Top 65 Division/Program Administrator I Jobs in Stanford, CA

Administrative Assistant
Menlo Park, CA
- $23 - $27 an hour
- Part-time
- School experience
- Inventory management
- Mid-level
Administrative Associate 2
Stanford University —Stanford, CA
- $31.97 - $38.40 an hour
- Multiple hires
- Hybrid work
- Mid-level
- Office
- 3 years
13d
Clinical Case Management and Wellness Counselor (Korean, ASW) (1.0 FTE)
Korean Community Center of the East Bay —San Leandro, CA
- $75,000 - $80,000 a year
- Email
- Hybrid work
- Background check
- School experience
- Clean driving record
- Wellness program
- Health savings account
Quick Apply
Program Assistant (SHORT-TERM, TEMPORARY)
West Valley-Mission Community College District —Saratoga, CA
- $33.45 an hour
- Part-time
- Classroom
- Databases
- University
Human Resources Administrator
Stanford University —Stanford, CA
- Full-time
- Hybrid work
- Mid-level
- Office
- Conflict management
8d
Division Assistant
San Mateo County Community College District —San Mateo, CA
- Public speaking
- Research
- Mid-level
- Paid holidays
- Health insurance
10d
Administrative Assistant (SHORT-TERM, TEMPORARY)
West Valley-Mission Community College District —Saratoga, CA
- $38.05 an hour
- Part-time
- Research
- Mid-level
- Office
Procurement and Contract Administrator I/II - Human Services Agency (Open and Promotional)
County of San Mateo —San Mateo, CA
- $7,481.07 - $10,972.00 a month
- Full-time
- Writing skills
- Research
- Mid-level
- Retirement plan
MEDICAL CONSULTANT I, DEPARTMENT OF SOCIAL SERVICES
Department of Social Services —Alameda County, CA
- $13,372 - $19,790 a month
- Part-time
- Hybrid work
- Background check
- Office
- Residential
- Paid holidays
- Health insurance
12h
(Part-time Faculty Pool) - Work Experience Education Instructor
Monterey Peninsula College —Peninsula, CA
- $63.80 - $89.55 an hour
- Part-time
- Classroom
- Mid-level
- Travel
- Travel reimbursement
- Mileage reimbursement
Program Specialist (SHORT-TERM, TEMPORARY)
West Valley-Mission Community College District —Saratoga, CA
- $50.63 an hour
- Part-time
- Mid-level
- Office
- Driver's License
Program Administrator-Placement
HomeFirst —San Jose, CA
- $33.97 an hour
- 8 hour shift
- Spanish
- Mid-level
- Office
- Commuter assistance
- Disability insurance
7d
Government Contracts Administrator
Teledyne Technologies Inc. —Mountain View, CA
- $96,600 - $128,800 a year
- Full-time
- 6 years
- ERP systems
- Bachelor's degree
- Health insurance
- Paid time off
8d
Program Administrator-Retention
HomeFirst —San Jose, CA
- $33.97 an hour
- 8 hour shift
- Spanish
- Mid-level
- Office
- Commuter assistance
- Disability insurance
7d
Executive Administrator to CFO Staff & Investor Relations Coordinator
KLA —Milpitas, CA
- $34.19 - $58.13 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Employee stock purchase plan
- Paid holidays
(Part-time Faculty Pool) - EOPS Counselor
Monterey Peninsula College —Peninsula, CA
- $67.12 - $81.95 an hour
- Part-time
- Classroom
- Mid-level
- Master's degree
- Travel reimbursement
- Mileage reimbursement
Information Technology (IT) Systems Administrator (Systems Application Analyst 3)
HII —Mountain View, CA
- $96,278 - $125,000 a year
- Email
- Google Workspace
- Salesforce
- Mid-level
- Paid holidays
- Health insurance
COUNSELOR, EXTENDED OPPORTUNITY PROGRAM & SERVICES (EOP&S), CARE
San Jose/Evergreen Community College District —San Jose, CA
- $110,451 - $196,722 a year
- Temporary
- Spanish
- Experience working with individuals with disabilities
- English
- Health insurance
- Dental insurance
6d
Senior Principal Contract Administrator
Northrop Grumman —Sunnyvale, CA
- $117,500 - $176,300 a year
- Overtime
- 5 years
- Office
- Microsoft Office
- Paid holidays
- Disability insurance
(Part-time Faculty Pool) Education Instructor
Monterey Peninsula College —Peninsula, CA
- $69.14 - $94.12 an hour
- Part-time
- Classroom
- Mid-level
- Education

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Administrative Assistant

Menlo Park, CA

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Job Details

Part-time
$23 - $27 an hour

Qualifications

Computer operation
Staff supervision
Program management
Team supervision
Operations coordination planning
Employee relationship building
Relationship management
Office management

Full Job Description

To support school leadership run smooth daily operations, provide friendly and clear communication to inquiries, and assist with external marketing to create community awareness of our numerous programs to support kids and families.

