Top 20 Department Secretary Jobs in Rochester, NY

Clerk I, Student Rights and Responsibilities (H...
Monroe Community College —Rochester, NY
- $49,281.77 - $63,349.81 a year
- Full-time
- Background check
- Microsoft Outlook
- Office
- Flextime
12d
SS Specialist I
University of Rochester —Rochester, NY
- $27.16 - $38.03 an hour
- Per diem
- Mid-level
- Project management
- University
5d
SCHEDULER
ANTHONY L JORDAN HEALTH CORPORATION —Rochester, NY
- $18 - $19 an hour
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
SCHEDULER RECEPTIONIST
ANTHONY L JORDAN HEALTH CORPORATION —Rochester, NY
- $18.63 - $19.91 an hour
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
11d
SEIU Patient Unit Secretary
University of Rochester —Rochester, NY
- $18.75 - $25.44 an hour
- Part-time
- Writing skills
- Inpatient
- Computer skills
Physician Support Rep III
University of Rochester —Rochester, NY
- $20.30 - $27.41 an hour
- Full-time
- Surgery
- Word processing
- Office
Unit Secretary (Part-time, Variable)
Rochester General Hospital —Rochester, NY
- $17.25 - $19.75 an hour
- Part-time
- Hospital
- Organizational skills
- Computer skills
Quick Apply
2d
Administrative Assistant for Nursing Professional Development and Quality/PI
Highland Hospital —Rochester, NY
- $21.00 - $27.88 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Mid-level
Transportation Clerk - Office Clerk III
Fairport Central School District —Fairport, NY
- From $18.80 an hour
- Monday to Friday
- Word processing
- Computer literacy
- Office
- Dental insurance
- Life insurance
10d
Team Medical Secretary- Home Care (Full time, day shift)
Genesee Region Home Care Association Inc —Rochester, NY
- $17.50 - $21.58 an hour
- Full-time
- Bilingual
- Computer literacy
- Home Health
Quick Apply
5d
Outpatient Access Rep II
University of Rochester —Rochester, NY
- $18.50 - $24.98 an hour
- Full-time
- Surgery
- Word processing
- Administrative experience
9d
Unit Secretary - Short Term Rehab
Jewish Home of Rochester —Rochester, NY
- $20 - $22 an hour
- Full-time
- HIPAA
- Administrative experience
- Organizational skills
Quick Apply
5d
Clerical Substitutes for the 2025-2026 School Year - K-12 Openings
Pittsford Central School District —Pittsford, NY
- Part-time
- Word processing
- Computer literacy
- Writing skills
RECEPTIONIST
ANTHONY L JORDAN HEALTH CORPORATION —Rochester, NY
- $18 - $19 an hour
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Medical Technologist II
University of Rochester —Rochester, NY
- $35.35 - $47.72 an hour
- Full-time
- 6 years
- Bachelor of Science
- Mid-level
Adjunct Instructor (Fall 2026 – ED 528_EDF 488)
University of Rochester —Rochester, NY
- $54,167 - $125,000 a year
- Full-time
- Medicine
- Surgery
- University
Travel Registered Nurse ER Job
Healthforce —Rochester, NY
- $1,874 - $2,010 a week
- Travel nursing
- RN License
- PALS Certification
- BLS Certification
- Referral program
Quick Apply
11d
Senior Dental Hygienist
Rochester General Hospital —Rochester, NY
- $35 - $47 an hour
- Full-time
- Dental office
- 5 years
- Clinic experience
- Dental insurance
Quick Apply

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Clerk I, Student Rights and Responsibilities (H...

Monroe Community College -
Rochester, NY

Apply Now

Job Details

Full-time
$49,281.77 - $63,349.81 a year
12 days ago

Benefits

Flextime

Qualifications

High school diploma or GED
Clerical experience

Full Job Description

Category:

Support Staff/Civil Service

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Department:

Student Rights and Responsibilities

Locations:

Rochester, NY

Posted:

Jul 7, 2026

Closes:

Open Until Filled

Type:

Full Time

Salary Type:

Annually

Salary Range:

$49,281.77 - $63,349.81

Position ID:

202244

Job Description:

Job Function:

This position assists Student Rights and Responsibilities, specifically the Director, by interfacing with the college community through email, telephone, and in-person to provide the best support and customer service possible. This position will also be integral in the receipt, documentation, and response to College complaints. Student Rights and Responsibilities manages multiple confidential, time-sensitive, compliance-related activities and other delicate matters. The secretary is critical in ensuring student, staff, and faculty needs are met.

Primary Functions:

Provide administrative support for the Director of Student Rights and Responsibilities
Manage Student Rights and Responsibilities Outlook mailbox
Maintain Outlook calendars, including acting as a delegate for the Director
Process confidential and sensitive student disciplinary records, including dean requests and other background check information
Receive and triage College-wide complaints in person, over the phone, via email, and through the formal Maxient Concern to Ombudsman form
Assist students with next steps where there is an established process (e.g., assist with connecting students with the appropriate department chair for an academic concern)
Document in Maxient the steps taken to support student complaints and their resolution
Refer students to the Director, Student Rights and Responsibilities or the Associate Vice President of Student Development as needed to resolve complex complaints
Place and remove student holds in Banner
Schedule student and judicial board appointments and hearings
Organize and schedule required training with required attendees
Coordinate technology for meetings and other events
Provide Level 5 administrative support for the student conduct database, including configuration, creating new letters, training staff, and creating cases. Ensure accurate and completed student conduct files
Perform compliance and accuracy checks of the Student Rights and Responsibilities, Student Resources, and Student Consumer Information website
Manage email and correspondence/phone calls independently
Manage office operations, including ordering and maintaining office supplies and equipment
Assist with the budget process, including budget creation, requisitions, etc.
Coordinate travel arrangements and complete travel-related expense reports
Serve as a resource for students, referring them to appropriate offices on campus
Provide excellent customer service
Provide timely and accurate information to faculty, staff, students, and applicants
Hire, train, and supervise student workers as needed
Handle incoming mail
Other duties as assigned

