Top 906 Executive Receptionist Jobs

Administrative Assistant
Pittsburgh Institute of Aeronautics (PIA) —Vienna, OH
- $16 - $18 an hour
- Full-time
- Merchandising
- Mid-level
- 3 years
- AD&D insurance
- Disability insurance
Quick Apply
Administrative Assistant
Echoing Hills Village Inc —Warsaw, OH
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Inventory management
Quick Apply
12d
Sponsor Services Staff Representative
RT New Ventures LLC —Evanston, IL
- $36,000 - $46,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Flexible spending account
Quick Apply
12d
Executive Assistant
Riman Inc —Irvine, CA
- $57,000 - $67,000 a year
- Part-time
- Google Workspace
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
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Executive Administrative Assistant
SAFE Research —Goleta, CA
- $50,000 - $70,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
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7d
Team Executive Assistant/Receptionist at Nonprofit
Hawthorne Lane —Washington, DC
- $85,000 - $95,000 a year
- Full-time
- Microsoft Outlook
- Word processing
- Mid-level
- Health insurance
- Dental insurance
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8d
Administrative Assistant
Get-a-Handyman —Gun Barrel City, TX
- From $10 an hour
- Full-time
- Background check
- Office
- Driver's License
- Paid time off
- Employee discount
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Senior Executive Assistant
Franklin County, VA —Rocky Mount, VA
- $45,331 - $58,931 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Research
- Health savings account
- Health insurance
Sr Receptionist
Rapport —New York, NY
- $25 - $27 an hour
- Full-time
- Background check
- Communication skills
- Entry level
- Commuter assistance
- Paid parental leave
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Front Desk Receptionist
Confidential —Houston, TX
- $20 - $25 an hour
- Full-time
- Bilingual
- Background check
- Computer literacy
- Health savings account
- Health insurance
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16h
File Clerk/Receptionist-TEMP
New York Foundation for Senior Citizens Home Attendant Services, Inc. —New York, NY
- $21 an hour
- Temporary
- Bilingual
- Spanish
- Customer service
- Paid holidays
- Health insurance
Quick Apply
Administrative Coordinator / Executive Assistant
Minuteman Press Uptown —Minneapolis, MN
- $18.36 - $20.00 an hour
- Overtime
- Office
- In-person
- Communication skills
- Health insurance
- Flexible spending account
Quick Apply
12h
Executive Assistant - Japanese Bilingual
PASONA N A, INC. —Palo Alto, CA
- $30 - $40 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- English
- Free parking
Administrative Assistant
Citadel Security USA —Grand Junction, CO
- Up to $20 an hour
- Full-time
- Microsoft Outlook
- Inventory management
- Office
- Paid training
- Opportunities for advancement
Quick Apply
8d
Administrative Assistant
Abacus Service Corporation —Tulsa, OK
- $18.21 an hour
- Contract
- Bilingual
- Google Workspace
- Inventory management
Quick Apply
1d
Receptionist
Uline —Plainfield, CT
- $19 - $26 an hour
- Full-time
- Microsoft Excel
- Pass drug screening
- Office
- Paid holidays
- Health insurance
12d
Receptionist
Uline —Kenosha, WI
- $21 - $25 an hour
- Full-time
- Microsoft Excel
- Pass drug screening
- Mid-level
- Paid holidays
- Health insurance
Office Manager/Administrative Assistant
Aventure Staffing and Professional Services —Sioux City, IA
- $21 - $24 an hour
- Full-time
- Bilingual
- Google Workspace
- Mid-level
Quick Apply
Receptionist (Concierge)
Celebration Villa of Nittany Valley —State College, PA
- $14 an hour
- Part-time
- Background check
- Word processing
- High school diploma or GED
- Disability insurance
- Health insurance
Quick Apply
On Call/Part Time - Receptionist/Service Associate - VA
IST Management Services —Chantilly, VA
- $20 - $22 an hour
- Part-time
- Computer literacy
- Sanitation
- Office
- Opportunities for advancement

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Administrative Assistant

Pittsburgh Institute of Aeronautics (PIA) -
Vienna, OH

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Job Details

Full-time
$16 - $18 an hour

Benefits

AD&D insurance
Disability insurance
Health insurance
Dental insurance
Paid time off
Employee assistance program
Vision insurance
401(k) matching

