Top 709 Executive Secretary/administrative Assistant Jobs

Executive Assistant to the First Selectman
Town of Ashford —Ashford, CT
- $54,000 - $60,000 a year
- Full-time
- Background check
- Writing skills
- English
- Health insurance
- Dental insurance
Quick Apply
13d
Office Assistant
Bridgeford Trust Company —Pierre, SD
- $44,474.35 - $53,560.51 a year
- Weekends as needed
- Office
- Bachelor's degree
- US work authorization
- Health savings account
- Paid holidays
Quick Apply
6d
Assistant Closing Agent/Secretary
Mayo Land Title Co., Inc. —Lake Charles, LA
- $13.50 - $20.00 an hour
- Full-time
- Background check
- Office
- US work authorization
- Paid holidays
- Health insurance
Quick Apply
5d
Director of Operations
Genesee Community Charter School —Rochester, NY
- $68,000 - $85,000 a year
- Weekends as needed
- School experience
- Spanish
- English
- Disability insurance
- Health insurance
Quick Apply
4d
Admin Investigator (Hiring Event)
National Geospatial-Intelligence Agency —St. Louis, MO
- $109,137 - $167,663 a year
- Online Application
- Pass drug screening
- Research
- Mid-level
14h
Program Coordinator II
Utah State University —Logan, UT
- Weekends as needed
- Windows
- Residential
- University
Legal Executive Support Specialist (Legal Assistant / Corporate Paralegal)
Oxford Health Group —Los Angeles, CA
- $76,000 - $95,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Health insurance
Quick Apply
7d
Administrative Secretary (Executive Secretary I)
State of Illinois —Chicago, IL
- $4,747 - $6,446 a month
- Full-time
- Bilingual
- Background check
- Office
- Paid parental leave
- Paid holidays
10d
Legal Secretary /Administrative Assistant
Goodwin Procter LLP —New York, NY
- $85,000 - $105,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
14d
Executive Assistant - Remote (Salt Lake City, UT or Boise, ID)
Molina Healthcare —Boise, ID
- $24.00 - $46.81 an hour
- Full-time
- Remote
- Microsoft Excel
- Research
- Mid-level
- Health insurance
12d
Administrative Assistant - (SCA, hourly)
PBG —Washington, DC
- $39.97 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- AD&D insurance
- Paid holidays
Dartmouth Public Schools - Full Year Secretary to the Executive Directors of Teaching and Learning
Dartmouth Public Schools —Dartmouth, MA
- $25 - $29 an hour
- Full-time
- Mid-level
- Public school
Executive Secretary
NYC Health + Hospitals —New York, NY
- $60,000 - $100,000 a year
- Online Application
- Surgery
- Word processing
- Office
- Commuter assistance
- Paid holidays
Executive Secretary (Part-time, 15-20 hours per week)
North Dakota Board of Counselor Examiners —North Dakota
- $22 - $26 an hour
- Part-time
- Remote
- Background check
- Mid-level
- High school diploma or GED
- Flexible schedule
Quick Apply
Senior Executive Secretary
NYC Health + Hospitals —New York, NY
- $95,000 a year
- Online Application
- Management
- Hospital
- Mid-level
- Commuter assistance
- Paid holidays
Executive Assistant II - QHS Innovation & Strategy (Full-Time, Day Shift, 40 Hours)
The Queens Health Systems —Honolulu, HI
- $28.96 - $35.19 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Management
Executive Administrative Assistant/Board Secretary
Michigan Works! Southeast —Ann Arbor, MI
- $22.90 - $30.53 an hour
- Online Application
- Mid-level
- Office
- 3 years
- Paid holidays
- Disability insurance
Quick Apply
Associate Executive Assistant - Onsite at Monroe Carell Jr. Children’s Hospital, Nashville TN
Vanderbilt University Medical Center —Nashville, TN
- Full-time
- Word processing
- Computer literacy
- Mid-level
- Health insurance
Office Assistant - Office of Admission 2026-2027 (Work Study & Trust Funded Position) - Massachusetts College of Liberal Arts
Massachusetts College of Liberal Arts —North Adams, MA
- Part-time
- Microsoft Word
- Microsoft Excel
- Office
Assistant or Associate Professor without Tenure, Department of Pediatrics, Division of Immunology, Center for Immunity and Immunotherapies
University of Washington —Seattle, WA
- $14,417 - $255,000 a year
- Full-time
- Medicine
- University
- Doctor of Philosophy
- Paid time off

