PELHAM CITY SCHOOLS
PELHAM BOARD OF EDUCATION
JOB DESCRIPTION
Title: SCHOOL SECRETARY
- Categories of work assigned may include, but will not be limited to the duties of a
receptionist, office manager, registrar, attendance clerk, webmaster, data entry, and
bookkeeping.
Minimum Qualifications:
1. Meet suitability criteria for employment and/or certification/licensure under the Alabama Child Protection Act of 1999 and Act No. 2002-457 (Must pass appropriate background screening).
2. Must have the physical strength, agility, dexterity, acuity and mobility to perform job responsibilities.
3. Must have the ability to maintain good interpersonal relationships.
4. High school graduate or equivalent (GED) and academic competency in basic skills (*may be waived by the superintendent only).
5. Such alternatives to the qualifications listed above or below as the Board of Education may find appropriate and acceptable.
Job Performance Responsibilities and Essential Functions:
1. Perform duties in a manner that promotes good public relations.
2. Effective telephone and communication skills required
3. Possess physical capability to sit, stand, walk, bend, and lift up to 25 pounds.
4. Possess physical and emotional ability and dexterity as needed to perform assigned tasks in a fast-paced, high intensive work environment.
5. Keyboarding proficiency of a minimum of 50 words per minute
6. Working knowledge of the Microsoft Office Suite and Google Apps preferred
7. Computer experience required
8. Provide clerical support in a multi-task work environment requiring the ability to prioritize tasks carefully for the accomplishment of goals.
9. Substitute for and assist support co-workers as assigned to complete required tasks.
10. Assist in the process of personnel transactions as directed.
11. Supervise the activities of parent volunteers, student office aides and certain support personnel as assigned.
12. Act as a liaison between parents, students, teachers, and support groups as assigned.
13. Assist with the dispensing of medication and the handling of emergencies as assigned to provide for the health and safety of students.
14. Assist with Child Nutrition Program low balance, lunch forms and other paper work as directed.
15. Assist with the textbook program, including typing and issuing forms, managing textbook return-payment process as assigned.
16. Assist with summer school registration, summer work permits and other duties as assigned.
17. Assist with the Early Warning Court program as assigned.
18. Update, publish, and distribute school handbooks and other materials as assigned.
19. Order and maintain supplies, submit request for school equipment maintenance, and maintain office equipment as directed, with the knowledge of the principal.
20. Place and receive telephone calls, record messages, and distribute mail in a helpful, courteous, and professional manner as directed.
21. Welcome visitors, arrange for their comfort, and maintain a log of visitors for the school as assigned.
22. Maintain such student records as may be required. Assist with student attendance, student schedules, student grades and student reporting as directed.
23. Perform registrar and attendance clerk duties or assist registrar and attendance clerk with preparation of transcripts, calling absentees, checking students in and out, and other tasks assigned.
24. Maintain a daily teacher attendance log, provide the necessary records for substitute teachers, keep a log of teacher weekly lesson plans, and secure substitutes for teachers as directed.
25. Maintain a master school calendar, schedule meetings, and schedule the use of the school facility as assigned.
26. Perform the usual office routines and practices associated with a busy yet productive and smoothly run office.
27. Obtain, gather, and organize pertinent data as needed and put it into usable form.
28. Maintain a regular filing system, as well as a set of locked files, and process incoming correspondence as instructed.
29. Type all correspondence, reports, forms, work permits, school calendar and other material as directed.
30. Prepare and dispense information, forms, letters, and other material including information to be sent to parents.
31. Assist with projects including fundraising as assigned.
32. Make all reports necessary to the school operation as required.
33. Demonstrate knowledge of the School System organization and the local school organization in making job related decisions.
34. Maintain a complete and systematic set of records of all financial transactions as required.
35. Evaluate office procedures and recommend improvements as needed.
36. Make payrolls and keep proper records and supporting documents as required.
37. Receive and receipt monies for the school as required.
38. Audit teacher receipt books as money is received from the teacher as required.
39. Handle banking activities as required.
40. Attend meetings, training, and in-service presentations relative to job functions
41. Be regular and punctual in attendance
42. Adhere to all Board policies, school system rules, school system administrative procedures, and federal, state, and local laws.
43. Report work absences and take leave in accordance with Board policies, school system rules, school system administrative procedures, and applicable law.
44. Maintain proper and professional relationships with students, school system employees, and school visitors.
45. Perform assigned job duties in a courteous and professional manner.
46. Properly care for equipment and material resources of the school system.
47. Maintain confidentiality regarding school and/or workplace matters in accordance with federal and state law.
48. Carry out all responsibilities at all assigned locations.
49. Perform other job-related duties assigned by supervisor(s).
Salary and terms of employment:
Based on Pelham City Schools salary matrix
https://www.pelhamcityschools.org/departments/human_resources/salary_schedules
Reports to:
Superintendent, Principal, or Supervisors as designated by the Superintendent or Principal
Interested personnel should apply on HireTrue at: https://hiretrue-prod.com/hiretrue/ce3/job-board/e64590f9-2bf7-449a-83a5-2e87b4bbf959?subdivision=Pelham%20City%20Schools
The Pelham City Board of Education does not discriminate on the basis of race, color, national
origin, sex, disability, or age in its programs and activities and provides equal access to the Boy
Scouts and other designated youth groups.
Board Approved: November 17, 2025
