Top 11 Executive Adminstrative Assistant Jobs

EXECUTIVE ADMINSTRATIVE ASSISTANT
VPM Management, Inc —Irvine, CA
- $45 - $50 an hour
- Full-time
- Microsoft Outlook
- Ability to walk for extended periods
- Mid-level
Quick Apply
Adminstrative Assistant
101 Global Trading —Fremont, CA
- Email
- Writing skills
- Office
- Data entry
Executive Administrative Assistant (ETS)| Temporary
Emory University —Atlanta, GA
- Part-time
- Hybrid work
- Writing skills
- Research
- Mid-level
Adminstrative Assistant
ADP —Coraopolis, PA
- Full-time
- Microsoft Excel
- Mid-level
- Office
Administrative Assistant
Generation Justice —Albuquerque, NM
- $20 - $25 an hour
- Part-time
- Google Workspace
- Mid-level
- Office
- Flexible schedule
Quick Apply
Administrative Assistant Temp, Talent Management #3
National Urban League —New York, NY
- $35 - $45 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- 5 years
- Writing skills
12d
Executive Assistant to the Vice President for Enrollment Management
St. Mary's College of Maryland —St. Mary's City, MD
- $70,000 - $80,000 a year
- Word processing
- English
- Office
Site Administrative Coordinator, Nacogdoches Medical Center South Campus, Nacodoches Texas
US Acute Care Solutions —Nacogdoches, TX
- $21.59 - $39.94 an hour
- Full-time
- Microsoft Outlook
- Word processing
- Computer literacy
- Paid parental leave
- Health savings account
14d
ADMINSTRATIVE ASSISTANT - ASR Corporate Office, Hauppauge, New York
ASR INTERNATIONAL —Hauppauge, NY
- $55,000 - $65,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
- AD&D insurance
- Paid holidays
8d
Adminstrative Legal Clerk
Living Invigorating Valuable Experiences LLC —Hammond, IN
- Weekends as needed
- Word processing
- Mid-level
- Office
- Travel reimbursement
- Paid holidays
Quick Apply
26/27 Senior Administrative Assistant- Chief Operations Officer, 1.0 FTE
Durango School District 9-R —Durango, CO
- $25.20 - $26.84 an hour
- Full-time
- Computer literacy
- Office
- High school diploma or GED

Related jobs to explore

Based on your search for Executive Adminstrative Assistant

Purchasing Admin. Assistant (Full Time, 40hrs) Tropical Shell & Gifts
Historic Tours of America —Key West, FL
*Office Administration: *Oversee general office tasks, such as ordering supplies, maintaining office equipment, and handling incoming calls or visitors;…
$22 an hour
Quick Apply
14d
Executive Assistant
Great Plains of Cheyenne County inc —Saint Francis, KS
*Education:* Associate or bachelor’s degree in business administration or a healthcare related field is preferred. Assist in updating facility procedures.
From $37,440 a year
Quick Apply
6d

I want to receive the latest job alert for Executive Adminstrative Assistant

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

Executive Adminstrative Assistant jobs near

Administrative Assistant jobs in Irvine, CA

Administrative Assistant jobs in Hauppauge, NY

Administrative Assistant jobs in Coraopolis, PA

Executive Administrative Assistant jobs in Atlanta, GA

Administrative Assistant jobs in New York, NY

Administrative Assistant jobs in Albuquerque, NM

Administrative Assistant jobs in Richardson, TX

Vcu Administrative jobs in Richmond, VA

Administrative Assistant jobs in Georgia

Administrative Assistant jobs in Hammond, IN

Administrative Assistant jobs in Lehigh Valley, PA

Administrative jobs in Houston, TX

Administrative Assistant jobs in Sterling Heights, MI

Pharmacy Assistant jobs in Los Angeles, CA

Legal Clerk jobs in Merced County, CA

Mail Clerk jobs in New Jersey

Data Entry Clerk jobs in Dallas, TX

Legal Clerk jobs in Frisco, TX

Shipping Receiving Clerk jobs in Atlanta, GA

Legal Clerk jobs in Stanislaus County, CA

EXECUTIVE ADMINSTRATIVE ASSISTANT

VPM Management, Inc
Irvine, CA

Quick Apply

Job Details

Full-time
$45 - $50 an hour

Qualifications

Computer operation
Property management tools
Microsoft Outlook
Spreadsheets
Executive administrative support
Driver's License
Property management company experience
Managing projects
Editing

Full Job Description

This position reports to the Corporate Office located in Irvine, CA.

