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Editorial Project Manager

Institute for Curriculum Services
Remote

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Job Details

Full-time
$78,000 - $85,000 a year

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Managing projects

Full Job Description

Title: Editorial Project Manager
Position Type: Full-time
Location: Remote, within the contiguous United States
Compensation: $78,000-$85,000 annually
Reports to: Managing Editor
Remote Work Environment

About the organization
The Institute for Curriculum Services (ICS) is a national nonprofit organization that enriches K-12 education by ensuring accurate, high-quality classroom material and teaching about Jews, Judaism, and Jewish history. We do this by editing textbooks and instructional materials, developing standards-supporting lessons, and providing professional development for teachers around the country.

Position overview
ICS seeks a detail-oriented, proactive, and collaborative professional to join our Editorial team. The Project Manager plays a critical role in keeping ICS’s editorial review and content development work on track - managing project lifecycles from initiation through delivery, maintaining the systems and workflows that keep the team organized, and ensuring that high-quality work reaches stakeholders on time.

This role is ideal for someone who thrives on bringing order to complexity, takes genuine ownership of their work, and finds satisfaction in making a team run smoothly. The Project Manager reports to the Managing Editor and works closely with editorial staff, leadership, and external partners.

Primary responsibilities

Project Management

Own the full project lifecycle for Editorial Team projects from initiation through delivery, using waterfall project management methodology
Build and maintain detailed project plans in Smartsheet, including timelines, milestones, task hierarchies, owners, and due dates; update plans daily to reflect progress and changes
Track workload distribution across the Editorial Team and flag capacity concerns to support balanced scheduling
Serve as the team’s reliable source of truth on project status, ensuring colleagues have full visibility into history, outstanding items, and upcoming deadlines
Plan and facilitate project meetings (kickoffs, status check-ins), develop agendas, and distribute notes, decisions, and action items to relevant stakeholders
Oversee day-to-day project workflows including file organization, naming conventions, version control, and document hand-offs
Proactively identify risks and bottlenecks before they escalate; bring concerns to the Managing Editor with proposed solutions
Generate regular reports and status updates that surface project health and keep the Managing Editor and leadership informed

Process Management

Support the Managing Editor in evaluating and refining the processes and documentation that govern Editorial Team workflows
Review and assist with updating team documentation - including guidelines, checklists, templates, and task descriptions - to keep it accurate and accessible
Support the rollout of new or updated processes, providing training to team members as needed
Assist in evaluating the team’s use of tools (Smartsheet, Google Docs) and flag opportunities for improved efficiency

About you

Passionate about ICS’s mission and eager to contribute to meaningful, mission-driven work
Exceptionally detail-oriented; you catch what others miss and take file hygiene and documentation seriously
A proactive self-starter with a solutions-oriented approach; you anticipate needs and act before being asked
Skilled at holding others accountable with diplomacy and emotional intelligence, even across reporting lines
Strong sense of ownership and follow-through; you close loops and don’t let things fall through the cracks
Adaptable and composed under pressure; you recalibrate quickly without getting derailed when plans change
Collaborative and communicative, with the ability to work effectively across a team in a fully remote environment

You have

A bachelor’s degree in a relevant field, or an equivalent combination of education and experience
3–5 years of project management experience, ideally in a publishing, editorial, or education-adjacent environment; candidates with 5+ years are strongly preferred
Demonstrated ability to manage multiple complex projects simultaneously with competing priorities and a track record of on-time delivery
Strong working knowledge of Smartsheet or a comparable project management platform (Asana, Monday.com, Microsoft Project); candidates without Smartsheet experience who demonstrate quick, independent software learning will be considered
Proficiency in Google Workspace (Docs, Drive, Gmail: the core tools for day-to-day Editorial Team work)
Strong written and verbal communication skills, with the ability to communicate clearly and professionally with internal team members, leadership, and external stakeholders
Demonstrated ability to work effectively in a collaborative, mission-driven environment where adaptability and resourcefulness are essential

Preferred:

Experience in educational publishing, curriculum development, or a nonprofit editorial environment
3+ years experience with waterfall project management methodology
Experience configuring and administering Smartsheet (project plans, dashboards, automations, reports)

We are

Passionate about the mission and the work that we do
A collaborative team that is intellectually curious, warm, and upbeat
Dedicated to learning and growing
Proactive problem solvers

Benefits
In addition to a collaborative, meaningful, and friendly work environment, we provide a generous compensation and benefits package that includes:

Medical, dental, vision, life, and long-term disability insurance
An employee flexible spending health care and dependent plan
A 401(k) program with organizational contribution
Generous paid vacation and health and wellness time
Paid time off from December 24-January 1st
Paid time off for federal holidays
Paid time off for Jewish holy days that fall during the work week, as well as floating holidays for those who observe other holy days
Professional development budget and time off

ICS celebrates and appreciates the contributions of all of our team members, encourages professional development, and seeks talented, kind, and caring individuals to be a part of our team.

Due to the anticipated volume of responses, we will contact only those candidates who most closely match our requirements. We will not consider applications which do not include a cover letter.

ICS is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, ethnicity, gender identity, religion, sexual orientation, age, national origin or disabilities.

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