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Administrative & Marketing Assistant (PT, 20-30 Hrs/Wk)

Dawson Cole Fine Art
Carmel-by-the-Sea, CA

Quick Apply

Job Details

Part-time
$25 - $29 an hour

Qualifications

Website management
Salesforce
Social media platforms
Canva
Attention to detail
Email marketing software
Sales management systems proficiency
Organizational skills
Facebook
CRM system proficiency
Instagram
Time management
Analytics

Full Job Description

Dawson Cole Fine Art
Corner of Lincoln & Sixth
Carmel, CA 93921

About Dawson Cole Fine Art
Established in 1993, Dawson Cole Fine Art specializes in Contemporary and Modern sculpture, drawings, prints, and unique works on paper by American and European masters. The gallery represents one of the largest collections of sculpture by Richard MacDonald and also showcases works by established and emerging traditional and contemporary painters.

Dawson Cole Fine Art is seeking a highly organized, detail-oriented Administrative & Marketing Assistant to support the day-to-day operations and marketing efforts of our Carmel gallery.

This role is ideal for someone who enjoys both organization and creative work and takes pride in keeping projects, systems, and details running smoothly behind the scenes.

The right candidate is dependable, calm under pressure, takes initiative, works well independently, and enjoys wearing multiple hats in a small business environment.

Responsibilities

Administrative support and internal coordination
CRM and database maintenance (Salesforce experience preferred)
Inventory reporting and record management
Website updates and digital content management
Social media content creation, scheduling, and reporting
Email marketing support and campaign preparation
Creation of simple graphics and short-form video content using tools such as Canva, CapCut, or similar platforms
Digital asset and file organization
Marketing calendar coordination and project tracking
Office organization and supply management
Assisting with gallery projects including artwork placement, lighting adjustments, and exhibition preparation
Assisting with occasional errands, deliveries, and general gallery operations as needed

Qualifications

3+ years of professional administrative, marketing, communications, or office experience preferred
Strong organizational skills and exceptional attention to detail
Excellent written communication skills
Demonstrated ability to work independently and take initiative
Experience managing multiple projects and priorities simultaneously
Experience with Instagram, Facebook, and social media content creation
Experience with email marketing platforms and CRM systems preferred
Experience with Salesforce or other CRM systems, Canva, CapCut, Google Ads, or similar marketing tools is beneficial but not required.
Strong computer skills and ability to learn new software and systems quickly
Comfortable making decisions, solving problems, and moving projects forward with minimal supervision.
Comfortable working in an active gallery environment that includes occasional lifting, moving artwork, adjusting lighting, and assisting with exhibition installations.

This Position Is Likely A Good Fit If You:

Enjoy both administrative work and creative marketing projects
Take ownership of your work and follow through without being asked
Prefer a small team environment over a large corporate structure
Enjoy creating order, improving systems, and solving problems
Appreciate a calm, professional, and collaborative workplace

Compensation

$25-$29 per hour depending on experience and qualifications.

Schedule

Part-time position, approximately 20-30 hours per week
Primarily weekdays during normal business hours
Some flexibility in schedule and days worked is available for the right candidate based on gallery needs.
On-site position in Carmel-by-the-Sea

To Apply

Please submit:

Resume
Brief cover letter describing your interest in the position
Examples of social media content, marketing projects, or creative work if available

Job Type: Part-time

Pay: $25.00 - $29.00 per hour

Application Question(s):

Describe a social media account you’ve managed. What platforms, what metrics did you track, and how did you adjust content based on performance?
How do you manage deadlines, recurring tasks, and administrative details while also handling creative work?
What interests you about a role that combines both administrative responsibilities and marketing support?

Experience:

Salesforce or other CRM: 2 years (Required)
Email marketing platforms: 2 years (Required)
Managing social media for a business or organization?: 2 years (Required)

Work Location: In person

Quick Apply

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