Top 357 Events Program Assistant Jobs

Events Administrative Assistant
Melville Management Corp —New York, NY
- $100,000 a year
- Full-time
- Mid-level
- Bachelor's degree
- Travel
Quick Apply
Events and Engagement Coordinator
Banner Life family of companies —Frederick, MD
- $70,600 - $88,300 a year
- Full-time
- Hybrid work
- Hospitality
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Assistant Event Coordinator
Impact Collective —New York, NY
- $33 - $38 an hour
- Full-time
- Computer literacy
- Office
- Typing
Quick Apply
Events Program Coordinator
DC Public Library —Washington, DC
- $92,656 - $118,558 a year
- Weekends as needed
- Microsoft Outlook
- Marketing
- Mid-level
- Life insurance
- Retirement plan
7d
Administrative Assistant/Meeting and Event Coordinator
Eleventh Circuit Court of Appeals —Atlanta, GA
- $52,199 - $84,879 a year
- Entry level
Program Coordinator - Events
Fred Hutchinson Cancer Center —Seattle, WA
- $31.26 - $44.51 an hour
- Weekends as needed
- Hybrid work
- Mid-level
- Bachelor's degree
- Continuous improvement
- Paid parental leave
- Paid holidays
Assistant Program Manager, Meetings and Events
US AMR-Jones Lang LaSalle Americas, Inc. —Seattle, WA
- $88,000 a year
- Weekends as needed
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid parental leave
- Paid holidays
Quick Apply
19h
KAP 2026-2027 - Program Operations Associate - Principled Business
Stand Together —Remote
- Full-time
- Mid-level
- Organizational skills
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IHQSE Program Coordinator, Education & Events
University of Colorado —Aurora, CO
- $54,961 - $73,648 a year
- Overtime
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Health insurance
8d
Assistant Director of Events (6291U), Haas Core Programs 86648
University of California Berkeley —Berkeley, CA
- $30.17 - $41.04 an hour
- Full-time
- Customer service
- Mid-level
- University
Assistant Director of Events and Operations (5155C), Haas Core Programs 87100
University of California Berkeley —Berkeley, CA
- $26.92 - $36.21 an hour
- Temporary
- Mid-level
- University
- Bachelor's degree
12d
Assistant Events Coordinator
Impactia Corp —Phoenix, AZ
- $20 - $28 an hour
- Full-time
- High school diploma or GED
- Associate's degree
- Communication skills
- Paid holidays
- Health insurance
Quick Apply
13d
Executive Administrative Assistant - Projects & Events
Sterling Commercial Real Estate Advisors —Missoula, MT
- $70,000 - $100,000 a year
- Full-time
- Microsoft Word
- CRM software
- Background check
- Health savings account
- Relocation assistance
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Programs Associate
Deaconess Abundant Life Communities —Concord, MA
- $25 an hour
- Full-time
- Continuous improvement
- Organizational skills
- Computer skills
- Health insurance
- Dental insurance
Quick Apply
Program Event Coordinator
One Mind —Rutherford, CA
- $75,000 - $85,000 a year
- Extended hours
- Hybrid work
- Google Workspace
- Up to 50% travel
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Events and Programs Specialist
Life Enriching Communities - Wesley Glen —Columbus, OH
- $15 - $20 an hour
- Part-time
- Background check
- Nursing home
- Pass drug screening
- Tuition reimbursement
- Paid time off
Quick Apply
Assistant Director of Events and Parent Engagement—2026-2027
Friends Academy —Locust Valley, NY
- $45,000 - $55,000 a year
- Overtime
- Background check
- School experience
- Google Workspace
- Health savings account
- Health insurance
Quick Apply
Program Coordinator II
Utah State University —Logan, UT
- Weekends as needed
- Word processing
- Windows
- Residential
13d
Program Coordinator
Trigyn —White Plains, NY
- Weekends as needed
- Up to 50% travel
- Writing skills
- Office
Marketing Project and Events Coordinator
Confidential —Philadelphia, PA
- $40,000 - $50,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply

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Events Administrative Assistant

Melville Management Corp -
New York, NY

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Job Details

Full-time
$100,000 a year

Qualifications

Customer communication
Confidential information handling
Spreadsheets
Project coordination
Excel data analysis

Full Job Description

Annual Event Planning & Dashboard Management

Maintain a forward-looking 12-month events dashboard capturing all projected events, based on recurring annual gatherings and upcoming one-off events.
Update dashboard as new events are identified; ensure team always has an accurate view of upcoming events.
Coordinate with the team to confirm dates, event purpose, size, themes, format, and any special considerations.
Manage and maintain events email accounts.
Ad hoc assistance with events as needed.

Guest List Development and Invitation Workflow

Develop draft invitation lists out of Salesforce using criteria provided; identify gaps or proposed additions and review with principals for approval.
Draft event invitations (email, Paperless Post, physical mail) for review.
Execute invitation sends via mail merge, Paperless Post campaigns, or print workflows.
Maintain meticulous records of invitees, sends, and version control.

RSVP Management & Guest Communications

Monitor and track RSVPs across platforms; manage all guest inquiries including logistics, accommodations, accessibility needs, and dietary restrictions.
Send confirmation emails, reminders, and event-day communications.
Capture new guest information uncovered during the RSVP process and enter/update records in Salesforce.

Vendor & Logistics Coordination

Confirm that household teams have clear run-of-show documents, timelines, and expectations.

Post-Event Follow-Up

Track event attendance in Salesforce, including guest notes, contributions, or gift information as relevant.
Draft post-event thank-you messages or follow-up communications for principal review and send once approved.
Conduct debrief conversations with principals to gather feedback and ensure learnings inform future events.

Systems, Documentation & Event Manual

Create and continuously maintain an “Event Manual” detailing preferences, standards, and templates – such as name tag style, preferred Paperless Post features, seating formats, vendor preferences, and workflows—so events remain consistent and easily repeatable.
Improve and refine systems in Salesforce, shared drives, dashboards, and templates to streamline future events.
Assist Property Managers with uploading and maintaining event documentation in AirTable

Knowledge, Skills, Abilities, and Requirements

Bachelor’s degree highly preferred.
3–5+ years of events, hospitality, or project management experience; private household or high-net-worth environment a plus.
Understanding of AI capabilities and a willingness to learn and implement new AI software highly preferred.
Experience with Salesforce or other CRM systems preferred.
Highly proficient in Excel and comfortable manipulating data (filtering, creating formulas, etc.).
Outstanding communication skills—written, verbal, and guest-facing.
Highly organized, detail-oriented, and comfortable managing multiple concurrent projects.
Ability to handle sensitive information with confidentiality and discretion.
Excels at managing multiple priorities and producing exceptional results under pressure and quick turnaround timelines.
Willingness to travel domestically for major events

Quick Apply

Refine Your Search

Events Program Assistant jobs

Events Administrative Assistant

Events and Engagement Coordinator

Assistant Event Coordinator

Events Program Coordinator

Administrative Assistant/Meeting and Event Coordinator

Program Coordinator - Events

Assistant Program Manager, Meetings and Events

KAP 2026-2027 - Program Operations Associate - Principled Business

IHQSE Program Coordinator, Education & Events

Assistant Director of Events (6291U), Haas Core Programs 86648

Assistant Director of Events and Operations (5155C), Haas Core Programs 87100

Assistant Events Coordinator

Executive Administrative Assistant - Projects & Events

Programs Associate

Program Event Coordinator

Events and Programs Specialist

Assistant Director of Events and Parent Engagement—2026-2027

Program Coordinator II

Program Coordinator

Marketing Project and Events Coordinator

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