Top 2594 Conference Room Coordinator Jobs

Research Administrative Coordinator
Cardiovascular Associates of America —Remote
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
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Marketing Coordinator
Automotus —Remote
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- Google Workspace
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Blue Rose Consulting Group, Inc. —Remote
- 7 years
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Harvard University Central Administration —Cambridge, MA
- Full-time
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- 5 years
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- Bachelor's degree
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- Health insurance
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SOKOL GxP Services —New Brunswick, NJ
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- Mid-level
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Syracuse University —Remote
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Executive Assistant and Administrative Coordinator
Harvard University —Cambridge, MA
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Brooklyn Kindergarten Society —Brooklyn, NY
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Special Education Coordinator
Genesee Community Charter School —Rochester, NY
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Maintenance Mechanic
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Clinical Coordinator III - NP
Columbia University —New York, NY
- From $130,000 a year
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Autumn Harp —Essex Junction, VT
- $20 - $22 an hour
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Banquet Supervisor
Saybrook Point Resort & Marina —Old Saybrook, CT
- $21 an hour
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USER SERVICES SPECIALIST
Central Michigan University —Mount Pleasant, MI
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- Weekends as needed
- Inventory management
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Admin & System Operations Support
Minerals Technologies —Bethlehem, PA
- Overtime
- Microsoft Excel
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- 5 years
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Client Experience Coordinator
The AmeriFlex Group —Santa Barbara, CA
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ECE Teacher (English)
Yew Chung International School —Mountain View, CA
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Office Coordinator & Junior Client Service Associate
Cypress Wealth Services, LLC —Palm Desert, CA
- $20 - $25 an hour
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Engel & Völkers Gestalt Group —Carmel-by-the-Sea, CA
- From $68,000 a year
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Senior Center Program Coordinator
Boyertown Area Multi-Service —Boyertown, PA
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Research Administrative Coordinator

Cardiovascular Associates of America -
Remote

Quick Apply

Job Details

Full-time

Qualifications

Associate's degree

Full Job Description

Research Network Administrative Coordinator

Position Summary

The Research Network Administrative Coordinator provides administrative, operational, and project coordination support to the CVRS leadership team and the broader clinical research network. This position serves as a central resource for meeting coordination, executive support, document management, communication tracking, and special projects.

The Administrative Coordinator helps ensure efficient execution of network initiatives by coordinating activities across research sites, leadership teams, investigators, sponsors, and external partners. This role is critical to maintaining organization, accountability, and communication throughout the clinical research network.

Essential Responsibilities

Executive and Leadership Support

Provide administrative support to CVRS leadership.
Manage leadership calendars and scheduling requests.
Coordinate internal and external meetings.
Schedule recurring committee, leadership, and operational meetings.
Prepare meeting agendas and supporting materials.
Distribute meeting invitations and supporting documents.
Record meeting notes and maintain meeting records when requested.

Action Item and Project Tracking

Maintain leadership action item logs.
Track project deliverables and deadlines.
Follow up with team members regarding outstanding tasks.
Monitor completion of assigned action items.
Provide routine status updates to leadership.
Assist with preparation of project dashboards and reports.

Document Management and Routing

Coordinate routing of contracts, agreements, SOPs, policies, and study documents for review and approval.
Track document approvals and signature status.
Maintain document version control.
Assist with collection and organization of leadership approvals.
Support electronic signature workflows.

Communication Management

Monitor and manage shared departmental email accounts.
Route communications to appropriate stakeholders.
Draft routine communications and meeting summaries.
Coordinate follow-up correspondence on behalf of leadership.
Maintain contact lists and distribution groups.

Meeting and Event Coordination

Coordinate leadership meetings, committee meetings, and strategic planning sessions.
Arrange meeting logistics, conference rooms, virtual meeting links, and materials.
Coordinate travel arrangements as needed.
Assist with planning and execution of:

o Investigator Meetings

o Research Summits

o Leadership Retreats

o Site Manager Meetings

o Training Programs

o Sponsor Visits

o Team Recognition Events

Network Operations Support

Coordinate collection of organizational documentation.
Maintain organizational charts and contact directories.
Assist with distribution of network-wide announcements.
Support implementation of operational initiatives.

Reporting and Administrative Analytics

Prepare routine operational reports.
Compile leadership metrics and meeting materials.
Maintain tracking logs and project status reports.
Assist with creation of PowerPoint presentations and executive summaries.
Support preparation of Board, Executive Committee, and Leadership Team materials.
Track contract review and approval workflows.
Maintain vendor contact information.

Quality and Compliance

Maintain confidentiality of sensitive organizational information.
Follow organizational policies and procedures.
Maintain accurate and organized records.
Participate in process improvement initiatives.

Qualifications

Education

Associate's Degree required.
Bachelor's Degree in Business Administration, Healthcare Administration, Communications, or related field preferred.

Experience

Minimum 2 years of administrative, executive assistant, project coordination, healthcare administration, or research administration experience preferred.
Experience supporting multiple leaders or departments preferred.
Experience coordinating meetings, projects, and executive communications preferred.

Knowledge, Skills, and Abilities

Exceptional organizational skills.
Strong attention to detail.
Ability to manage multiple priorities simultaneously.
Excellent written and verbal communication skills.
Strong customer service and interpersonal skills.
Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
Ability to maintain confidentiality and professionalism.
Ability to work independently and proactively identify needs.

Physical Requirements

Ability to perform prolonged computer-based work.
Ability to occasionally lift and transport meeting materials and supplies up to 20 pounds.

RauepZtMRZ

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Refine Your Search

Conference Room Coordinator jobs

Research Administrative Coordinator

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Executive Assistant and Administrative Coordinator

Project Coordinator / Executive Administrative Support

Program Manager, Events & Hospitality

Executive Assistant and Administrative Coordinator

Certified Occupational Therapy Assistant

Special Education Coordinator

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Clinical Coordinator III - NP

Office and Human Resources Coordinator

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USER SERVICES SPECIALIST

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Client Experience Coordinator

ECE Teacher (English)

Office Coordinator & Junior Client Service Associate

Advisor Concierge

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