Top 876 Executive Admin Assistant Jobs

Executive Admin Assistant
Athena Real Estate Group - REMAX Advantage Plus —Rochester, MN
- $45,000 - $69,999 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Real Estate License
- Flexible schedule
Quick Apply
6d
District & Teaching & Learning Office Manager
Steamboat Springs School District RE2 —Steamboat Springs, CO
- $29.98 - $34.45 an hour
- Full-time
- Bilingual
- Background check
- Computer literacy
- Health insurance
- Dental insurance
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5d
Executive Administrative Assistant - Projects & Events
Sterling Commercial Real Estate Advisors —Missoula, MT
- $70,000 - $100,000 a year
- Full-time
- Microsoft Word
- CRM software
- Background check
- Health savings account
- Relocation assistance
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Family Medicine Physician - Chief Medical Officer
NOW Healthcare Recruiting —Santa Fe, NM
- $325,000 a year
- Full-time
- Medicine
- Management
- Outpatient
- Paid holidays
- Health insurance
12d
Administrative Assistant III
Northern Light Eastern Maine Medical Center —Bangor, ME
- Full-time
- Background check
- 5 years
- Research
- Health savings account
- Health insurance
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Major Giving and Campaign Operations Manager (Pearl Harbor Aviation Museum)
Pearl Harbor Aviation Museum —Honolulu, HI
- $75,000 - $90,000 a year
- Full-time
- Research
- Mid-level
- Business development experience
- Health insurance
- Dental insurance
Quick Apply
Ministry Assistant
First Presbyterian Church of Nashville —Nashville, TN
- $23 - $26 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Disability insurance
- Health insurance
Executive Assistant
Flex-Staff —Manitowoc, WI
- $22 - $25 an hour
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Marketing
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11d
Administrative Assistant
HUD Property —Paterson, NJ
- $18 - $20 an hour
- Full-time
- Customer service
- Writing skills
- Mid-level
- Health savings account
- Health insurance
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Admin - Executive Assistant
Progression Inc —Falls Church, VA
- $40 - $55 an hour
- Microsoft Excel
- Microsoft Outlook
- Office
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Office Manager – Accounting & HR
KeyStaff —Jupiter, FL
- $100,000 a year
- Weekends as needed
- Mid-level
- Office
- 3 years
- Dental insurance
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Property Admin & Marketing Assistant-Yuba Sutter Marketplace
Ethan Conrad Properties Inc —Yuba City, CA
- $25 - $30 an hour
- Full-time
- Microsoft Outlook
- Bachelor of Science
- Office
Quick Apply
12d
Director of Marketing and Communications
University of San Diego —San Diego, CA
- $7,916.67 - $8,916.67 a month
- Weekends as needed
- Microsoft Word
- Background check
- Marketing
- Health insurance
- Dental insurance
6d
Assistant Director of Nursing
Executive Search Firm —Centerville, OH
- $76,881.37 - $100,588.31 a year
- Full-time
- Skilled nursing facility
- RN License
- Mid-level
- Dental insurance
- 401(k)
Quick Apply
5d
Up to $25/hour | Account Executive Assistant | Kihei, HI
Employers Options —Kīhei, HI
- $24 - $25 an hour
- Full-time
- Mid-level
- Office
- In-person
Quick Apply
5d
Exec Ast. 3 CX, Executive Assistant to the VCR
University of California, Santa Barbara —Santa Barbara, CA
- $71,410.60 - $114,851.69 a year
- Full-time
- Hybrid work
- Writing skills
- Office
- Analysis skills
RN Program Coordinator Cardiac Device
Portsmouth Regional Hospital —Portsmouth, NH
- PRN
- Mid-level
- 3 years
- Cardiology
- Employee stock purchase plan
- Disability insurance
Quick Apply
Assistant Director, ngVLA Project Director
National Radio Astronomy Observatory —Albuquerque, NM
- $225,000 - $275,000 a year
- Email
- Engineering
- 11+ years
- Microsoft Office
- Paid holidays
- Health insurance
7d
Executive Assistant / Project Coordinator (AI-Forward Operations)
Solomon Advising —Remote
- $45,000 - $55,000 a year
- Full-time
- Google Workspace
- Mid-level
- High school diploma or GED
- Health savings account
- Health insurance
Quick Apply
Executive Assistant
Pavago —Raleigh, NC
- Full-time
- Remote
- Google Workspace
- Microsoft Outlook
- English
Quick Apply

