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Office Manager - District 3

Cook County State's Attorney's Office -
Remote

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Job Details

Full-time
$90,000 - $115,000 a year
12 days ago

Qualifications

Mid-level
Organizational skills
Leadership
Communication skills

Full Job Description

Job Title: Office Manager

Reports to: Bureau Chief of Administrative Services

Level: Non-Union/Full-Time

Grade: 21

Salary Range: $90,000 - $115,000

Location: Rolling Meadows Courthouse/2121 Euclid

Bureau: Administrative Services

Application Deadline: July 20, 2026

General Description: To supervise and lead the administrative support staff and address the worksite needs of the ASAs and Investigators assigned to the Rolling Meadows Courthouse. To collaborate with other Office Managers on processes and procedures that will ensure that work is being completed in the most productive and efficient manner. Provide positive leadership, training, and direction to all administrative supervisors and support staff.

Physical Requirements:

Medium Work: The position requires the ability to stand or walk frequently, often for extended periods. You may need to lift, carry, push, or pull objects weighing up to 20 pounds regularly, and occasionally heavier items. The job may also involve a significant amount of walking or standing relative to sedentary roles.

Duties/Responsibilities:

Maintain and require strict confidentiality of all office information received or learned, Office policies, and employee matters, among others
Exercise integrity and decorum in all situations
Electronically maintain time and attendance records and ensure that all employees are in compliance.
Conduct regular meetings with administrative supervisors, if any, and with administrative staff
Attend all Office Manager meetings, as scheduled, and host/lead meetings at rotating work sites
Participate in weekly Office Managers conference calls with Bureau Chief
Participate in collaborative meetings with other county stakeholders
Conduct interviews for prospective employees and prepare interview evaluations of candidates
Prepare and administer annual performance evaluations for administrative employees at your location
Prepare and administer disciplinary action, as needed, in compliance with Office policies and the appropriate Collective Bargaining Agreement
Prepare statistical and year end reports.
Maintain and properly distribute petty cash funds, in accordance with Office policy
Maintain safety evacuation, and Continuity of Operations Plans, for the respective CCSAO work location
Maintain proper documentation/logs of all cases and policies at your location, and supervise the destruction/disposal of documents/files in accordance with office guidelines and the Local Records Commission
Maintain Inventory and security of the evidence vault.
Facilitate and execute all legal and professional requests and needs from CCSAO employees at the facility work site that are in compliance with Office policies
Troubleshoot, problem solve and facilitate all administrative concerns for the CCSAO work site in collaboration with other County stakeholders and external agencies
Work with the Director of Operations/Purchasing, and/or Director of MIS, to order, store, and control all office supplies and equipment, and arrange service calls for office equipment, as required
Support a clean and healthy work environment in accordance with the mission and values of the State’s Attorney’s Office and State’s Attorney’s Office’s EEO policy
Perform additional duties and responsibilities as needed or required

Qualifications:

Required

The candidate must have demonstrated strong leadership and collaborative skills in addition to the ability to motivate others.
The candidate must be detail oriented, have excellent interpersonal skills, excellent verbal and written communication skills, excellent organizational skills, and the ability to multi-task.
Must be able to lift/push 50lbs
The candidate must have the ability to work independently and be able to perform duties in high pressure situations.
Proficiency in Microsoft Office application.
Proficiency in CRIMES, SharePoint, and CLERKS.

Preferred

Management of two or more staff members.

Knowledge of Microsoft Office 365 Suite, such as SharePoint, TEAMS, Outlook, Planner, and List, CRIMES, NICE Evidence Management Systems and Clerks preferred.
Knowledge of the various units within the office.

Equal Employment Opportunity

EEO Message: The Cook County State’s Attorney’s Office (CCSAO) is an equal opportunity employer, which seeks to recruit, develop, and retain the most talented people from a diverse candidate pool. The CCSAO does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, sexual orientation, gender identity, gender expression, and any other characteristic protected by federal, state, or local law. Upon request, the CCSAO will provide reasonable accommodation for qualified individuals due to a disability or pregnancy. The EEOP report can be found on our website at www.cookcountystatesattorney.org.

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