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Quick Apply
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Executive Assistant to the CEO

MOSAIC -
Remote

Quick Apply

Job Details

Contract
From $3,000 a month
3 days ago

Benefits

Flexible schedule

Qualifications

Confidential information handling
Business travel arrangements
Spreadsheets
Filing
Executive administrative support
English
Attention to detail
QuickBooks
Managing executive calendars
Time management

Full Job Description

About the Role

MOSAIC is seeking a highly organized, proactive, and discreet Executive Assistant to provide direct support to the CEO. This role requires someone who thrives in a fast-paced environment, anticipates needs before they arise, and can manage multiple priorities with professionalism and attention to detail.

As the CEO works across multiple time zones, this position will occasionally require flexibility with evening and weekend availability to accommodate international business needs.

Key Responsibilities

Manage the CEO’s complex calendar, including scheduling meetings across multiple time zones.
Prepare meeting agendas, take notes when required, and track follow-up action items.
Screen, prioritize, and respond to emails and correspondence on behalf of the CEO.
Organize confidential documents, contracts, and executive files.
Assist with expense reporting, invoicing, and bookkeeping tasks using QuickBooks.
Maintain spreadsheets, reports, dashboards, and other business documents in Microsoft Excel.
Coordinate meetings with clients, partners, vendors, and internal teams.
Assist with personal administrative tasks as needed.
Monitor deadlines and proactively ensure projects remain on schedule.
Draft professional emails, presentations, and documents.
Maintain strict confidentiality regarding sensitive company information.
Serve as the primary point of contact between the CEO and internal/external stakeholders.
Assist with special projects and other executive support duties as assigned.

Qualifications Required

Minimum 3 years of experience supporting a CEO, founder, executive, or senior leadership team.
Exceptional organizational and time management skills.
Strong written and verbal communication skills in English.
Advanced proficiency in Microsoft Excel.
Experience using QuickBooks.
Experience managing complex executive calendars.
Experience coordinating international travel.
High level of professionalism, discretion, and confidentiality.
Ability to prioritize multiple tasks with minimal supervision.
Strong problem-solving skills and attention to detail.
Comfortable working in a dynamic environment with shifting priorities.
Ability to occasionally work evenings and weekends to support international operations.
Must successfully complete a background check.
Must be willing to sign a Non-Disclosure Agreement (NDA).
Must provide references.

What We’re Looking For

The ideal candidate is resourceful, highly dependable, and capable of thinking several steps ahead. They are calm under pressure, maintain absolute confidentiality, and enjoy helping an executive stay focused on high-impact priorities. This person should be comfortable working independently while communicating proactively and professionally with stakeholders around the world.

**This is a contract position that begins with a 2 month trial. The job is completely remote with a flexible schedule.

Please email [email protected] to submit applications.

Pay: From $3,000.00 per month

Benefits:

Flexible schedule

Work Location: Remote

Quick Apply

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