Qualifications

Phone communication
Spreadsheets
Administrative experience
Driver's License
Productivity software
Associate's degree

Full Job Description

PITTSBURGH INSTITUTE OF AERONAUTICS, founded in 1929 is a nationwide leader in aviation maintenance and electronics training and is currently seeking an outgoing and motivated professional to provide administrative receptionist support to the department, along with performing administrative duties and projects as assigned. As an Administrative Assistant your primary responsibilities of the position include customer service support in the form of in-person inquiries, answering phones and email, and processing mail. This position is front-facing not only for prospective students and families, but for the institute as a whole. Strong communication and teamwork skills are necessary while interacting with prospective students/families, colleagues, or other campus constituents.

Minimum Skills/Education:

Associate degree
Three (3) years of related experience in administrative support or related area(s)
Ability to effectively manage multiple tasks
Driver's License and reliable transportation for offsite responsibilities (post office, event planning, etc.)
Proficiency in the use of Microsoft Office 365, spreadsheets, word processing, databases, and online resources
Excellent interpersonal, phone, and written communication skills
Highly organized
Previous experience using a Point of Sale (POS) system is a plus
Ability to complete tasks and paperwork in timely and organized manner
Considerable knowledge of general office practices and techniques
Capable of effectively manage multiple tasks
Full Time Work Schedule: Monday-Friday, 7:30AM – 4:00PM and occasional Saturdays to participate in the school's open house and other school events.

Position Duties

Administrative Assistant Responsibilities:

Act as the first point of contact for PIA
Greet and check-in scheduled/unscheduled visitors and direct to appropriate area or person
Answer and direct calls to appropriate people
Prepare outgoing mail and correspondence, including e-mail, faxes, and express overnight mail
Sort and distribute incoming mail
Prepare postage reports as needed
Answer telephone calls and respond to general inquiries accordingly
Coordinate and arrange meetings, reserve and prepares facilities upon request
Organize, file, and maintain, invoices, correspondence, and other records
Maintain supplies, and arrange for equipment maintenance
Monitor fax mailbox for distribution and send departmental faxes as requested
Assist students with general questions
Assist with various data entry projects
Kitchen organization
Utilize Salesforce to process and send student recruitment mailers and maintain current records
Must be able to sit or stand for long periods of time.
Filing miscellaneous documents as needed
Manage Campus Lost and Found
Data Entry/Typing Documents as assigned
Order and maintain office supplies
Assist with maintaining a safe and secure environment.

Bookstore Duties Including:

Opening Point of Sale (POS) system during hours of operation
Verify student orders and receive payments
Prepare daily report and periodic deposits/accounting reports (reconcile receipts, checks, cash drawer, etc.)
Process purchases through POS
Code all bills for bookstore and other miscellaneous bills
Book and Supply list changes (prices and items)
Vending machine refunds
Maintain/organize student project kits (drafting, wire, fasteners, etc.)
Reconcile and post Anthology and POS transactions
Maintain quarterly bookstore sign out transactions
Update and maintain student required book ISBN list
Track bookstore expenses
Maintain merchandise inventory
Fulfill Bookstore sales
Answer incoming phone calls daily
Assist students with completion of various student services related documents
Process tuition payments
Maintain book/tool/supply orders and complete tool orders for students
Purchase Items for Resale

Additional Position Responsibilities:

Complete items in a timely manner as necessary for campus and executive leadership, as requested.
Assist Campus Director as necessary to support student and graduate population.
Travel as needed to fulfill position requirements.
Other duties as assigned.

Administrative Assistant Benefits include but not limited to:

Insurance
- Medical
- Vision
- Dental
- Company Paid Life & AD&D
- Company Paid STD & LTD
- Voluntary Accident
- Voluntary Critical Illness
- Voluntary Hospital Indemnity
- Voluntary Life & AD&D
- Wishbone Pet
401K Retirement plan company match
Employee Assistance Program
Paid Time Off

PIA is an equal opportunity employer. Auxiliary aids and services are available upon request to individuals with disabilities.

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On Call/Part Time - Receptionist/Service Associate - VA

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