Top 1 Engineering Administrative Assistant Jobs in Madison, WI

Department Administrator (Admin Assistant)- Manufacturing Engineering
ETC —Middleton, WI
- Mid-level
- Analysis skills
- Organizational skills
- Disability insurance
- Health insurance
Quick Apply

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Database Administration Specialist 2 (20044475)
State of Ohio - Environmental Protection Agency —Columbus, OH
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10d
Database Administration Specialist 2
State of Ohio - Taxation —Columbus, OH
Design, develop, test, implement, and support complex platform‑specific ELT code using tools such as Python, SQL, Snowflake, StreamSets, AWS Glue and SAS.
$40.59 - $59.70 an hour

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Department Administrator (Admin Assistant)- Manufacturing Engineering

ETC -
Middleton, WI

Quick Apply

Job Details

Benefits

Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Vision insurance
401(k) matching
Employee stock ownership plan

Qualifications

Mid-level
Analysis skills
Organizational skills
Communication skills

Full Job Description

Jump into this high-energy role as a Department Administrator within Manufacturing Engineering – where organization meets impact! In this fast-paced, detail-driven position, you’ll be the backbone of daily operations - coordinating projects, managing critical data, streamlining reports, and keeping teams aligned and moving forward. This is an exciting opportunity for someone who thrives on multitasking, takes pride in precision, and enjoys working in a highly collaborative environment.

Perks & Benefits

Generous paid time off – Enjoy over 4 weeks of PTO in your first year
Comprehensive health coverage – Medical, dental, and vision insurance starting on day one
Flexible Spending Accounts (FSA) available immediately
Employer paid life and disability insurance
100% employee owned company! ESOP ownership benefits begin after one year of service
Retirement savings options – Pre tax 401(k) and Roth 401(k) plans with employer match

Interested candidates should apply or contact Mia Doyle at [email protected] with questions.

Representative Responsibilities:

Produces and routes correspondence, reports and other documentation
Independently creates, compiles, prepares and distributes reports, selecting pertinent information from various resources as requested
Monitors the data entry inbox - entering data and assigning tasks as needed
Assigning tickets and tasks in Jira
If applicable designs, creates and generates advanced documents and reports
Performs other clerical and statistical assignments where trust and accuracy are involved
Budget/Expense/Variance monitoring as requested
May be responsible for sourcing and ordering parts
Provides complex administrative support within Manufacturing Engineering
Establishes and maintains files and filing systems, including Prod_Docs which contains the official manufacturing documentation for ETC parts and assemblies
Reconciles departmental records
Responsible for maintaining departmental procedures &
Works extensively within business system utilized by department
Provides meeting services assistance as requested
Coordinates meetings, presentations, and department events
Prepares materials for discussion and presentation
Responsible for taking and publishing meeting minutes for meetings requiring the highest level of confidentiality
Follows up on action items as needed
Provides administrative support on special projects
Responsible for handling confidential, proprietary information in a professional manner
Ability to support international duties in the scope of the position
Coordinates and conducts training as requested
May assist with answering company phone lines
May work with internal and external customers to resolve issues
If applicable, greets & assists guests in a timely and professional manner
Flexibility to move within a pool of resources to complete tasks in other departments based on company need
Completes other duties as assigned
Special projects and requests are completed in a timely and positive fashion

Minimum Qualifications:

Associates degree or 3-4 years of increasingly responsible positions in an admin department
Experience in a team environment
Demonstrated ability to consistently perform the duties of an Administrative Assistant II.
Demonstrated mastery in business systems (SAP, etc.) if required
Ability to interact with other employees, work as a team
Ability to read and understand complex written and verbal instructions
Ability to use advanced functions within Microsoft Word, Excel, Outlook, PowerPoint, etc.
Ability to produce documents/reports and create presentation materials
Ability to project a friendly and professional demeanor
Ability to work well under pressure
Excellent communication and interpersonal skills
Proven ability to deal with all levels of personnel and maintain strict confidentiality
Proven ability to work independently
Proven ability to multitask
Excellent organizational skills and attention to detail
Analytical skills, ability to understand relationship between transactions
Subject Matter Expert in department they support
SAP knowledge preferred
Knowledge of specific department duties (example Finance, Purchasing, etc.) preferred

Quick Apply

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Engineering Administrative Assistant jobs in Madison, WI

Department Administrator (Admin Assistant)- Manufacturing Engineering

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