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Assort Health —San Francisco, CA
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9d
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8d
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Executive Assistant

Assort Health
San Francisco, CA

Apply Now

Job Details

Full-time
$130,000 - $170,000 a year

Benefits

Commuter assistance
Stock options
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Gym membership

Qualifications

Automation
Executive administrative support
AI-driven automation

Full Job Description

Building Healthcare That Remembers

Every time you call a doctor's office, the system forgets you the moment you hang up. You wait on hold, explain everything from scratch, get bounced between lines, and hope someone follows up. Everyone has felt this. No one should have to.

At Assort Health, we're building one continuous conversation for every patient. An AI agent that knows who you are, remembers how you like to be reached, and carries that context from your first symptom to your full recovery. What began as the first voice AI agent to schedule a specialty appointment has become the largest proprietary specialty dataset in healthcare: 210 million patient interactions, 62,000 care protocols, 1.6 million decision pathways.

We went from 15 people in 2025 and will cross 250 by the end of 2026. Revenue is up 20x in 15 months and we've raised $222 million, including a recent $120 million Series C at a $1.2 billion valuation. We've also been named to the Forbes Cloud 100 and the 2026 Enterprise Tech 30 as the only healthcare AI company on the list!

Healthcare spends $1.1 trillion a year on administration instead of care. If you want to help change that, apply below.

About the Role

We're looking for an Executive Assistant to partner directly with our Co-CEO, Jeff, and serve as the operational backbone of how he spends time, communicates, and executes. This isn't a traditional EA role — it's a high-trust position at the center of a fast-moving startup where your work will have a real impact.

Success here means Jeff can focus on the highest-leverage work without worrying about things slipping through the cracks. You'll own calendar, inbox, travel, meeting prep, and stakeholder coordination with precision, good judgment, and follow-through.

This role is ideal for someone who enjoys working in dynamic, fast-paced environments — whether that's a high-growth startup, a VC firm, or supporting an executive with a busy, multi-stakeholder schedule.

What Success Looks Like

Honesty and transparency — share what you observe, flag what could be better
Speed and follow-through with clear reasoning
Clear, concise written communication
Full ownership of commitments with proactive updates
Openness to direct feedback — in both directions

What You'll Do

Calendar & Scheduling

Own Jeff's calendar end-to-end: scheduling, rescheduling, conflict resolution, and prep
Manage complex, multi-stakeholder scheduling across investors, board members, customers, and internal leadership
Proactively surface & resolve scheduling conflicts
Ensure every meeting has the right prep materials, agendas, and context attached

Inbox & Communication

Triage and manage Jeff's Superhuman inbox while adhering to response time SLAs
Draft email responses and external communications on Jeff's behalf, adhering to clear, professional, executive-level communication standards
Route inbound requests to the right people with appropriate context

Travel & Events

Coordinate end-to-end travel logistics: flights, hotels, car rentals, itineraries
Support event logistics for conferences, offsites, investor meetings, and board meetings

Operational Leverage

Drive execution on special projects with clear timelines and accountability
Maintain organized documentation and SOPs in Notion
Manage Jeff's rhythm of business: weekly recurring meetings, monthly dinners, quarterly offsites, board cadence
Surface observations about how Jeff's time is being spent versus stated priorities

What You'll Bring

Must haves:

Experience as an Executive Assistant, demonstrating strong adaptability across varied operating styles
Strong attention to detail and organizational skills — consistently accurate in scheduling, communications, logistics, and managing competing priorities
Proactive communicator — you notice issues early and bring them up with a proposed solution; written communication is concise, professional, and clear
AI-native mindset — you actively use AI tools (ChatGPT, Claude, automation platforms) to work more efficiently. Bonus if you can share something you've built or automated
Proficiency with core tools (Google Calendar, Slack, Superhuman) and ability to learn new ones quickly — we run on Notion, Linear, and a range of AI-native workflows

Nice-to-haves:

Experience coordinating board meetings, investor relations, or external stakeholder scheduling
Familiarity with healthcare or health-tech
Experience building SOPs, playbooks, or operational documentation from scratch

May not be the right fit if

Your experience is primarily in office management, nonprofit, or large corporate environments without fast-paced executive support
You prefer analog systems (e.g., pen-and-paper) for task tracking
You'd need a long ramp-up period on modern productivity and AI tools

Benefits & Perks for Assorties

Competitive Compensation – Including salary and employee stock options so you share in our success.
Lifelong Learning – Annual budget for professional development, plus training opportunities to help you grow.
Office Setup Stipend – We’ll outfit your in-office workspace so comfy as it's productive.
Top-Tier Health Coverage – Medical, dental, and vision insurance, because your health comes first.
Flexible PTO – We trust you to take the time you need to recharge and come back ready to crush it.
Meals & Snacks – Lunch, dinner, and snack breaks that fuel great ideas.
Fitness Stipend – Your wellness matters. We reimburse monthly membership costs to support your health.
Commuter Benefits – We cover eligible transportation costs to make your trip to work easier.
401(k) – Build your retirement savings.

How We Work & What We Value

Our team at Assort Health moves fast, stays focused, and is fueled by a desire to serve our customers and patients. Our company values guide how we work—they are present in how we show up, make decisions and work together to move our mission forward. We bring a Day One Drive, relentlessly striving to improve, keep a 5-Star Focus, as our customers are our lifeblood, always Answer the Call, remembering that ownership and accountability are paramount, and show up with One Pulse, because we are one team, with one rhythm and one result. Our team is growing and we are looking for motivated, hardworking, and passionate talent. If you want to make healthcare accessible for everyone, we’d love to hear from you!

Please note: the Assort Health Talent Team will only email you from an assorthealth.com email address.

Compensation Range: $130K - $170K

Apply Now

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