Top 13 Director of Administration Jobs in Rochester, NY

Director of Operations & Administration
YWCA of Rochester&Monroe County —Rochester, NY
- $70,000 - $85,000 a year
- Full-time
- 5 years
- Office
- Bachelor's degree
- Health insurance
- Dental insurance
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1d
Assistant Director, Clinical Admin II
University of Rochester —Rochester, NY
- $97,400 - $146,000 a year
- Full-time
- 6 years
- Office
- Master's degree
5d
Asst Dir, Clin Admin 3
University of Rochester —Rochester, NY
- $97,400 - $146,000 a year
- Full-time
- 6 years
- Master's degree
- Bachelor's degree
Asst Dir, Clin Admin 2
University of Rochester —Rochester, NY
- $97,400 - $146,000 a year
- Full-time
- 6 years
- Master's degree
- Bachelor's degree
Asst Dir, Clinical Admin
University of Rochester —Rochester, NY
- $86,900 - $130,300 a year
- Full-time
- 5 years
- University
- Bachelor's degree
Asst. Dir, Clinical Administration, Special Needs Dentistry
University of Rochester —Rochester, NY
- $97,400 - $146,000 a year
- Full-time
- 6 years
- Surgery
- Master's degree
Assistant Director, SON Research Administration
University of Rochester —Rochester, NY
- $77,600 - $116,400 a year
- Full-time
- Hybrid work
- Office
- Master's degree
- University
Director of Operations & Adminstration
YWCA ROCHESTER —Rochester, NY
- $70,000 - $85,000 a year
- Full-time
- 5 years
- Office
- Bachelor's degree
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4d
Administrative Assistant to Executive Director
Rochester Housing Charities —Rochester, NY
- $22 - $27 an hour
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- 401(k)
Quick Apply
11d
Assistant Administrative Director
Roberts Wesleyan University —Rochester, NY
- $20.00 - $21.50 an hour
- Full-time
- Microsoft Outlook
- Customer service
- Mid-level

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Assistant Director, Clinical Admin II
University of Rochester —Rochester, NY
Manage, develop, and train office clerical staff and manage prioritization and workload allocation. In support of our values and those of our society, the…
$97,400 - $146,000 a year
5d
Asst Dir, Clin Admin 2
University of Rochester —Rochester, NY
Manage, develop, and train office clerical staff and manage prioritization and workload allocation. In support of our values and those of our society, the…
$97,400 - $146,000 a year

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Director, Land Services & Administration
Steptoe & Johnson PLLC —Columbus, OH
Some overnight travel is required; a valid driver's license is required. Bachelor's degree in Energy Land Management, Business, Finance, or related field (MBA…
$129,495 - $200,717 a year
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9d
Director of Finance and Administration - US CITIZENSHIP REQUIRED
Engineered Vision —Westerville, OH
Strong understanding of budgeting, forecasting, cash flow, and financial analysis. Bachelor's degree in Accounting, Finance, Business Administration, or a…
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Director of Operations & Administration

YWCA of Rochester&Monroe County
Rochester, NY

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Job Details

Full-time
$70,000 - $85,000 a year
1 day ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Employee assistance program
Vision insurance
Life insurance

Qualifications

Meeting minutes
Operational analysis
Confidential information handling
Executive administrative support
Bachelor's degree
Business Administration
Office management

Full Job Description

Job Overview

PURPOSE

The Director of Operations & Administration is responsible for administrative excellence, governance support, compliance infrastructure, procurement operations, and workplace effectiveness across the organization. This position acts as a key operational partner to executive leadership, ensuring the systems, processes and administrative functions of the organization operate efficiently, professionally, and in alignment with organizational priorities. This role oversees board governance administration, records management, risk and compliance coordination, and procurement operations while driving continuous improvement across business operations.

