Top 51 Business Office Associate Jobs in Rochester, NY

Business Office Administrative Assistant (1+ years experience)
Panorama Pediatric Group —Rochester, NY
- $17.50 - $24.50 an hour
- Full-time
- Private practice
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
3d
Receptionist (Part-Time) - Onsite
Mindex —Rochester, NY
- $22 - $25 an hour
- Part-time
- Computer literacy
- Office
- Administrative experience
- Disability insurance
- Health insurance
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Business Office Manager
the Fitch Design Studio (Fitch Construction, Inc.) —Fairport, NY
- $24 - $30 an hour
- Full-time
- Office
- Administrative experience
- QuickBooks
- 401(k)
- Paid time off
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Administrative Assistant/Accountant
Confidential —Rochester, NY
- $55,000 - $65,000 a year
- Full-time
- Background check
- Customer service
- Word processing
- Health insurance
- Dental insurance
Quick Apply
12d
Inside Sales & Business Development Associate
Eco-Rental Solutions, LLC —Rochester, NY
- $55,000 - $75,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
1d
Advancement Associate
CDS Monarch, Inc. —Webster, NY
- $55,000 - $65,000 a year
- Full-time
- Marketing
- Mid-level
- Bachelor's degree
Quick Apply
Human Resources Associate II - bilingual
LiDestri Foods, Inc. —Rochester, NY
- $23.07 - $25.05 an hour
- Full-time
- Bilingual
- Mid-level
- Office
- Health savings account
- Disability insurance
Quick Apply
1d
Human Resources Associate II - bilingual
LiDestri Foods, Inc. —Rochester, NY
- $23.07 - $25.05 an hour
- Full-time
- Bilingual
- Mid-level
- Office
- Health savings account
- Disability insurance
Quick Apply
1d
Coordinator of Administrative Services
City of Rochester, NY —Rochester, NY
- $87,431 - $115,281 a year
- Full-time
- Mid-level
- Office
- 3 years
- Disability insurance
- Health insurance
1d
Administrative Assistant II
NY Creates —Rochester, NY
- $23 - $26 an hour
- Full-time
- Background check
- 5 years
- Mid-level
- Health insurance
- Dental insurance
8d
Associate, Procurement
L3Harris Technologies —Rochester, NY
- $48,500 - $88,500 a year
- Finance
- Analysis skills
- Bachelor's degree
- Paid holidays
- Disability insurance
Business Office Manager
Fairport Rehab & Nursing Center —Fairport, NY
- $67,000 - $72,000 a year
- Full-time
- HIPAA
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
The Fedcap Group —Rochester, NY
- $18 - $24 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- High school
Employee Experience, Associate Director
University of Rochester —Rochester, NY
- $109,000 - $163,600 a year
- Full-time
- 6 years
- Office
- University
Senior Director - Customer Service
Avangrid —Rochester, NY
- $180,000 - $225,000 a year
- Extended hours
- 11+ years
- Finance
- Master's degree
- Dental insurance
- Tuition reimbursement
12d
Senior Associate, Program Management
L3Harris Technologies —Rochester, NY
- $70,500 - $130,500 a year
- Mid-level
- Bachelor's degree
- Travel
- Paid holidays
- Disability insurance
Associate Project Manager
MSM Inc. —Webster, NY
- $65,000 - $75,000 a year
- Full-time
- Mid-level
- Bachelor's degree
- Continuous improvement
Quick Apply
Microsoft D365 ERP (F&O) AI/Copilot Functional Consultant - Senior Associate
PRICE WATERHOUSE COOPERS —Rochester, NY
- $77,000 - $202,000 a year
- Remote
- Azure
- Bachelor's degree
- Mentoring
- Paid holidays
- Health insurance
Asset Protection Associate - Marketplace Mall
JCPenney —Rochester, NY
- $18.50 - $23.13 an hour
- 18 years or older
- Bachelor of Science
- High school diploma or GED
- Paid holidays
- Health insurance
Client Services Associate
TransPerfect —Rochester, NY
- $48,000 a year
- Full-time
- Bachelor's degree
- Experience equivalent to degree accepted
- Entry level

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Business Office Administrative Assistant (1+ years experience)

Panorama Pediatric Group -
Rochester, NY

Quick Apply

Job Details

Full-time
$17.50 - $24.50 an hour
3 days ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Employee discount
Life insurance
Retirement plan

Qualifications

Teamwork
HIPAA
Filing
Medical coding experience in physician offices
Medical coding experience in outpatient clinics
Administrative experience
Organizational skills

Full Job Description

Business Office Administrative Assistant

Location: Panorama Pediatric Group – 961 Panorama Trail S, Suite 1, Rochester NY 14625

On-site position, not remote.

About Us: Panorama Pediatric Group is a highly reputable private medical practice comprising of 9 physicians and 7 Advanced Practice Providers (APPs). We specialize in primary care for newborns to adolescents and provide exceptional patient care. We are seeking a highly organized and motivated professional to join our fast-paced pediatric practice. This role is essential to maintaining efficient front- and back-office operations. The ideal candidate thrives in a high-volume environment, demonstrates strong judgment, and provides compassionate, professional communication with families and team members.

