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Administrator (Biomedical Engineering)

Johns Hopkins University -
Baltimore, MD

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Job Details

Full-time
$86,300 - $151,000 a year

Qualifications

Team leadership
Policy analysis
Bachelor's degree
Accounting and finance experience
University experience

Full Job Description

Affiliated Office Address

Baltimore, MD, United States

Requisition ID

120814

Date Created

April 02, 2026

Job Family

Finance & Business

Job Subfamily

Business Ops-Admin Mgmt

Job Function

Administrative Management

Exempt Status

Exempt

Shift Type

Full Time

Schedule

M-F, 9-5

Worksite

04-MD:School of Medicine Campus

Work Modality

Hybrid: On-site 60-89% of hours worked (Ex: 3-4 out of 5 days/week)

We are seeking an Administrator who will be responsible for directing the overall administrative, financial and operational activities of a large academic or research department and reports to a faculty director or executive leader. Areas of responsibility and oversight include financial management, strategic planning, research and academic administration, human resources, staff leadership, and facilities/space planning. The Administrator provides support and direction to faculty and staff in formulating and implementing the department’s programs and objectives. The Administrator generally reports directly to the Chair/executive leader and provides oversight of the department's administrative, financial, and operational activities. In situations where the Administrator doesn’t report directly to a faculty leader, extensive collaboration and coordination are still essential.

Specific Duties & Responsibilities

Financial Management

Develop and oversee annual budget planning and preparation, projections and reporting.
Provide financial analysis and program planning support for the department.
Project and analyze long-term trends in the total budget for the department.
Advise on resource needs and financial risks facing the department.
Administer department’s general funds budget.
Oversee fiscal management for sponsored research funding and other accounts: general funds, gifts, endowments, student scholarships and petty cash funds.
Provide complex financial and other reports to the Chair/Executive leader, faculty, school, university, and outside agencies.
Direct financial analysis processes, analyze business critical systems, and proactively resolve strategic issues that span multiple business areas.
Oversee the release of funds for expenditures and the review/approval process for capital equipment.
Ensure compliance with accounting policies and procedures and ensure that grants and contracts are administered appropriately.

Planning

Participate and provide analytic support for departmental strategic planning and goal setting for growth and viability.
Collaborate with department leadership on long-term planning and analysis and resolution of short-term issues.
Initiate and direct short and long-range planning and conduct feasibility studies for evaluation of new and existing programs and determining funding and staffing needs.
Develop and implement operational plans to ensure program performance.
Gather appropriate data from internal and external sources to measure performance in operations and provide information on operational trends to support planning requirements.
Develop plans for new operating and oversight systems, which are sensitive to organizational needs to ensure efficient accomplishment of objectives, and secure resources as necessary.

Organizing & Implementing

Assess and periodically update the infrastructure in the department that supports research, teaching and practice activities, and develop plans for maintaining and improving departmental resources.
Responsible for developing and maintaining a sound management structure, operating policies, procedures, and staffing to meet the operational needs of the department.
Identify opportunities and champion initiatives for continuous improvement in support of internal controls and financial reporting processes.
Plan, execute and recommend programs and policies that will assure achievement of department goals and meet the department's financial needs.
Prepare policy and planning documents, reports, and draft materials for the Chair/Executive leader.
Monitor and prepare for the impact of changing regulatory policies on programs, faculty, and staff.
Prepare and present an annual report on overall financial, teaching, research, and service performance of the department to the Chair/Executive and other identified stakeholders.

Managing

Provide management support to department Chair/Executive leader and faculty to ensure efficient and effective administration of the department.
Collaborate with and/or indirectly manage the senior administrative staff from various units across the department.
Direct and supervise administrative and financial staff supporting department goals.
Oversee the use of resources in accordance with plans and budgets and provide reports to ensure accountable leaders control resources in their areas of responsibility.
Recommend corrective actions including reallocating resources, reprioritizing, and/or recommending modifications/variance to established plans or budgets.
Develop standards of performance for activities, monitor performance, and implement corrective actions as necessary.
Develop and promote policies and procedures to improve operations of the department’s administrative unit and other areas of the department.
Assure compliance with all University and funding agency regulations.

Human Resources Management

Support the overall human resources and organizational development goals ensuring that all personnel management functions are successfully performed, including recruitment and retention, employee relations, grievances, training, orientation, career development and the equitable administration of compensation programs.
Oversee and consult as needed with departmental/divisional/central HR on staffing and personnel management plans, employment and compensation issues, performance management issues, disciplinary actions, and salary planning.
Assist as needed with faculty and staff recruitment, appointments, faculty salary packages, retention, and job actions.

Space

Oversee the allocation and use of space as it relates to operations.
Direct decisions regarding space planning, allocation, and utilization.
Maintain systems to monitor space use and ensure adherence to policies.
Oversee general facilities operations and collaborate with Facilities Management on space projects.

Climate Setting & Leadership

Represent the Chair/Executive leader as needed to university administration and officers, and within the department to faculty and staff.
Provide support and guidance to managers and other staff to meet performance and departmental objectives.
Ensure staff and faculty are acquainted with department policies and procedures and communicate updates and changes in administrative policies as needed.
Ensure appropriate internal and external information sharing, including the sharing of advice, assistance, and services. Serve as a source of information for all department members.
Develop positive employee relations and communications through management visibility and interaction with employee groups.
Serve on departmental and institutional committees.
Other duties as assigned.

Minimum Qualifications

Bachelor’s Degree in Finance, Accounting, Business or related field.
Eight years of progressively responsible professional-level administrative and financial experience related to monetary or non-monetary resources of a large academic, research and/or clinical department including prior financial management experience (e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources.)

Supervisory experience.

Preferred Qualifications

Master’s Degree in a related field.
MBA strongly preferred.

Classified Title: Administrator (Res & Aca/Non-clinical)
Job Posting Title (Working Title): Administrator (Biomedical Engineering)
Role/Level/Range: L/04/LE
Starting Salary Range: $86,300 - $151,000 Annually ($140,000 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: M-F, 9-5
FLSA Status: Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM BME Biomedical Engineering
Personnel area: School of Medicine

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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