Top 42 Conference Planner Jobs in Reston, VA

Senior Meeting Planner/Event Facilitator - FTA - Alexandria, VA
Thomas Solutions Incorporated —Alexandria, VA
- $85,000 - $95,000 a year
- Full-time
- Background check
- Microsoft Excel
- 5 years
- Health insurance
- Dental insurance
Quick Apply
8d
CONFERENCE PLANNING MANAGER
The National Conference Center —Leesburg, VA
- Weekends as needed
- Background check
- Microsoft Excel
- Customer service
- Paid holidays
- Disability insurance
Conferencing Manager
KBR —Chantilly, VA
- $88,000 - $120,000 a year
- Full-time
- Marketing
- 5 years
- Mid-level
- AD&D insurance
- Health insurance
Senior Meeting Planner/Event Facilitator
Terrestris Global Solutions —Washington, DC
- Part-time
- Remote
- Microsoft Excel
- Administrative experience
- Bachelor's degree
- Health insurance
- Tuition reimbursement
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Specialist, Government Affairs Operations & Events
Consumer Technology Association —Arlington, VA
- $70,000 - $85,000 a year
- Full-time
- Marketing
- Mid-level
- 3 years
- Commuter assistance
- Paid parental leave
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Senior Meeting Planner/Event Facilitator
MbSolutions Inc —Washington, DC
- Full-time
- Hybrid work
- Administrative experience
- Bachelor's degree
- Senior level
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Meeting Coordinator
WilmerHale —Washington, DC
- $67,500 - $84,000 a year
- Full-time
- Mid-level
- Organizational skills
- Computer skills
- Profit sharing
- Paid holidays
6d
Conference Registration and Systems Specialist
Howard Hughes Medical Institute —Chevy Chase, MD
- $73,112.80 - $118,808.30 a year
- Full-time
- Hybrid work
- Spanish
- Customer service
- 5 years
- Health insurance
- Retirement plan
Event Planner
MbSolutions Inc —Washington, DC
- Full-time
- Hybrid work
- 5 years
- Administrative experience
- Senior level
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Señor Meeting and Event Planner
Resilient Solutions Plus —National Harbor, MD
- 6 years
- Bachelor's degree
- Travel
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Conference Planning Manager
The Hoya Hotel at Georgetown —Washington, DC
- $60,000 - $75,000 a year
- Full-time
- Mid-level
- 3 years
- Hotel
- Health insurance
- Dental insurance
Quick Apply
Event Planner - Clearance Required
Logistics Management Institute —Arlington, VA
- $65,000 - $85,000 a year
- Full-time
- Customer service
- Mid-level
- Microsoft Office
6d
Conference Center Manager (Secret #26-085)
Strategic Analysis, Inc. —Arlington, VA
- Full-time
- 8 years
- Bachelor's degree
- SharePoint
Quick Apply
Event Planner TS/SCI with CI poly
TENICA and Associates LLC —Chantilly, VA
- Mid-level
Event Planner - TS/SCI CI Poly
Tenica and Associates LLC —Chantilly, VA
- Mid-level
- Office
Quick Apply
Vice President, Meeting Logistics
URBAN LAND INSTITUTE —Washington, DC
- $128,000 - $140,000 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
Events Coordinator
National Assoc of Counties —Washington, DC
- $65,000 - $70,000 a year
- Full-time
- Hybrid work
- 7 years
- PMP
- Mid-level
Part-time Event Planner (#26-066)
Strategic Analysis, Inc. —Arlington, VA
- Part-time
- Microsoft Excel
- 6 years
- Office
Quick Apply
Senior Convention Services Manager
Omni Hotels & Resorts —Washington, DC
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Residential
Quick Apply
Events Specialist
DELTA SIGMA THETA SORORITY INC —Washington, DC
- $65,000 - $75,000 a year
- Full-time
- Customer service
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply

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Conference Planner jobs near Reston, VA

Senior Meeting Planner/Event Facilitator - FTA - Alexandria, VA

Thomas Solutions Incorporated -
Alexandria, VA

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Job Details

Full-time | Contract
$85,000 - $95,000 a year
8 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Meeting minutes
Customer communication
Microsoft Excel
Office activity coordination
Conference planning
Event coordination
Team leadership
In-person customer service
Event planning
Collaborating with government agencies
Event planning time management
Communication platforms
Administrative experience
Meeting scheduling
Bachelor's degree
Team management
Customer engagement
Managing event budgets
Organizational skills
Contracts
Event audio-visual coordination
Negotiating purchasing contracts
Vendor contract management
Meeting facilitation
Event contract management
Managing projects
CRM system proficiency
Productivity software
Project contract management
Managing hospitality operations budgets

Full Job Description

Job Overview

We are seeking an energetic and highly organized Senior Meeting Planner/Event Facilitator to lead the planning, coordination, and execution of exceptional events, conferences and meetings for TSI on our Federal Transit Administration (FTA) support contract.

