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Academic Program Coordinator - Heart - Cardiology Diagnostic

Cedars-Sinai -
California

Apply Now

Job Details

$31.98 - $49.57 an hour

Qualifications

High school diploma or GED

Full Job Description

Job ID 17981 Location California, United States Job Category Academic / Research Date posted 06/15/2026

Job Description

Come join our team!

The Academic Program Coordinator is responsible for the complete coordination and administrative activities for medical students, residency, and/or fellowship programs in assigned department. They will help to establish the administrative and office management systems for the department and underlying office and functional units. Coordinate all department program activities and independently provides complete administrative support which may include, but not be limited to, recruitment, onboarding, orientation, curriculum, rotation schedule, clinical supervision, personnel management and development, evaluation process, conferences, call schedules and maintains personnel and evaluation records.

What are the Primary Duties and Responsibilities?

Administers all aspects of the recruitment process. This process may include, but not be limited to, the National Residency Matching Program, coordinating open house events and interviews, coordinating the publication of the department recruitment brochures and the open house interview process.
Coordinate and implement activities related to obtaining privileging and committee approvals, orientations, verify prerequisite training, generate documentation for rotations to other hospitals. Support and interact with medical schools in processing primary source verifications.
Coordinates orientation and onboarding and ensures all equipment, access, and reimbursements are completed.
Coordinate and organize ACGME and/or accredited programs, including regularly scheduled conferences, site visits, reporting, maintaining rotation, curriculum and schedules. Acts as liaison to and support for course directors. Coordinate speakers and support for specialty weekly CME conferences, journal club and grand rounds. Generate honorariums and attendance reimbursement.
Respond to and provide information requests from ACGME and other certifying agencies and institutions in a timely manner, including verification of training.
Assist Program Director in Accreditation Review; assist and coordinate the process of performance evaluations and grades. Establish and follow procedures and guidelines within the Program to maintain full accreditation.
Assist with data collection and preparation of all program accreditation documents and internal review reports. Prepares reports for Board and Residency Review Cmte, and various accreditation agencies. Coordinate all aspects of ACGME site visit for reaccreditation.
Communicates information including announcements, information bulletins, policies and procedures through department and with monitoring and follow up responsibility to ensure adherence to policy and reporting requirements.
Schedule meetings, conferences, visiting lectures, and associated activities, including travel arrangements. Arrange meetings hosted by the Program Director, coordinating meeting rooms, contacting attendees, facilitating their attendance, ensuring that required informational materials and equipment are provided.
Maintain files ensuring that appropriate licensing, certification and, if required, visa status documentation is in order and meets with regulations. Research, gather, compile and organize information from the files, from ancillary departments/ offices, from outside agencies, etc., and prepare periodic reports, presentations, and verification material.
Generate and maintain call schedules, yearly schedules, conference schedules, and rotator schedules. Coordinate residency conferences. Distribute information as needed.
Monitor expenses and budgets for program, ensuring balances for purchases, payroll and travel purposes and preparing reports for the Finance Department. Assists with grant management and maintains any applicable stipends. Oversee financial aspects and prepares income-to-expenses spreadsheet.
Serve as advisor regarding issues such as licensing, schedules, paramedical staff issues, loans, meetings, and travel.
Facilitate the house staff evaluation process which includes distribution, collection, logging in, and filing of evaluations.
Develop and implement processing of externships, including remedial and elective rotations.
Coordinate and act as liaison with rotation sites for house staff rotations. Assure that affiliation agreements and memorandums of understanding are current.
Coordinates the annual scheduling and administration of medical specialty exam, including proctoring special cases, as well as other required annual exams. Maintain Course Description Forms and materials for didactic courses.

Qualifications

Education, Experience & Skills Requirements:

High School Diploma/GED required.
Bachelor's Degree in Healthcare or Business related field preferred.
Three (3) years of administrative experience supporting medical student, residency, and/or fellowship program(s) required.

Training Administrators of Graduate Education (TAGME) preferred

Req ID 17981

Working Title Academic Program Coordinator - Heart - Cardiology Diagnostic

Department Heart - Cardiology Diagnostic

Business Entity Cedars-Sinai Medical Center

Job Category Academic / Research

Job Specialty Academic/Research Services

Additional Locations Beverly Hills,CA,United States

Overtime Status NONEXEMPT

Primary Shift Day

Shift Duration 8 hour

Base Pay $31.98 - $49.57

Diversity and Inclusion at Cedars-Sinai

We are caretakers and innovators committed to the pursuit of equitable healthcare. But health equity is not possible without representation. Our commitment to diversity goes beyond demographics or checking boxes. Our people must reflect the diverse identities, experiences and geographies of the communities and patients we serve – because that’s what our patients, colleagues and communities deserve Quality Care and Research—For All, By All.

Cedars-Sinai is an Equal Employment Opportunity employer.

Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at [email protected] and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.

At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu). For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through April each year) as a condition of employment, and annually thereafter as a condition of continued employment, subject to medical exemption or religious accommodation. For the same reason, you may also be required to receive other vaccines as a condition of employment. Cedars-Sinai reserves the right to make modifications to its required list of vaccines as required by law and/or policy.

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Externship Administrator/Coordinator jobs

Academic Program Coordinator - Heart - Cardiology Diagnostic

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Job Description

Qualifications

Diversity and Inclusion at Cedars-Sinai

Cedars-Sinai is an Equal Employment Opportunity employer.

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