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Payroll Specialist & Administrator

Cherry Bekaert -
McLean, VA

Quick Apply

Job Details

$95,000 - $105,000 a year
14 days ago

Qualifications

Record keeping
Google Sheets
Payroll tax processing
HR communication
Finance
Startup experience
Tooling
Payroll tax returns
Expense management
Data cleaning
ADP
Mid-level
State tax
3 years
Compensation administration
Data integrity and documentation
Invoice payment processing
Continuous improvement
HR compliance
Financial workflow efficiency improvements
HR systems
Managing sales commissions
Payroll reconciliation
Payroll record maintenance
Excel data analysis

Full Job Description

Payroll Specialist

Exciting, well-funded VC-backed software firm in the McLean/Vienna area is adding a Payroll Specialist/Admin. to its growing Accounting/Finance/HR team. This is a newly created role due to careful planning and subsequently strong growth.

***This position is in-office, with reasonableness and flexibility…. Come experience our amazing culture!!!***

***Note: compensation is a starting base salary of $95,000 – $105,000 + equity grant + outstandingly competitive benefits***

A brief rundown about the opportunity….
This individual will own core payroll, support compensation, and Accounts Payable processes. This hire will create real leverage for the VP Finance/Controller by taking on meaningful projects, not just transactions. He/she will help build scalable people and finance infrastructure as the company grows in headcount, customers, and geographies. Will have the chance to work around a technically exceptional product and team in a company that values autonomy and clear results.

The Payroll Specialist will run recurring cycles (payroll, commissions, AP/credit cards) while creating leverage for the VP Finance/Controller by taking on ad-hoc projects that support headcount growth, international expansion, and future system upgrades. This person is a core member of a lean Finance team, responsible for accurate, timely payroll and sales compensation while keeping day-to-day operations tight and well-controlled.

Here's a little bit about the role….
This is a hands-on, operator/builder role for someone who likes clean execution, simple processes, and jumping in where the business needs help most:

Run end-to-end of all payrolls each cycle, ensuring accurate, timely pay, deductions, withholdings, tax fillings and clean payroll-related JEs, reconciliations, and accruals.
Maintain compliance with federal, state, and local payroll regulations as headcount and locations grow, and help lay the groundwork for future international payroll (e.g., via EORs or local providers).
Own calculations for sales commissions and variable compensation, translating plans into clear, auditable logic and preparing simple statements for eligible employees.
Administer corporate credit card and expense program and support AP bill processing (coding, operations, payment scheduling, vendor and tax documentation).
Act as a responsive point of contact for employee payroll and comp questions while upholding strong documentation and controls.
Spot and implement process improvements across payroll, comp, and AP to reduce manual work, errors, and cycle time.
Partner closely with People, Sales, RevOps, and Finance leadership to ensure HRIS, payroll, and GL data stay aligned and useful for decision-making.
Take on ad-hoc and growth projects that create leverage for the Controller, from tool evaluations and data clean-up to supporting new entities, countries, or compensation programs.

The type of experience we would like!

3–5+ years of hands-on experience in payroll, compensation operations, and/or AP, ideally in a high-growth or startup environment.
Track record owning multi-state U.S. payroll and contributing to sales commission or other variable compensation calculations.
High integrity and discretion with confidential payroll, compensation, and employee data, with strong attention to detail and follow-through.
Clear, empathetic communicator who can explain payroll and comp topics to non-finance stakeholders and build trust with employees.
Process- and systems-minded operator who enjoys simplifying, documenting, and improving how work gets done.
Strong command of payroll fundamentals and comfort working in modern payroll/HRIS, AP, and expense tools (e.g., Gusto, Rippling, Justworks, ADP, Ramp, Brex, Bill.com, or similar).
Proficiency with spreadsheets (Excel or Google Sheets) for building and auditing models, reconciliations, and simple analyses.
Comfortable in a fast-changing, lean environment and motivated to pick up ad hoc projects that support firm’s growth and create leverage for the VP Finance/Controller.
Bring a great attitude, team spirit and the ability to grow your career!

IND4

Quick Apply

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