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Executive Assistant to the First Selectman

Town of Ashford -
Ashford, CT

Quick Apply

Job Details

Full-time
$54,000 - $60,000 a year
13 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Life insurance
Retirement plan

Qualifications

Operations coordination
Writing skills
Executive administrative support
Employee relationship building
Collaborating with government agencies
Research
Grant submission
Project task coordination
Organizational skills
Office management
Associate's degree
Government documents
Project management experience in government

Full Job Description

Job Overview
We are seeking a highly organized and proactive Executive Assistant to support the First Selectman in managing their busy schedule and ensuring smooth daily government operations. This vital role requires a dynamic professional who excels in office management, project coordination, and executive administrative support. The ideal candidate will be an energetic self-starter with exceptional communication skills, technical proficiency, and the ability to handle multiple priorities with precision. This position offers an exciting opportunity to contribute to local government initiatives while working in a fast-paced, collaborative environment.

Duties

Serves as confidential secretary to the First Selectman by managing calendars and schedules, screening callers, and arranging appointments and meetings
Acts as liaison with Town departments, staff, outside agencies, and the general public
Interacts effectively, professionally, and constructively with staff, agencies, and the public
Maintains and updates the office management information system, including physical and electronic files
Conducts research, responds to information requests, and resolves complaints as needed; refers issues to the First Selectman or appropriate staff for resolution when necessary
Schedules, compiles, files, and distributes agendas and materials for Board of Selectmen meetings
Records and files Board of Selectmen meeting minutes
Prepares reports, correspondence, and other written materials as directed; independently researches and compiles data, drafts original content, and maintains confidentiality
Prepares Board of Selectmen annual report
Acts as the department’s purchasing agent
Assists with the preparation and distribution of RFIs, RFPs, and RFQs and collects bid responses
Prepares and submits legal notices to publications
Schedules the use of Town meeting rooms and facilities for Town agencies, community groups, and the public
Maintains custody of and distributes keys to Town facilities
Monitors board, commission, and committee membership terms and prepares appointment letters as needed
Supports municipal grant research and preparation
Provides support for ceremonial activities
Assists with responses to Freedom of Information Act requests as needed
Provides administrative support for pistol permit processing
Provides notary public services

Qualifications

Associate’s degree in Secretarial Sciences (preferred)
Three (3) or more years of progressively responsible experience in a municipal government office setting
Ability to understand the organization, responsibilities, and functions of Town government
Ability to exercise sound judgment and discretion in applying and interpreting operational rules, regulations, policies, and procedures
Extensive knowledge of business English, grammar, punctuation, spelling, public relations, telephone etiquette, and business and political protocol
Knowledge of professional practices, procedures, systems, and equipment used in a modern office, including personal computers, audio-visual equipment, fax and copy machines, and Microsoft Office applications
Ability to recall and communicate information accurately and promptly; understand and carry out complex oral and written instructions; prioritize work; and meet deadlines
Ability to solve problems with minimal supervision
Ability to communicate clearly and concisely, orally and in writing
Ability to establish and maintain effective working relationships with the public, elected officials, Town staff, and other organizations in a courteous, professional, and constructive manner

Join us if you’re ready to make a meaningful impact by supporting local governance through energetic dedication and meticulous organization!

Pay: $54,000.00 - $60,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Application Question(s):

Do you have a Secretarial Sciences degree? (Preferred)
Will you be able to reliably commute to Ashford, CT 06278 for this job? (Required)
Do you have 3 or more years of experience in a municipal (local Town or City government) office setting? (Required)

Work Location: In person

Quick Apply

Refine Your Search

Executive Secretary/administrative Assistant jobs

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Legal Secretary /Administrative Assistant

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Office Assistant - Office of Admission 2026-2027 (Work Study & Trust Funded Position) - Massachusetts College of Liberal Arts

Assistant or Associate Professor without Tenure, Department of Pediatrics, Division of Immunology, Center for Immunity and Immunotherapies

I want to receive the latest job alert for Executive Secretary/administrative Assistant

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