Why You’ll Love It Here:

We have a supportive, professional, team-oriented, positive environment
You get to be a part of meaningful work helping children and families in our community
There’s never a dull moment – our work is engaging and challenging
Our pay and benefits are competitive

Job Description:

The Medical Business Office Administrative Assistant plays a vital role in supporting the financial and administrative operations of the practice. This position is responsible for insurance verification, self-pay collections, credentialing support, compliance, medical record processing and accurate data management within the electronic medical records (EMR) system. The ideal candidate is detail-oriented, highly organized, and capable of making sound decisions in a fast-paced healthcare environment.

Essential Job Functions/Responsibilities:

Perform insurance verification to confirm patient eligibility, benefits, and authorization requirements prior to services
Manage and collect self-pay balances in a professional and patient-focused manner
Assist with provider credentialing and re-credentialing processes, ensuring compliance with payer requirements
Accurately enter and maintain patient and financial data within the EMR system
Post payments, reconcile accounts, and ensure proper documentation of transactions
Scan, index, and route documents into the EMR system in a timely and organized manner
Manage medical records, ensuring accuracy, organization, and confidentiality
Process and manage Release of Information (ROI) requests in compliance with privacy regulations, including tracking, fulfilling, and documenting requests in a timely manner
Maintain and organize internal training documents and administrative records
Provide administrative support including, but not limited to, scheduling, correspondence, and general office tasks supporting overall functionality of office operations
Communicate effectively with patients, providers, insurance companies, and team members via phone, email, and in person
Identify issues, think critically, and respond promptly with appropriate solutions
Other duties as assigned

Qualifications:

Strong communication skills, including professional and courteous telephone etiquette
Solid mathematical skills with the ability to handle financial transactions accurately
Demonstrated critical thinking and problem-solving abilities
Ability to assess situations quickly and make sound, independent decisions
Strong attention to detail and organizational skills
Ability to work both independently and collaboratively as part of a team
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and Teams)
Team oriented mindset with a willingness to support colleagues
Experience with EMR systems preferred
Familiarity of Medical Records processes, HIPAA, privacy laws and Release of Information procedures preferred

Essential Competencies:

Participate in departmental and Practice-wide staff meetings and other training in-service as assigned
Demonstrate awareness of Practice mission, organizational goals, values, policies, and procedures; work effectively across departmental boundaries, represent the Practice in professional manner
Carry out duties in a responsible professional and ethical manner
Requires the ability to relate to people of diverse backgrounds, cultures, races, sexual orientations and gender identities or expressions

Skills and Abilities:

Ability to handle multiple projects and duties simultaneously while maintaining high levels of confidentiality and strict adherence to deadlines
Ability to work with many interruptions
Ability to analyze, interpret and draw inferences from research findings
Knowledge of and ability to use proper English, spelling, punctuation, and grammar
Excellent organizational skills and attention to detail
Excellent verbal and written communication skills
Excellent customer service skills and knowledge (both over the phone and in person)
Ability to make administrative/procedural decisions and judgments
Skill of persistence is needed when necessary
Ability to examine documents for accuracy and completeness
Ability to read, understand and follow oral and written instruction
Ability to communicate effectively and work with others
Knowledge of office billing practices, policies, and procedures
Knowledge of medical terminology, ICD 10-CM and CPT coding
Knowledge of the insurance industry

Education and Experience:

One year of experience in a medical office setting required.
Experience with Medent and EMR preferred

Physical Requirements

Sedentary work, ability to sit for extended periods of time
Manual dexterity for using an adding machine/calculator and computer keyboard
Required to stand, sit, walk, use hands to finger, handle or feel; reach with hands and arms, talk and hear.
Occasionally, the employee must stoop, bend and lift or move up to 25 lbs.
Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus
Ability to read data on the computer monitor and written documents
Extensive use of computer software, typing and concentration

Work Environment & Expectations:

Fast-paced medical office setting requiring adaptability and efficiency
Upholds a high level of confidentiality, professionalism and respect
Commitment to accuracy, timeliness, and delivering excellent patient service
Maintains a positive, supportive, and solutions-focused work cultur
Represents the practice with empathy, compassion, and a patient-centered mindset
Maintains business casual attire with a polished, well-groomed, professional appearance
Shows up consistently with reliable attendance, a can-do attitude, and a willingness to take initiative
Adds value through ideas, collaboration and a flexible, growth-oriented mindset
Supports employee retention and long-term development to strengthen skills, elevate practice performance, and build organizational expertise

Job Type: Full-time

Pay: $17.50 - $24.50 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance

Experience:

Medical Office Billing & Administrative: 1 year (Required)

Ability to Commute:

Rochester, NY 14625 (Required)

Work Location: In person

Quick Apply

Refine Your Search

Business Office Associate jobs in Rochester, NY

Business Office Administrative Assistant (1+ years experience)

Receptionist (Part-Time) - Onsite

Business Office Manager

Administrative Assistant/Accountant

Inside Sales & Business Development Associate

Advancement Associate

Human Resources Associate II - bilingual

Human Resources Associate II - bilingual

Coordinator of Administrative Services

Administrative Assistant II

Associate, Procurement

Business Office Manager

Administrative Assistant

Employee Experience, Associate Director

Senior Director - Customer Service

Senior Associate, Program Management

Associate Project Manager

Microsoft D365 ERP (F&O) AI/Copilot Functional Consultant - Senior Associate

Asset Protection Associate - Marketplace Mall

Client Services Associate

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