Top 6903 Entry Level Administrative Assistant Jobs

Administrative Assistant
Ultimate Staffing Services —Costa Mesa, CA
- $23 - $28 an hour
- Contract
- Mid-level
- Office
- Administrative experience
Quick Apply
Coding Administrative Assistant - Remote
US Anesthesia Partners, Inc. —Remote
- $16.49 - $26.39 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
12d
Office Administrator - Remote
RSM - Russian School of Mathematics —Remote
- Part-time
- Remote
- Math
- Computer skills
- 1 year
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
EXIT Realty South Central —Remote
- From $16.50 an hour
- Part-time
- Remote
- Background check
- Microsoft Outlook
- Administrative experience
Quick Apply
Operations Assistant
Reyes Coca-Cola Bottling —San Leandro, CA
- $22.52 - $28.15 an hour
- Full-time
- High school diploma or GED
- Entry level
- Under 1 year
- Health insurance
- Dental insurance
Quick Apply
Junior Functional Analyst (Administrative Project Assistant)
Blue Rose Consulting Group, Inc. —Maryland
- In-person
- Entry level
- Under 1 year
Quick Apply
Administrative Assistant
Children's Aid —New York, NY
- $19 - $20 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick Apply
Administrative Assistant
PCL Constructors Inc. —Denver, CO
- $49,000 - $63,000 a year
- Microsoft Outlook
- Office
- Administrative experience
- Paid parental leave
- Health savings account
Clerk
TMF Health Quality Institute —Remote
- Weekends as needed
- Remote
- High school diploma or GED
- Typing
- Entry level
- AD&D insurance
- Disability insurance
Entry Level Administrative Assistant
Smile America Partners —Farmington Hills, MI
- Full-time
- Dental office
- Office
- High school diploma or GED
- Dental insurance
- 401(k)
Administrative Assistant
Systems Planning and Analysis —Washington, DC
- $38.46 - $43.27 an hour
- Full-time
- Office
- Business
- Associate's degree
- Health savings account
- Disability insurance
Administrative Assistant
Peter B Dunn MD PC —New York, NY
- $30 - $40 an hour
- Temporary
- No experience needed
- Administrative experience
- Typing
- Dental insurance
Quick Apply
Client Services Assistant
BELAY —Remote
- $25 - $35 an hour
- Contract
- Remote
- Background check
- Mid-level
- Travel
10d
Administrative Assistant, A&R Admin
Universal Music Group —New York, NY
- $40,350 - $45,368 a year
- Full-time
- Customer service
- Research
- Office
- Paid parental leave
- Paid holidays
11d
Entry-Level Data Entry Clerk – Construction Company
M&J ENTERPRISES CONSTRUCTION INC —Henderson, NV
- $13 - $16 an hour
- Full-time
- Computer literacy
- High school diploma or GED
- Organizational skills
Quick Apply
Administrative Assistant
Services For The Underserved, Inc. —Bronx, NY
- $35,000 - $40,000 a year
- Full-time
- Remote
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid time off
Human Resources Assistant - DOW Skillbridge Program
EEC Solutions —Remote
- $48,000 - $55,000 a year
- Full-time
- Remote
- Microsoft Excel
- Microsoft Outlook
- High school diploma or GED
- On-the-job training
Administrative Assistant
Dialysis Clinic, Inc. —East Setauket, NY
- $20.00 - $26.90 an hour
- 8 hour shift
- Microsoft Word
- Microsoft Excel
- HIPAA
- Paid training
- Wellness program
Quick Apply
Entry Level Communications Assistant
Strive Global Events —Hartford, CT
- $18 - $26 an hour
- Full-time
- Office
- High school diploma or GED
- Organizational skills
Quick Apply
14d
Administrative Assistant
TIAA —Princeton, NJ
- $24.42 - $34.42 an hour
- Online Application
- Inventory management
- No experience needed
- Office

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Administrative Assistant

Ultimate Staffing Services -
Costa Mesa, CA

Quick Apply

Job Details

Contract
$23 - $28 an hour

Qualifications

High school diploma or GED
Productivity software

Full Job Description

Administrative Assistant

Ultimate Staffing is actively seeking an experienced Administrative Assistant to join a dynamic team in Irvine, California. This role involves a wide range of administrative duties and requires an individual with excellent organizational and communication skills. The position is full-time, working onsite from Monday to Friday.

Core Competencies:

Excellent interpersonal, customer service, analytical, critical thinking, and problem-solving skills.
Ability to multitask, adapt quickly to change, and deliver projects within deadlines.
Extremely organized, detail-oriented, accurate, and thorough.
Ability to work independently, as well as collaborate with cross-functional teams.
Outstanding oral and written communication skills.
Ability to give and take direction and to interface with decision-makers in a professional manner while maintaining confidential information.
Knowledge of the property management industry as it relates to facilities.

Position Responsibilities:

Answering and directing phone calls.
Receiving and distributing office mail.
Assisting in processing daily invoices, tenant bills, and preparation of check requests.
Reviewing and ensuring the accuracy of accounts payable.
Preparing tenant notifications for property activities and lease compliance.
Monitoring and maintaining properties in the work order system for service calls and ensuring timely completion.
Contributing to preparing all required legal notices, including 3-day notices and notice of abandonment.
Assisting the Property Manager with vendor bidding and service contracts, implementing approved operating and capital budgets, resolving property management issues, preparing and distributing monthly reports, and assisting with property management, accounting, marketing, and construction needs.
Preparing and processing new vendor setup forms.
Interfacing with tenants and vendors on repair and maintenance issues.
Assisting tenants with the online tenant portal for rent payments and work order requests.
Assisting with property inspections.
Assisting with tenant move-ins and move-outs.
Assisting with annual budget preparation.
Collecting, reviewing, and updating tenant and vendor insurance certificates.
Assisting in the planning of tenant appreciation events.

Role Qualifications:

Minimum of 1-3 years of relevant experience.
Strong computer skills, including advanced MS Office Suite.
High School Diploma (or equivalent) required.
Bachelor's Degree preferred, but not required.

Additional Information:

Salary Range: $23 - $28 per hour
Work Hours: Monday - Friday

If interested in this opportunity, please apply to learn more about this exciting position and become a valuable part of the team.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

Quick Apply

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