CSEA Functions:

Prepare correspondence, reports, minutes, and proceedings of meetings, hearings, conferences, and other materials related to a specialized, confidential, or technical field
Compose and prepare routine correspondence and reports dealing with well-defined administrative activities
Compile data for inclusion in tentative budget estimates for departmental reports, etc., under the administrator's direction
Assist in preparing budget justifications
Read and route supervisor's mail, handling items/inquiries when possible and referring those items that can be delegated
Locate and attach appropriate information to correspondence to be answered by the employer
Proofread written materials for sense and consistency, as well as for spelling, grammar, and punctuation
Schedule conferences and meetings, ensuring all parties are contacted, and any scheduling conflicts are resolved
Make necessary travel arrangements, securing tickets and cash advances when appropriate
Maintain and establish confidential files and general office files
Act as the receptionist for the administrator, greeting visitors and scheduling appointments
Transmit administrative directives and policies throughout the unit
Order supplies and materials for the use of the section
Schedule the use of departmental facilities
Check, code, and process requisitions, claim vouchers, and bills
Supervise and train clerical staff
Operate standard office equipment

Secondary Functions:

Work collaboratively with the campus community - faculty, staff, and students - to maintain a culture of student engagement and success
Align all strategies with SUNY-wide initiatives and requirements
Perform additional duties as assigned by the Provost/Vice President, Academic and Student Services

MCC Expectations:

Adheres to the College Code of Conduct
Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment
Maintains technological competencies utilized by the College
Commits to the philosophy of a comprehensive community college
Commits to professional growth. which includes seeking ongoing training in diversity, equity, and inclusion to better serve students

Requirements:

Required Qualifications:

Must currently hold the Monroe County Clerk I title or meet the minimum qualifications to qualify for the HELPS program.

MINIMUM QUALIFICATIONS: Graduation from high school or possession of an equivalency diploma, plus EITHER:

(A) Graduation with an Associate's degree or successful completion of at least sixty (60) credit hours from a college or university, plus two (2) years paid full-time or its part-time equivalent office clerical or secretarial experience*; OR

(B) Four (4) years paid full-time or its part-time equivalent office clerical or secretarial experience.

Experience as a Teller, Cashier, or Sales Clerk will not be considered appropriate experience for the purposes of these minimum qualifications.

Preferred Qualifications:

Bilingual and able to read, write, and speak Spanish, or other languages, proficiently

Additional Information:

Job Type: Full-Time, Permanent

Hours: 8:45 am to 4:45 pm, Monday through Friday

Salary: Starting salary is $49,281.77. Salary increase after six months.

Pay Transparency Disclaimer: The posted salary range represents the full salary scale for this position, which includes all pay steps within the range. The starting salary for all new hires is typically at the entry-level figure, as determined by the step placement of the Collective Bargaining Agreement. Progression through the range occurs over time based on established criteria such as length of service and performance. This range is provided to give applicants an understanding of the potential earnings over the course of a career in this role.

MCC offers a Flexible Work Policy for benefit-eligible employees. Types of flexible work arrangements include flextime/staggered shifts, remote work/telecommuting, and compressed work schedules. The availability of flexible work arrangements varies by division, department, and position, based on business and operational needs. Limitations to flexible work arrangements are outlined in the official policy.

Prohibition of Remote Work Outside New York State: Remote work locations outside New York State are not authorized by the College due to out-of-state tax and regulatory implications. In limited circumstances, prompted by business or operational needs, the College may approve requests to work remotely outside of New York State, on a short-term, temporary basis.

Monroe Community College prohibits discrimination based on race, color, religion, sex, sexual orientation, pregnancy, familial status, gender identity or expression, age, genetic information, national or ethnic origin, physical or mental disability, marital status, veteran status, domestic violence, victim status, criminal conviction, or any other characteristic or status protected by state or federal laws or College policy in admissions, employment, and treatment of students and employees, or in any aspect of the business of the College.

Notice Non-Discrimination
Annual Campus Security & Fire Safety Report

Application Instructions:

The following documents MUST be submitted to be considered for this position:

1. Resume/CV
2. Cover Letter

Please note: As part of the application process all applicants will be asked to provide the contact information for 3 professional references. References will only be contacted after interviews have occurred and only for applicants who are considered as finalists for the opportunity they applied to.

Apply Now

Refine Your Search

Department Secretary jobs in Rochester, NY

Clerk I, Student Rights and Responsibilities (H...

SS Specialist I

SCHEDULER

SCHEDULER RECEPTIONIST

SEIU Patient Unit Secretary

Physician Support Rep III

Unit Secretary (Part-time, Variable)

Administrative Assistant for Nursing Professional Development and Quality/PI

Transportation Clerk - Office Clerk III

Team Medical Secretary- Home Care (Full time, day shift)

Outpatient Access Rep II

Unit Secretary - Short Term Rehab

Clerical Substitutes for the 2025-2026 School Year - K-12 Openings

RECEPTIONIST

Medical Technologist II

Adjunct Instructor (Fall 2026 – ED 528_EDF 488)

Travel Registered Nurse ER Job

Senior Dental Hygienist

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