KEY RESPONSIBILITIES

Operational Leadership and Executive Support

Lead day-to-day office operations and administrative infrastructure, ensuring efficient workflows and strong, consistent internal service standards.
Coordinate organizational priorities, track deliverables, and support leadership through meeting preparation, reporting, dashboards, presentations and follow-up management.
Using data and operational metrics, identify opportunities to improve processes, strengthen accountability and enhance collaboration and performance across the organization.
Lead or support other projects as needed.

Board Governance and Executive Administration

Serve as the primary operational liaison to the Board of Directors and Board Committees, in support of executive leadership.
Coordinate board and committee meetings, including annual calendars, agendas, board packets, presentations, minutes, resolutions, governance documentation.
Maintain official corporate records and governance files while ensuring compliance with bylaws, policies, and nonprofit governance practices.
Upload, organize, and manage board materials within Easy Board and ensure timely access to accurate information.
Support board retreats, orientations, and special meetings through operational planning, logistics, and presentation support.
Manage executive administrative functions, including CEO and COO meeting coordination, expense reporting, and executive support activities.

Business Operations, Procurement, and Vendor Management

Lead organizational procurement and purchasing operations, including identifying purchasing needs, obtaining quotes, coordinating vendor selection, tracking requests, approvals, invoice review and follow-up.
Oversee management of vendor contracts and service agreements, monitoring contract and service timelines.
Partner with department leaders and Finance to ensure purchases align with budget, organizational priorities, and internal policies and procedures.
Own and continuously improve operations and administrative systems, workflows, and standard operating procedures.
Map, streamline, and standardize recurring administrative processes to reduce duplication, improve turnaround time, and strengthen accountability.

Compliance and Records Management

Lead organizational records management and retention, ensuring documentation is accessible, secure, and audit ready.
Support risk management activities, compliance monitoring, insurance administration, and other organizational accountability requirements.
Partner with Finance, Human Resources, Facilities, IT and program leadership to ensure administrative processes support compliance, risk management, and regulatory requirements.

Team Leadership and Workplace Experience

Conduct coaching, performance evaluations, onboarding support, and staff development activities that strengthen operational consistency.
Train staff on administrative procedures, systems usage, documentation standards, and workflow expectations.
Ensure professional, welcoming, and customer-focused front desk experience for clients, employees, visitors, partners, and board members.
Foster a culture of responsiveness, collaboration, and operational excellence throughout the organization.

Qualifications

Bachelor’s degree in business administration, public administration, nonprofit management, operations management, or related field required.
Minimum of five years of progressively responsible experience in administrative operations, office management, process improvement, team management, vendor coordination, records management, or nonprofit operations.
Extensive knowledge of nonprofit board governance, including fiduciary responsibilities, board and committee operations, bylaws, governance best practices, board development, policy administration, conflict-of-interest requirements, corporate recordkeeping, and applicable nonprofit regulatory requirements.
Exceptional written communication skills with the ability to prepare professional board minutes, resolutions, governance documents, reports, and executive correspondence in a timely and accurate manner.
Demonstrated ability to handle highly confidential and sensitive information with professionalism, discretion, and sound judgment.
Certified Association Executive (CAE), Certified Nonprofit Professional (CNP), Governance Leadership Certification, SHRM-CP/SHRM-SCP, or other relevant professional certification preferred.

Core Competencies

Operational Leadership and Execution
Administrative Systems Ownership
Process Improvement and Workflow Management
Facilities, Vendor, and Resource Coordination
Staff Supervision and Team Accountability
Compliance Support and Records Management
Board Governance Coordination and Professional Communication

Pay: $70,000.00 - $85,000.00 per year

Benefits:

401(k)
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

Director of Administration jobs in Rochester, NY

Director of Operations & Administration

Assistant Director, Clinical Admin II

Asst Dir, Clin Admin 3

Asst Dir, Clin Admin 2

Asst Dir, Clinical Admin

Asst. Dir, Clinical Administration, Special Needs Dentistry

Assistant Director, SON Research Administration

Director of Operations & Adminstration

Administrative Assistant to Executive Director

Assistant Administrative Director

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