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Personal Executive Assistant/ Household Operations

Robinson & Casey, PLLC
Boca Raton, FL

Quick Apply

Job Details

Full-time
$100,000 - $107,000 a year

Benefits

Paid holidays
Health insurance
Dental insurance
Paid time off
Vision insurance

Qualifications

Vendor relationship building
Spanish
Interpersonal skills
Inventory management
Household management
Executive administrative support
Research
Vendor relationship management
Organizational skills
Managing projects
Supplier relationship management (SRM)
Delegation

Full Job Description

At Robinson & Casey, we don't simply practice law, we help families navigate some of the most difficult moments of their lives. Our mission is to help families access life-saving addiction and mental health treatment through compassionate advocacy, decisive action, and an unwavering commitment to doing what is right.

Our team is built on accountability, ownership, excellence, and service. We move quickly, solve problems proactively, and support one another in achieving extraordinary results.

Our values — Honesty, Courage, Integrity, Empathy, Perseverance, and Service — guide everything we do.

We are seeking an exceptional Personal Executive Assistant & Household Operations Lead to serve as the trusted right hand to our CEO. This is a unique opportunity for a highly organized, proactive professional who enjoys operating at the intersection of executive support and personal life management.

This role combines traditional executive assistance with oversight of household operations, ensuring both business and personal priorities are executed seamlessly. If you're someone who naturally anticipates needs, creates order from complexity, and takes ownership without waiting to be asked, we'd love to meet you.

About the Role

This is not a traditional Executive Assistant position.

You will serve as the CEO's strategic partner, helping manage business priorities while coordinating personal and household operations. Your success will allow the CEO to focus on leading the firm, knowing every detail behind the scenes is being handled with professionalism, discretion, and exceptional follow-through.

The ideal candidate thrives in a fast-paced environment, enjoys solving problems before they arise, and is equally comfortable coordinating executive meetings as they are overseeing vendors, managing travel logistics, or ensuring household operations run smoothly.

Executive Assistant Responsibilities

Manage complex business and personal calendars while balancing competing priorities.
Coordinate domestic and international business and personal travel, including detailed itineraries and last-minute changes.
Manage email communications, prioritize correspondence, and track follow-up items.
Prepare meeting agendas, briefing documents, and executive summaries.
Coordinate meetings, appointments, speaking engagements, and special projects.
Conduct research and present organized recommendations.
Track ongoing initiatives, deadlines, commitments, and action items to ensure accountability.

Household Operations & Personal Support

Oversee day-to-day household operations for the CEO.
Coordinate and manage relationships with household vendors and service providers, including: Housekeepers, Landscapers, Maintenance and repair vendors, Delivery and installation teams, Household contractors
Schedule recurring household services and preventative maintenance.
Coordinate grocery orders, household inventory, and recurring purchases.
Resolve household issues proactively before they become larger problems.
Maintain household systems, operational trackers, and organizational processes.

Executive Lifestyle & Project Management

Manage personal initiatives from planning through completion.
Coordinate family logistics, appointments, reservations, and personal scheduling.
Run weekly planning meetings with the CEO to review priorities, travel, projects, vendors, and upcoming commitments.
Anticipate needs and proactively implement solutions.
Ensure projects are completed accurately, on time, and with minimal oversight.

Family & Household Coordination

Serve as the primary point of coordination for household service providers.
Coordinate schedules and communication between vendors and household staff.
Help maintain efficient household operations while respecting established role boundaries.
Assist with occasional family-related logistics and travel planning as needed.

What We're Looking For

Required Qualifications

5+ years of experience as an Executive Assistant, Personal Assistant, Household Manager, Estate Manager, Family Office Professional, Lifestyle Manager, or similar role.
Experience supporting a CEO, founder, executive, entrepreneur, or high-net-worth individual.
Exceptional organizational and project management skills.
Ability to manage multiple priorities in a fast-paced environment.
Outstanding verbal and written communication skills.
Strong judgment, discretion, and professionalism.
Proven ability to anticipate needs and solve problems independently.
Experience managing vendors and outside service providers.
Reliable transportation.
Ability to work onsite in Boca Raton, Florida.
Ability to pass a Level II State and Federal Background Check.
Willingness to sign a Confidentiality and Non-Disclosure Agreement (NDA).

Preferred Qualifications

Family office or private household experience.
Luxury hospitality, concierge, or estate management background.
Experience coordinating executive travel and events.
Experience supporting high-net-worth families.
Experience creating systems, SOPs, and operational processes.

Who You Are

You are someone who:

Takes ownership without being asked.
Notices what others miss.
Communicates with professionalism and emotional intelligence.
Maintains confidentiality at all times.
Loves creating organization and structure.
Can shift priorities quickly without becoming overwhelmed.
Builds strong relationships while confidently holding vendors and service providers accountable.
Finds satisfaction in making someone else's life run more efficiently.

Why Robinson & Casey?

At Robinson & Casey, we believe exceptional people deserve an exceptional workplace.

We foster a culture built on:

Ownership over excuses.
Excellence over mediocrity.
Continuous growth and development.
High accountability paired with high support.
Compassion for the families we serve.
Team members who genuinely care about making a meaningful impact.

If you're looking for a role where your organization, initiative, and problem-solving abilities will make a tangible difference every day, we'd love to hear from you.

Compensation & Benefits

Salary: $100,000–$105,000 annually (based on experience)

Benefits

Health Insurance
Dental Insurance
Vision Insurance
Paid Time Off
Paid Holidays
Professional Development Opportunities

Work Location

Boca Raton, FL 33433

In-person

Robinson & Casey, PLLC is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace for all employees.

Pay: $100,000.00 - $107,000.00 per year

Location:

Boca Raton, FL 33433 (Required)

Work Location: In person

Quick Apply

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