About Open Mind School

Open Minds operates an Inclusive K-12 nonprofit private school and an Early Learning Center in Menlo Park. Open Mind School programs are relationship based and built on the firm belief that children are curious learners who thrive in supportive environments. Open Mind School is inspired by the vision of inclusive and universal designed learning opportunities for all students. We're dedicated to creating and providing a child-centered, personalized experience that leverages local experiential learning opportunities. Open Mind School's mission is for all students to access high quality education, enrichment opportunities, and social experiences in an inclusive and supportive environment.

Description

OMS Administrative Assistant

job description

Job Title: OMS Administrative Assistant

Reports to: Executive Director, Associate Director

Job Classification: Nonexempt

Job status: Part-time; Could be full-time w/Learning Guide role part-time

Wage range: $23-$27/ hour

Job Summary

Under the direction of the Executive Director (ED) and Associate Director (AD), the Administrative Assistant is responsible for assisting the school ED and AD in the planning, organization, coordination/calendaring, administration, and management of an assigned school’s activities and programs and other duties associated with the successful operation of OMS school.

The best candidate is: agile, meticulous, dedicated, ambitious, enthusiastic, detail oriented and committed to making a difference.

Essential Duties

Scheduling

Create and disseminate schedules across programs and providers
Respond to program schedule inquiries
Engages with and coordinates/calendars meetings with parents/guardians, staff, administrative team, and other relevant parties such as community partners
Schedule specialized support services such as SLP, OT, and other related consultations and interventions supports
Gather registration information from third party sites and transfer information as appropriate into company database and program schedules
Create and cross check weekly school schedules and update master schedule to reflect cancellations, additional sessions, makeup sessions, etc.
Send regular meeting and appointment reminders

Operations and Facility

Coordinates and supervises the daily operation of the front-office management, including: answering phones, maintaining data entry, evaluate inventory, and ordering supplies
Assess and handle building needs in conjunction with the ED and AD including finding, booking, and coordinating with contractors such as handy man, plumber, electrician, etc.
Prepares related reports and records as required by the school division, local, state, or federal government.

Marketing

Assists ED/AD with enrollment inquiries and marketing events, including marketing materials such as newsletters and flyers
Post daily social media updates
Promote programs online, in emails, snail mail and at networking events

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

Other Duties

Stays informed of developments and research information pertaining to safe and orderly schools.
Assists with Facility Management, assessing building needs and sourcing fixes for the school’s building
Performs any other related duties as assigned by the Executive Director or other appropriate Leadership administrator.

Job Specifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions.

Minimum Qualifications (Knowledge, Skills and/or Abilities Required)

Must possess two years of higher education and have a minimum of two years administrative experience, preferably in a school environment. Must possess the ability to assist with administering and managing the daily operations of a K-12 school. Must possess the ability to plan and supervise the work of others. Must possess the ability to establish and maintain effective working relationships with students, parents, staff, and the public.

Work Environment

Must be able to climb stairs, type on a computer, read a monitor or computer screen, utilize a phone, communicate on a phone. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties are normally performed in a school/classroom environment. The noise level in the work environment is usually moderate.

This job description in no way states or implies that these are the only duties to be performed by this employee. The Administrative Assistant will be required to follow any other instructions and to perform any other related duties as assigned by the Executive Director or appropriate administrator. Open Mind School may change, edit, revise this job description at any time.

About OMS

Open Mind School is a nonprofit 501 (C) (3) public charity organization serving students in K-12, who are gifted, those typically mainstreamed, and children with a range of special needs. Our year-round school provides both partial and full-day school programs, afterschool programs, home support, and weekend recreational activities.

Please visit our website: www.openmindschool.org

Salary

$23 - $27 per hour

Apply Now

Refine Your Search

Division/Program Administrator I jobs in Stanford, CA

Administrative Assistant

Administrative Associate 2

Clinical Case Management and Wellness Counselor (Korean, ASW) (1.0 FTE)

Program Assistant (SHORT-TERM, TEMPORARY)

Human Resources Administrator

Division Assistant

Administrative Assistant (SHORT-TERM, TEMPORARY)

Procurement and Contract Administrator I/II - Human Services Agency (Open and Promotional)

MEDICAL CONSULTANT I, DEPARTMENT OF SOCIAL SERVICES

(Part-time Faculty Pool) - Work Experience Education Instructor

Program Specialist (SHORT-TERM, TEMPORARY)

Program Administrator-Placement

Government Contracts Administrator

Program Administrator-Retention

Executive Administrator to CFO Staff & Investor Relations Coordinator

(Part-time Faculty Pool) - EOPS Counselor

Information Technology (IT) Systems Administrator (Systems Application Analyst 3)

COUNSELOR, EXTENDED OPPORTUNITY PROGRAM & SERVICES (EOP&S), CARE

Senior Principal Contract Administrator

(Part-time Faculty Pool) Education Instructor

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Description

OMS Administrative Assistant

job description

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