support completion of SOC1 and annual AML audits.
Assists with client conversion data reviews and department clean-up projects, as needed.
Assists with production and quality control review of quarterly client AML certifications.
Conducts a bi-weekly FinCEN processing and quality control review; reports any “positive hits” to AML Manager and AMLCO; provides certifications to clients.
Conducts a quarterly OFAC processing and quality control review; reports any “positive hits” to AML Manager and AMLCO.
Processes monthly Lexis Nexis invoices to Accounts Payable in a timely manner.
Creates extensive written team procedures and maintains in Knowledge Management System (KMS) database.
Assists with Lexis Nexis administration role to maintain user access status, establish new users, etc.

WORKING RELATIONSHIPS

Mentors associates through instruction, coaching, providing real-time on-the-job experiences, modeling effective practices, and advising on methods used.
Collaborates with the correspondence team to create and maintain written shareholder communication templates to be used with collection of supporting KYC documentation.
Contact as needed with clients, financial representatives, and shareholders regarding general information, resolution of issues, inquiries, or reporting requirements.
Contact with members of AML Oversight team and various other internal teams regarding follow-up inquiries, open workflow, etc.

May perform other duties as required and assigned.

EDUCATION AND EXPERIENCE

Bachelor’s degree in finance, law, business administration, or a related field.
3-5 years of experience in AML compliance and fraud detection, preferably within the financial services industry.

KNOWLEDGE

Bank Secrecy Act (BSA), Anti-Money Laundering (AML)/Terrorist Financing, Customer Identification Program (CIP), Know Your Customer (KYC), Office of Foreign Asset Control (OFAC) regulatory and program requirements.
Effective internet search techniques.
Microsoft Office Suite, with demonstrated experience in Excel, including pivot tables, macros, filtering, and sorting.
Adobe Acrobat.

SKILLS AND ABILITIES

Prominent level of accuracy and diligence.
Strong ethical standards in professional conduct.
Adapts to changing regulatory environments and business needs.
Manages sensitive information with discretion.
Aligns associates with company values and goals.
Plans and delegates the work of others.
Motivates and inspires others.
Assesses the performance of self and associates to make improvements or take corrective action.
Plans and develops systems and procedures to improve operating quality and efficiency of department in accordance with company policies and procedures.
Troubleshoots issues utilizing creative and critical thinking skills.
Multitasking, analytical, and organizational skills.
Initiative-taking, strategic, and meticulous approaches with a strong commitment to quality, efficiency, and effectiveness.
Demonstrates and exercises personal integrity, responsibility, accountability, and good judgement.
Effectively uses resources such as time and information in conjunction with associates.
Participates in solving problems and making decisions.
Presents and expresses ideas and information, written and oral, clearly, and concisely.
Actively listens to others to achieve understanding and supports an open exchange of ideas and information.
Identifies needs, arranges for, and obtains resources to accomplish individual and department goals.
Establishes and develops effective working relationships with associates and clientele during both favorable and unfavorable situations.
Modifies team and individual priorities and deadlines in response to added information, changing conditions, or unexpected obstacles and ensures completion.

Equivalent education, experience, and KSA’s will be considered.

Ultimus is an equal opportunity employer and does not discriminate on the basis of the applicant’s or employee’s race, color, religion, national origin, ancestry, gender, sexual orientation, age, disability, veteran or military status, genetic information, citizenship or any other status entitled to protection under federal, state or local anti-discrimination laws. No questions on our employment application are intended to secure information that is to be used for impermissible purposes.

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