The Executive Administrative Assistant provides high level support to Corporate Office Executives, including the Executive Vice President, Vice President of Operations, and Director of Operations. This role is essential to ensuring smooth daily operations and supporting the Senior Leadership Team. The Executive Administrative Assistance provides daily support of operations, being highly organized, detail- oriented, and capable of managing complex administrative responsibilities in a fast-past environment with strict deadlines. A strong focus on paperwork, documentation, and coordination of projects, real estate transactions, investor relations.

ESSENTIAL JOB FUNCTIONS

Coordinate and manage all Onboarding projects including, property sale, new management accounts, property purchases, refinance existing properties, new software implementation.
Plan, execute and define projects’ scope and strategy, ensuring that projects are completed on time, within budget and meeting intended objectives.
Gather, analyze and present project data and insights to appropriate personnel to ensure success of project.
Align projects with company’s strategic objectives and enhance team productivity.
Proactivity keeps executives informed of project status, risks and next steps.
Provide concise, timely status updates and recommendations, deadlines and potential conflicts, following up as needed to ensure preparedness.
Actively drive meeting discussions and ensure team perspectives are recognized.
Assist Executive VP in all administrative duties to include draft correspondence to investors and others, maintain investor information, coordinate quarterly disbursements, review and comment on financial statements, manager scheduling and other assigned administrative duties requested.
Obtain utility allowance information monthly.
Provide support to other Executives in administrative duties.
Assist VP of Property Management.
Assist Manager/Director of Administration/Operations to include line of credit administration and credit card administration.
Anticipate executive needs, obstacles, and opportunities to act and plan accordingly.
Handle sensitive and confidential matters with discretion.
Receive and respond to calls/emails professionally.
Complete special projects and miscellaneous tasks as assigned.

REQUIRED EDUCATION AND EXPERIENCE

Advances skills in Excel, Outlook, PowerPoint, Word and Acrobat required.
Experience in creating and editing fill- in forms.
1-3 years in Project Management/Onboarding projects
Experience working with project management tools required.
3- 5 years administrative support to executive/senior leadership roles.

Must have 3-5 years of Property Management/Real Estate.
Associates or Bachelors degree preferred.

COMPENTENCIES

Strong communication and public relations skills with a professional and courteous manner.
Strong written and verbal communication skills
Exceptional organization, planning and time-management skills.
Strong attention to detail with the ability to identify and resolve discrepancies.
Represent the executive office professionally in communication, appearance, and conduct.
Ability to work independently, prioritize, maintain confidentiality, and exercise sound judgement
Proficiency with basic computer applications, including property management software and 10-key.
Dependable and persistent to complete necessary task assigned and meet deadlines.

OTHER JOB REQUIREMENTS

Demonstrate ability to learn and adapt to property management software systems.
Ability to lift, push, pull up to 15 lbs.
Ability to walk, stand constantly.
May perform other duties as directed.
Prolonged periods sitting at a desk and working on a computer.
Must possess reliable transportation, a valid driver’s license and state-required automobile insurance coverage.

Quick Apply

Refine Your Search

Executive Adminstrative Assistant jobs

EXECUTIVE ADMINSTRATIVE ASSISTANT

Adminstrative Assistant

Executive Administrative Assistant (ETS)| Temporary

Adminstrative Assistant

Administrative Assistant

Administrative Assistant Temp, Talent Management #3

Executive Assistant to the Vice President for Enrollment Management

Site Administrative Coordinator, Nacogdoches Medical Center South Campus, Nacodoches Texas

ADMINSTRATIVE ASSISTANT - ASR Corporate Office, Hauppauge, New York

Adminstrative Legal Clerk

26/27 Senior Administrative Assistant- Chief Operations Officer, 1.0 FTE

Related jobs to explore

I want to receive the latest job alert for Executive Adminstrative Assistant

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected