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Academic Program Administrator (Materials Science & Engineering)

Johns Hopkins University -
Baltimore, MD

Apply Now

Job Details

Full-time
$48,000 - $84,100 a year
11 days ago

Qualifications

Microsoft Word
School experience
Customer communication
Program management
Microsoft Excel
Accreditation standards (regulatory compliance area)
Student record keeping
Student information system
HR systems (technically supported)
Special events experience
Academic accreditation compliance management
Regulatory compliance analysis
Legal compliance

Full Job Description

Affiliated Office Address

Baltimore, MD, United States

Requisition ID

121637

Date Created

June 24, 2026

Job Function

Academic

Exempt Status

Exempt

Shift Type

Full Time

Schedule

M-F, 37.5 hrs weekly

Worksite

01-MD:Homewood Campus

Work Modality

Hybrid: On-site 60-89% of hours worked (Ex: 3-4 out of 5 days/week)

Whiting School of Engineering's Materials Science & Engineering Department is seeking an Academic Program Administrator to carry out administrative and financial tasks for the assigned academic program. This position is responsible for overseeing all aspects of day-to-day administration of an academic program; this includes student admission, registration, training and grant administration.

Specific Duties & Responsibilities

General Program Administration

Develop and implement processes, procedures, and systems. May include course scheduling system, student and faculty database, faculty contracts, payroll processing.
Work closely with program director or department chair in establishing program course schedules
May participate in developing marketing materials, brochures, catalogs, requiring planning, coordination, knowledge and understanding of the academic program.
Represent the program in administrative matters. May include issues pertaining to space, facilities, technology, student information system, classroom support.
Develops various program reports (budget and non-budget).
Oversee and monitor program expenditures. Contributes to program budget development and projections.
Manage applicable aspects of accreditation for the graduate programs.
Responsible for regulatory compliance with state board and other related agencies’ requirements.

Fiscal Administration

Reconcile, maintain, and project departmental budgets (operating, carry-forward, fellowship, teaching assistantship, sponsored projects, discretionary, restricted, and faculty research budgets).
Verify and process all departmental check requests, travel reimbursements, invoices, and fund transfers.
Onboard faculty and coordinate payment through their home department.
Process fellowship fund dispersal for undergraduates and graduate students.
Procure computers, equipment, and supplies for office, classroom, events, and faculty research.

Academic Support

May assist with graduate student admissions (acquire student applications from Slate, process applications within the department, notify potential students of admission status, submit accepted applications to the Admissions Office, and communicate with incoming students regarding JHU requirements before registration eligibility).
Oversee graduate student paperwork (communicate with and complete forms for the Graduate Board to ensure students receive their advanced degree, non-resident status, or a leave of absence). Process teaching assistantships and applications for Deans Teaching Fellowships for graduate students from other departments working for MSH.
Manage student applications to the MSH Research Fellowship.
Manage course planning, course scheduling, course changes and complete cross-listing requests.
Coordinate academic events (communicate and coordinate with departmental guests to arrange accommodations and meals, work with caterers for event planning.
Communicate with OIS on visa issues for faculty, visitors, and students.
Manage listservs and circulate relevant information.
Exercise independent judgment and apply knowledge of administrative and academic operating policies to support student success.
Provide excellent customer service to students by relating program information and resources.
Assist students with administrative tasks and issues, like fulfilling school-wide requirements.
Perform other related duties as requested.

Human Resources Support

Process all new hires, bonus supplements, position creation, position changes and termination for all faculty and graduate students.
Assign students to appropriate tax-related stipend positions.

Minimum Qualifications

Bachelor's Degree.

Three years of progressively responsible experience in program administration in an academic environment.
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Special Knowledge, Skills & Abilities

General knowledge of SAP (ECC, Analysis, and Shopping Cart), Concur, JHED, Slate, Canvas and Microsoft 365 (Word and Excel).
Experience with SIS (DGA, Advisor Dashboard, Administrator Dashboard, and CLSS).

Technical Skills & Expected Level of Proficiency

Administrative Skills - Developing
Compliance and Accreditation - Developing
Database Management and Analysis - Developing
Data Query and Reporting - Developing
Event Coordination - Developing
Financial Administration - Developing
Human Resources Information Systems (HRIS) - Developing
Oral and Written Communication - Developing
Program Management - Developing
Record Keeping - Developing

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Job Posting Title (Working Title): Academic Program Administrator (Materials Science & Engineering)
Role/Level/Range: ACRP/03/MC
Starting Salary Range: $48,000 - $84,100 annually (Commensurate w/exp.).
Employee group: Full Time
Schedule: M-F, 37.5 hrs weekly
FLSA Status: Exempt
Location: Hybrid/Homewood Campus
Department name: MSE Administrative
Personnel area: Whiting School of Engineering

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Apply Now

Refine Your Search

Engineering Program Coordinator jobs

Academic Program Administrator (Materials Science & Engineering)

STEM / Program Outreach Coordinator

Nuclear Engineering Program Specialist and Procedure Writer Engineer

Senior Academic Program Coordinator, International Engineering Education, Cockrell School of Engineering

Graduate Program Coordinator, Chemical and Biomolecular Engineering and Interdisciplinary Materials Science

Student Services Advisor and Program Coordinator (5157C) Job 87114 - Electrical Engineering and Co

Graduate Program Coordinator II, Fariborz Maseeh Department of Civil, Architectural and Environmental Engineering

STEM Program Coordinator

Civil Engineering Technology Program Coordinator (Academic Program Director) #2652

Watershed Program Coordinator

Engineering Program Coordinator

Assistant/Associate Professor of Engineering Management & Program Coordinator

Hardware Engineering Program Specialist

Student Program Coordinator, Engineering Student Success Center, Cockrell School of Engineering

Engineering Program Manager

Community STEM Engagement Program Coordinator (Jackson School of Geosciences)

Program Coordinator, Field Engineering

Program Coordinator-Engineering Academy (Lincoln)

BYU Engineering Together Coordinator (part-time, 17.5 hours/week)

Academic Program Specialist - Electrical Engineering

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