This dynamic role requires a proactive professional who excels in managing multiple projects, negotiating with vendors, and delivering outstanding customer service. As a key contributor to our events team, you will ensure each event aligns with organizational goals, stays within budget, and exceeds attendee expectations. Your expertise in event marketing, budgeting, and hospitality will drive memorable experiences that foster engagement and success.

Qualifications

10 years of experience in managing events and conferences for government agencies
5 years of experience in managing a team
Bachelor’s Degree
Ability to perform administrative duties such as reviewing quality documents, reports and slides and coordinating briefings, conferences, teleconferences, telephone inquiries, meeting preparation, attendance and minutes
Microsoft Office (Word, Excel, PowerPoint) experience in preparing, editing and finalizing correspondence, documents and briefings
Ability to manage time and events effectively
Proven experience in event planning or hospitality roles such as hotel management or restaurant operations; banquet experience is highly desirable.
Strong negotiation skills with the ability to secure contracts that benefit both organization and vendors.
Demonstrated ability to manage budgets effectively while maintaining high-quality standards for events.
Exceptional organizational skills with keen attention to detail; capable of managing multiple projects simultaneously under tight deadlines.
Outstanding communication skills for liaising with clients, vendors, guests, and internal teams.
Technical proficiency in event management platforms, CRM systems and audiovisual equipment operation.
Experience in managing large-scale events within hospitality settings such as hotels or restaurants is preferred.
Strong customer service orientation combined with proactive problem-solving abilities.

Duties

Lead end-to-end event planning processes, including venue selection, catering arrangements, technical setup, and guest management.
Negotiate contracts with vendors such as caterers, decorators, audio-visual providers, and venue managers to secure favorable terms.
Develop and manage detailed event budgets, tracking expenses and optimizing resource allocation to maximize value.
Coordinate event marketing efforts through targeted outreach, promotional campaigns, and social media strategies to boost attendance and engagement.
Oversee all aspects of event logistics, including registration management, guest services, and on-site facilitation to ensure seamless execution.
Manage relationships with clients and stakeholders by providing exceptional customer service, clear communication, and timely updates throughout the planning process.
Upsell additional services or enhancements such as premium catering options or entertainment packages to enhance event experiences.
Ensure compliance with health and safety standards, including banquet arrangements, catering requirements, and venue policies.
Utilize technical proficiency with event management software and communication tools to streamline planning workflows.
Conduct post-event evaluations to gather feedback for continuous improvement and reporting purposes.

Join us as a Senior Meeting Planner/Event Facilitator to craft unforgettable experiences that inspire connection and celebration! Your expertise will be instrumental in elevating our events to new heights while delivering exceptional service every step of the way.

Pay: $85,000.00 - $95,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Education:

Bachelor's (Preferred)

Experience:

Managing a team of 10 or more: 5 years (Preferred)
Preparing & reviewing quality documents, reports and slides: 5 years (Preferred)
Coordinating briefings, conferences, and teleconferences: 5 years (Preferred)
Senior leadership: 5 years (Preferred)
Federal Government event planning: 5 years (Preferred)
Managing larger events and conferences for the government: 10 years (Preferred)

Work Location: In person

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Conference Planner jobs in Reston, VA

Senior Meeting Planner/Event Facilitator - FTA - Alexandria, VA

CONFERENCE PLANNING MANAGER

Conferencing Manager

Senior Meeting Planner/Event Facilitator

Specialist, Government Affairs Operations & Events

Senior Meeting Planner/Event Facilitator

Meeting Coordinator

Conference Registration and Systems Specialist

Event Planner

Señor Meeting and Event Planner

Conference Planning Manager

Event Planner - Clearance Required

Conference Center Manager (Secret #26-085)

Event Planner TS/SCI with CI poly

Event Planner - TS/SCI CI Poly

Vice President, Meeting Logistics

Events Coordinator

Part-time Event Planner (#26-066)

Senior Convention Services Manager

Events Specialist

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