Under the direction of the Associate Director, Facilities Logistics, the Manager, Facilities Logistics supports the University’s daily warehouse operations to ensure the efficient receipt, storage, and distribution of goods. This role is responsible for managing warehouse staff, overseeing inventory control, and equipment management processes, all while maintaining a safe, organized, and efficient work environment.
Duties
- Staff Supervision and Leadership:
- Manage, train, and evaluate two full-time warehouse staff.
- Assign tasks and monitor performance.
- Foster a safe, collaborative, and productive work culture.
- Serve as warehouse staff support (Procurement and Clerk) and fill in for staff during absences.
- Warehouse Operations:
- Identify and implement improvements in warehouse workflows and logistics operations.
- Oversee the fuel ordering and receiving for the on-campus fueling station.
- Oversee, implement, and conduct audits of warehouse shelving and records for quality control and optimization.
- Maintain accurate warehouse records and conduct daily, weekly, monthly, quarterly, and yearly audits and inspections.
- Equipment Tracking & Documentation:
- Ensure proper documentation and tracking of maintenance-worthy assets and equipment.
- Maintain accurate records for physical tags, asset transfers, and audit requirements.
- Ensure the Computerized Maintenance Management Systems (CMMS) contain asset details such as model numbers, serial numbers, warranty information, lifecycle data, and location codes.
- Maintain accurate records of attic stock and other assets at the close of a construction project.
- Coordinate with Facilities to ensure assets have preventive maintenance schedules when applicable.
- Inventory Control:
- Oversee the receiving, storage, and distribution of inventory, Shopping List (SL), and One-time purchases (OTP).
- Establish and enforce inventory procedures and improve processes as needed.
- Conduct annual physical inventory.
- Identify unused inventory, coordinate recharge, and maintain usable storage capacity.
- Records and Data Management:
- Ensure compliance with University records management policy and effectuate processes including scanning, file retention compliance, and document disposal.
- Conduct periodic audits to reconcile physical assets with database records and maintain data accuracy for compliance, budgeting, and long-term planning.
- Collaboration and Communication:
- Work with the Associate Director, Facilities Logistics, on on-campus storage facilities, emergency supplies, and stakeholder communication.
- Test products in collaboration with the Department of Facilities Services for innovative or efficient new products.
- Safety and Compliance:
- Ensure compliance with University, state, and federal safety regulations (i.e., SDS sheet compliance and record keeping, Warehouse file retention).
- Conduct safety training and maintain proper documentation.
- Maintain Warehouse, Vehicles, and Equipment:
- Establish and enforce proper storage methods, space utilization, and workflow procedures to optimize operations.
- Perform weekly checks on all Warehouse vehicles and equipment.
- Maintain a clean, safe, and efficient warehouse environment.
- Other Related Duties:
- Perform additional responsibilities as assigned by the Associate Director of Facilities Logistics or the Senior Director, Facilities and Campus Operations.
- Uphold University mission through work performed.
The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Skills and Qualifications
Required:
- Bachelor’s degree in Supply Chain Management, Facilities Management, Business Administration, Engineering, or a related field or commensurate experience.
- Three years of progressively responsible experience in facilities logistics, warehousing, supply chain management, or operations management, including a minimum of one year in a supervisory or management role
- Demonstrated expertise in warehouse operations, inventory control systems, procurement coordination, and logistics planning within complex organizational environments.
- Advanced proficiency with enterprise software platforms, including Google Workspace, Microsoft Office Suite including Excel, Computerized Maintenance Management Systems (CMMS), and enterprise inventory or asset management systems.
- Proven ability to analyze operational data, optimize logistics workflows, and implement process improvements that increase efficiency and service reliability.
- Demonstrated leadership experience in managing diverse teams, fostering accountability, and cultivating a collaborative, mission-driven work environment aligned with Pepperdine University’s values.
- Excellent written, verbal, and interpersonal communication skills, with the ability to effectively engage with senior leadership, campus stakeholders, vendors, and operational staff.
- Ability to work independently while coordinating complex logistics operations across multiple departments and campus locations.
- Demonstrated commitment to customer service excellence, operational integrity, and continuous improvement.
Preferred:
- Professional certifications such as Certified Supply Chain Professional (CSCP) or Certified in Planning and Inventory Management (CPIM), Certified Professional in Supply Management (CPSM) from the Institute for Supply Management, or facilities-related credentials such as Certified Facility Manager (CFM) or Facility Management Professional (FMP), or Certified Educational Facilities Professional (CEFP).
- Experience managing logistics or warehouse operations within higher education, institutional, or campus environments.
- Proficiency with WebTMA.
- Demonstrated experience leading process improvement initiatives, including Lean, Six Sigma, or other operational efficiency methodologies.
- Knowledge of sustainability practices in facilities logistics, including material reuse, recycling programs, and environmentally responsible procurement.
- Experience managing vendor relationships, service contracts, and procurement coordination in collaboration with purchasing departments.
- Familiarity with capital projects logistics coordination, including material staging, contractor support, and construction-related supply management
This is a Regular, Exempt, 40 hour per week position.
Expected Pay Range: $75,000 - $82,000 per year
The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.
Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law. Pepperdine is committed to providing a work environment free from all forms of unlawful discrimination and harassment. Engaging in unlawful discrimination or harassment will result in appropriate disciplinary action, up to and including dismissal from the University.
Pepperdine is religiously affiliated with the Churches of Christ. It is the purpose of Pepperdine to pursue the very highest employment and academic standards within a context that celebrates and extends the spiritual and ethical ideals of the Christian faith. While students, faculty, and staff represent many religious backgrounds, Pepperdine is permitted under applicable law and reserves the right to seek, hire, and promote persons who support the goals and mission of the institution, including the right to prefer co-religionists who support Pepperdine's Christian mission.
Qualified individuals should be able to show respect for workplace differences, and have the ability to work effectively with individuals from different backgrounds.
Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Individuals will be required to disclose any criminal convictions on a designated form after receiving a conditional offer of employment; failure to disclose accurate information may result in withdrawal of the offer or termination of employment. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.
