General Functions:
The Staff Accountant is a progressive role within CITC's Finance Department responsible for various financial and accounting functions, including general ledger, accounts payable, accounts receivable, and payroll operations. This position ensures accurate financial data processing, maintains compliance with GAAP standards, and supports the organization's financial integrity through detailed record-keeping and transaction processing. Working in partnership with our people, the Staff Accountant helps develop opportunities that fulfill our endless potential by maintaining the financial foundation that enables CITC to deliver critical services to the Alaska Native and American Indian community. The role requires strong attention to detail, mathematical proficiency, and the ability to manage multiple financial processes simultaneously.
Duties and Responsibilities:
Staff Accountant I
-
Process financial documents within the computerized accounting system, including transactions, invoices, checks, account statements, authorizations, journal vouchers, and purchase orders.
-
Enter and post daily cash receipts, compile and sort invoices and checks, reviewing for appropriate documentation and approval.
-
Verify and post business transaction details to the General Ledger and reconcile assigned accounts.
-
Pre-audit timesheets and verify accuracy of payroll data entry, ensuring proper authorization and compliance with company contracts and policies.
-
Ensure accurate preparation and balancing of bi-weekly payrolls, including timely distribution of payroll checks and direct deposit statements.
-
Handle payroll adjustments including shortages, garnishments, bonuses, child support payments, and voluntary deduction changes.
-
Maintain cash management spreadsheet, post bank transactions in general ledger, and manage shared email for payroll and general ledger communications.
-
Review and post employee credit card expense reports and follow up on outstanding transactions.
-
Contact vendors to assist in collecting outstanding invoices and distribute checks for signature and delivery.
-
Assist in annual preparation of 1099s and maintain W-9 files.
-
Maintain positive working relationships with vendors, customers/clients, and CITC staff.
-
Participate in scheduled internal/external meetings and trainings as requested.
-
Maintain confidentiality according to regulations, policies, and procedures.
-
Perform all related tasks as assigned.
Staff Accountant II
-
Perform all duties and responsibilities of Staff Accountant I with a higher level of proficiency.
-
Process and post monthly invoices for CITC and subsidiaries/affiliates.
-
Prepare monthly reconciliation of accounts payable sub-ledger to general ledger balance and other assigned balance accounts.
-
Research and solve payment discrepancies, prepare adjustments and corrections from program financial meetings.
-
Prepare and maintain payroll-related analysis, statements, projections, and necessary reclassifications.
-
Conduct monthly reconciliation of all payroll-related balance accounts and weekly financial institution payroll activity.
-
Assist in preparation of monthly, quarterly, year-end reporting data, W-2s, worker compensation, and annual audits.
-
Review and post employee trip reports, vendor and utility reconciliations, and follow up with outstanding transactions.
Staff Accountant III
-
Perform all duties and responsibilities of Staff Accountant I and II with an advanced level of proficiency.
-
Prepare monthly payables aging report that reconciles to the general ledger.
-
Review and post employee credit card reconciliations and follow up with outstanding transactions.
-
Provide technical expertise and guidance to Staff Accountant I and II as needed.
-
Prepare account analysis as needed or requested by management.
Job Specifications:
- Excellent written and oral communication skills with ability to communicate effectively with management, vendors, staff, and regulatory authorities.
-
Demonstrated ability to write routine reports and correspondence and interpret financial documents.
-
Excellent time management and organizational skills with exceptional attention to detail.
-
Thorough knowledge of accounting principles and procedures coupled with strong accounts payable skills to ensure compliance with GAAP.
-
Strong mathematical skills including addition, subtraction, multiplication, division, fractions, decimals, rates, ratios, percentages, and graphs.
-
Demonstrated ability to work independently with minimal supervision while maintaining efficiency and accuracy in a fast-paced environment.
-
Strong computer skills with ability to effectively use office programs and enter data using 10-key by touch.
-
General knowledge and understanding of the social, health, educational, training, and cultural needs of the Alaska Native and American Indian community.
Minimum Core Competencies:
CITC Values, Respectful Leadership, Professionalism, Emotional Intelligence, Problem Solving/Critical Thinking, Communication Skills.
Minimum Qualifications:
- Continued employment is contingent upon completion of satisfactory state and federal fingerprint criminal background check.
-
Understanding of GAAP (generally accepted accounting principles) to ensure that all financial records and statements are in line with its laws and regulations.
Staff Accountant I
-
High school diploma or GED.
-
Three (3) years of data entry experience, including 10-key by touch.
Staff Accountant II
-
Associate's degree in Accounting, Finance, or related field. Relevant work experience may substitute for the education requirement on a year-for-year basis.
-
Two (2) years related professional general accounting or payroll experience.
Staff Accountant III
-
Associate's degree in Accounting, Finance, or related field. Relevant work experience may substitute for the education requirement on a year-for-year basis.
-
Four (4) years related professional general accounting or payroll experience.
Preferred Qualifications:
- Experience with Stampli and Sage Intacct products.
-
General ledger reconciliation experience.
-
Work Force GO payroll processing experience.
-
Advanced Excel experience.
-
Experience in relevant payroll functions, including maintenance, preparation, data entry, balancing payroll taxes.
-
Experience in relevant accounting functions including reconciliation, supporting documentation, and journal entries.
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- May require prolonged periods of sitting at a desk and consistently working on a computer with repetitive motion.
-
The need to occasionally move around the office to access filing cabinets, storage cabinets, and office equipment may be necessary.
-
Must be able to lift up to 25 pounds occasionally by utilizing proper lifting techniques and working in a safe manner.
Disclaimer
The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees assigned to this job. Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time. This job description is not an employment agreement or contract.
