Top 6 Dse Jobs | SimplyHired

Office & Payroll Manager - Union
DSE Electric Inc. —San Dimas, CA
- $70,000 - $95,000 a year
- Full-time
- Office
- Administrative experience
- QuickBooks
- Health insurance
- Dental insurance
Quick Apply
Chiropractic Assistant
DSE Inc —Longwood, FL
- $16.50 an hour
- Full-time
- Clinic
- Entry level
Quick Apply
X-Ray Tech
DSE Inc —Albuquerque, NM
- $20 an hour
- Full-time
- Entry level
Quick Apply
CNC programmer/ operator
DSE —Culpeper, VA
- $30 - $60 an hour
- Full-time
- Mid-level
- In-person
- Mechanical knowledge
Quick Apply
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Office & Payroll Manager - Union

DSE Electric Inc.
San Dimas, CA

Quick Apply

Job Details

Full-time
$70,000 - $95,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Professional development assistance

Qualifications

Employment law in talent management

Full Job Description

DSE Electric is seeking an experienced and highly organized Office & Payroll Manager to oversee payroll administration, HR support functions and compliance activities for union electrical contracting company. This role is critical to ensuring accurate payroll processing, compliance with California labor laws and union collective bargaining agreements, employee record management, insurance reporting, and administrative efficiency.

The ideal candidate will have extensive experience managing California union payroll, strong knowledge of prevailing wage and labor compliance requirements, and the ability to support both field and office operations in a fast-paced construction environment.

Key Responsibilities:

Payroll Management & Compliance

Payroll Processing: Oversee and process weekly payroll entries for hourly staff and salary employees.
Union Administration: Coordinate with union locals to manage dues, sponsorships, wage and fringe benefit rate changes, and resolve payroll-related issues to ensure compliance with applicable Collective Bargaining Agreements.
Union payroll: Process union payroll timely weekly union payroll, including submitting direct deposits to the bank, printing live checks, and distributing them to divisional offices.
Manage employee wage changes, deductions, direct deposits, garnishments, and payroll adjustments.
Compliance: Ensure absolute accuracy of all calculations and strict compliance with Federal labor laws, California labor laws, and Union Master Labor Agreements.
Adjustments & Reimbursements: Review and process field manager submissions for secondary items (e.g., mileage, tool allowances, water, and excess drive-time).
Deductions & Employee Changes: Update and manage employee changes including rate increases, W-4 withholdings, direct deposits, garnishments, and 401(k) deductions:
Tax Filing & Reporting:
File quarterly payroll tax returns with the IRS and State.
Prepare and reconcile monthly workers' compensation reports and monthly sales commission statements.
Maintain the company vacation schedule and prepare quarterly vacation accruals.
Verification & Audits: Process employment verification requests and provide support/documentation for legal requests regarding payroll information.

Office Support

Monitor and maintain inventory of office and restroom supplies; restock as necessary.
Assist with general administrative duties to support office, accounting, operations, and field teams.
Coordinate incoming and outgoing mail, deliveries, and office communications.
Perform additional administrative tasks or special projects as requested by management to support departmental or company-wide operations.
Coordinate employee onboarding and offboarding processes, including generating official internal documents (offer letters, appointment letters, salary slips, and warning letters).
Maintain organized physical and digital employee records, certifications, licenses, and training requirements.
Assist with employee relations, benefits administration, and HR documentation.
Supervise and support payroll and administrative staff.
Promote a positive workplace culture through employee engagement and professional development initiatives.
Support with talent acquisition, including assisting with creating recruitment plans and hiring calendars aligned with operations and sales projections.
Manage business licenses, company vehicle registrations and compliance requirements.
Coordinate company meetings, employee appreciation events, holiday parties, and team-building activities.
Provide professional, courteous service to all employees, coworkers, and outside vendors (including union trust representatives), ensuring all inquiries receive a response in a timely manner.
Support process improvements and special projects as assigned.
Manage office hardware, including computers, printers, phones, and related equipment.
Assist with troubleshoot basic IT issues and coordinate with vendors or technical support providers as needed.
Manage software user accounts, including email, payroll systems, and cloud-based platforms.
Ensure company software and systems remain current and functional, including QuickBooks, Rhumbix, Kojo, Microsoft 365, and other business applications.
Assist with software implementations, upgrades, and employee training.

Qualifications

Proven experience as an Office Manager, Payroll Manager, or a similar hybrid role.
Strong knowledge of California and Federal labor laws, prevailing wage requirements, union agreements and tax filing abilities.
Hands-on experience with ADP payroll software and major ERP systems. Advanced proficiency in Microsoft Excel.
Strong organizational, leadership, communication, and problem-solving skills.
Ability to manage multiple priorities while meeting strict deadlines.
Exceptional written and verbal communication skills with a strong customer-service mindset for handling internal staff and external union/vendor relations.
Demonstrated ability to handle sensitive employee, payroll, and company information with the highest level of confidentiality, professionalism, and discretion.

Pay: $70,000.00 - $95,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Professional development assistance

Work Location: In person

Quick Apply

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