Purpose, Scope & Dimension of Job:
Purpose
This is one of twelve (13) positions that operate as a team to administer all of the student financial aid programs for the College. The Financial Aid Office (FAO) supports the College by helping students access available and appropriate sources of financial aid thereby enabling the College to reach its enrollment goals. All staff in the FAO Office are responsible for assisting students and parents and processing Financial Aid applications. Staff members may be assigned to focus on a specific area of responsibility.
Scope
- This position has eight key areas of accountability:
- Providing high quality support to students who visit or call the FAO Office. Oversees all aspects of Pell and Loan Programs (Direct: Subsidized, Unsubsidized, Plus and Alternative loans) that administers over $40 million to students annually.
- Analysis of FA data, accounts and reconciliation of Title IV funds monthly (Pell, Direct Loans and SEOG).
- Serve as Chair of the Satisfactory Academic Progress (SAP) Committee and oversee the appeal process to ensure the College is in compliance with administering SAP policy and requirements.
- Completion of State and Federal Reports in conjunction with Institutional Research and Information Technology Services including the FISAP, IPEDs etc.
- Report/oversee the Second Chance Pell Experimental Program.
- COD Interface for Pell and Direct Lending
- Packaging, Report Analysis and Transfer Monitoring
This position exists to ensure that the FAO is in compliance with Generally Accepted Accounting Principles and the processes and procedures established by federal, state and college governance. The job consists of analytical thinking that enables the functionality of an integrated ERP system such as Datatel and Starfish to be in audit compliance and reconciled through both the Student and Colleague Financial modules as well as with COD and the G5 accounts.
All reconciling functions ensure clean audits as well as assists in detecting potential errors that may have been made in awarding or disbursements. Reconciling prevents loss due to these possible errors.
Dimensions
- 80% of Mott students receive some form of financial assistance which represents over $40 million annually.
- Approximately 4,800 students receive $15 million in Pell grants annually.
- Approximately 6,500 students receive $ 21 million in Federal and Private Student Loans annually.
Supervisory Responsibility:
No supervisory responsibility.
Minimum Requirements
- Bachelor’s degree or higher in Business, Finance, Accounting or related field.
- Three years of relevant work experience in the accounting field, including recent responsibility for general ledger transaction, account reconciliation, and financial statement preparation.
- Problem solving skills sufficient to diagnose cause of errors in application process and data exchange for Title IV Programs.
- Ability to communicate effectively orally and in writing with students, college employees and business partners.
- Ability to deal with stress and schedule of peak seasonal workload.
- Demonstrated ability to successfully utilize time management and priority setting skills in a high stress, multiple task environment while meeting multiple deadlines and federal reporting requirements.
- A demonstrated proficiency, at the intermediate level, with MS Excel, and at the basic level with MS Word, as well as the ability to utilize complex accounting microcomputer programs.
- Must be able to work independently with minimum supervision, but also have the ability to function effectively as a team member.
- Must be able to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence and procedure manuals.
Additional Desirable Qualifications
- Experience administering Title IV funds.
- Familiarity with Federal Direct Lending
- Audit and/or analytical work paper preparation experience.
- Experience in an educational institution.
Physical Requirements/Working Conditions
1. Must be able to remain in a stationary position most of the time.
2. Needs to occasionally move about inside the office.
3. Constantly operates a computer.
4. Constantly converses with students and their families regarding the financial aid process.
5. Frequently carries items up to 10 pounds in weight; occasionally carries items up to 25 pounds.
6. Requires close vision and ability to adjust focus while processing aid forms in hard copy and on computer.
Work Schedule
Full-time, 40 hours per week/52 weeks per year. In order to meet operational needs, position requires the ability to work a schedule that includes some evening hours and occasional weekends.
Mott Community College recognizes that remote work can benefit the student, employee and College and will permit employee duties to be performed remotely when it is appropriate, reasonable and feasible based on the College’s mission and priorities. MCC employees follow a well-defined remote work program. The opportunity for remote work is reviewed on a case by case basis and dependent on many factors including the nature of the job duties and person’s suitability for remote work. All hybrid work opportunities are approved by the immediate supervisor and Executive member.
Additional Information
First consideration given to internal candidates.
Degree must be conferred by offer date.
Visa sponsorship is not available.
The College is unable to assist with travel and/or relocation expenses.
Selected candidates must submit to a drug test and criminal background check.
The College reserves the right to cancel the search at any time.
Application Deadline Additional Application Deadline Information
The College reserves the right to close the recruitment process once a sufficient applicant pool has been identified.
Equal Opportunity Statement
As an equal opportunity institution, the College encourages diversity and provides equal opportunity in education, employment, all of its programs, and the use of its facilities. The College does not discriminate in educational or employment opportunities or practices on the basis of race, sex, color, religion, gender, national origin, veteran’s status, age, disability unrelated to an individual’s ability to perform adequately, sexual orientation, or any other characteristic protected by law. Title IX Coordinator Contact Information: 1401 E. Court St., Prahl College Center (PCC- 2030G), Flint, MI 48503, (810) 762-0024. Title II, ADA, Coordinator Contact Information: 1401 E. Court St., Curtice-Mott Complex (CM-1024), Flint, MI 48503, (810) 762-0373. Section 504 Coordinator Contact Information: 1401 E. Court St., Prahl College Center (PCC- 1130), Flint, MI 48503, (810) 762-0191.