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Executive Admin Assistant

Athena Real Estate Group - REMAX Advantage Plus -
Rochester, MN

Quick Apply

Job Details

Full-time
$45,000 - $69,999 a year
6 days ago

Benefits

Flexible schedule

Qualifications

Customer communication
Teamwork
Executive administrative support
Real Estate License
Office management
Time management

Full Job Description

Position Overview

The Athena Real Estate Group is seeking a highly organized, proactive, and service-driven Executive Assistant/Transaction Coordinator to directly support the Team Leader and serve as a key resource for the entire team.
This role is ideal for someone who thrives in a fast-paced real estate environment, enjoys wearing multiple hats, and takes pride in ensuring every detail is handled with excellence.
The ideal candidate is solution-oriented, highly dependable, and comfortable balancing executive support, transaction management, day-to-day operational needs, and is personable.

An active Minnesota Real Estate License is strongly preferred.

Primary Responsibilities Executive Support

Provide direct administrative support to the Team Leader.
Manage calendars, appointments, meetings, and travel as needed.
Prioritize communications and assist with daily workflow management.
Anticipate needs and proactively solve problems before they arise.
Maintain confidentiality with sensitive business and client information.

Transaction Coordination

Ensure all paperwork is accurate, complete, and submitted on time.
Monitor contract deadlines.
Communicate with agents, clients, lenders, title companies, and inspectors throughout the transaction.
Maintain compliance with brokerage and state requirements.

Team Support

Serve as a resource for Athena team members regarding transaction questions and administrative support.
Assist with listing preparation and marketing coordination.
Coordinate client gifts, events, and special projects if applicable.
Install and retrieve lockboxes and yard signs.
Deliver listing materials when needed.
Run occasional errands related to listings or client services.
Assist with property launches, open houses, and team events as needed.

Qualifications Preferred

Active Minnesota Real Estate License.
Previous experience in real estate, transaction coordination, executive assistance, or office management.

Required Skills

Exceptional organizational and time management skills.
Strong written and verbal communication.
Ability to multitask while maintaining attention to detail.
High level of professionalism and discretion.
Self-starter with excellent problem-solving abilities.
Comfortable learning and utilizing multiple technology platforms.

Availability Expectations

This position requires flexibility to support business needs as they arise. While after-hours communication or urgent assistance may be needed, we strongly value work-life balance and maintain respectful boundaries around personal time.

What We're Looking For

We're searching for someone who:

Takes ownership without being asked.
Anticipates the next step before it's needed.
Remains calm under pressure.
Loves checklists, organization, and systems.
Enjoys serving others and creating exceptional client experiences.
Represents Athena Real Estate Group with professionalism, positivity, and integrity.

Work Environment

Primarily in-office - Rochester, MN.
Hybrid flexibility available based on business needs and performance.
Travel will be required for listings, appointments, and errands.

Why Athena Real Estate Group?

At Athena Real Estate Group, relationships come first. We believe in delivering exceptional service through organization, communication, and genuine care for our clients and one another. We're looking for someone who wants to become an integral part of a collaborative, high-performing team.

Pay: $45,000.00 - $69,999.00 per year

Benefits:

Flexible schedule

Experience:

Real Estate: 1 year (Preferred)

License/Certification:

Real Estate License (Preferred)

Ability to Commute:

Rochester, MN 55903 (Required)

Work Location: Hybrid remote in Rochester, MN 55903

Quick Apply

Refine Your Search

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