Top 240 Filing File Maintenance Jobs in Virginia

Administrative Manager
Stafford County, VA —Stafford County, VA
- $33.13 - $45.56 an hour
- Full-time
- Mid-level
- Office
- 3 years
9d
Administrative Assistant III (Finance)
Spotsylvania County —Spotsylvania, VA
- $52,330.46 - $74,309.27 a year
- Full-time
- Word processing
- Research
- Mid-level
Executive Governance Manager
The PATH Foundation —Warrenton, VA
- $85,000 - $90,000 a year
- Full-time
- Customer service
- Office
- Senior level
Administrative Coordinator Planning Division
James City County —Williamsburg, VA
- $42,758 - $75,955 a year
- Full-time
- Writing skills
- Research
- Mid-level
Administrative Assistant I (School-Based) (Part-Time)
Loudoun County Public Schools —Sterling, VA
- $22.47 - $23.87 an hour
- 8 hour shift
- Word processing
- English
- Office
Customer Account Representative
City of Danville —Danville, VA
- $36,353.50 - $43,624.20 a year
- Full-time
- Office
- Residential
- Cash handling
Practice Assistant - Litigation
Holland & Knight LLP —Tysons, VA
- $40.40 - $60.60 an hour
- Full-time
- Background check
- Administrative experience
- Bachelor's degree
- Profit sharing
- Paid parental leave
Administrative Assistant I (School-Based)
Loudoun County Public Schools —Sterling, VA
- $22.47 - $23.87 an hour
- Full-time
- Word processing
- English
- High school diploma or GED
Executive Administrator to the CEO
Dynalectric Company —Dulles, VA
- $85,000 - $100,000 a year
- Full-time
- Microsoft Word
- Writing skills
- Office
Administrative Assistant
AJ's Heating & Air Conditioning, LLC —Lorton, VA
- $18 - $23 an hour
- Full-time
- Spanish
- Google Workspace
- English
- Health insurance
- Dental insurance
Quick Apply
Tax Analyst / Specialist within an Established Payroll Company
HWS Inc —Sterling, VA
- $45,000 - $50,000 a year
- 8 hour shift
- Hybrid work
- Background check
- Spanish
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Engineer (union, 10pm-6am Sunday-Thursday)
JBG SMITH —Arlington, VA
- $52.46 an hour
- Overtime
- Background check
- English
- Mid-level
- Opportunities for advancement
Medical Records Coordinator
Fairfax Rehabilitation and Nursing Center —Fairfax, VA
- $20 - $23 an hour
- Full-time
- Microsoft Word
- Medical office experience
- Mid-level
Quick Apply
Clerical Assistant
Roanoke Redevelopment and Housing Authority —Roanoke, VA
- $26,500 - $31,804 a year
- Full-time
- Clean driving record
- Office
- Administrative experience
- Health savings account
- Health insurance
Quick Apply
10d
Web Content Administrator
Pathoras Old Boggart —McLean, VA
- Full-time
- Ability to walk for extended periods
- Research
- Office
IP Assistant
Muncy, Geissler, Olds & Lowe, PC —Alexandria, VA
- Part-time
- Remote
- Microsoft Outlook
- Computer literacy
- Writing skills
- Flexible schedule
12d
Administrative General Clerk II
Vision Centric Inc. —Arlington, VA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Paid holidays
Contract Support Assistant (TS/SCI + polygraph)
Arcadia Strategy Group LLC —Chantilly, VA
- Full-time
- Microsoft PowerPoint
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Health insurance
Administrative Assistant III (Finance)
Spotsylvania County, VA —Spotsylvania, VA
- $52,330.46 - $74,309.27 a year
- Full-time
- CPR Certification
- 5 years
- Word processing
Business Manager
Virginia No-Till Alliance —Virginia
- $30 - $43 an hour
- Part-time
- Background check
- Clean driving record
- 5 years
- Flexible schedule
Quick Apply
9d

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Administrative Manager

Stafford County, VA -
Stafford County, VA

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Job Details

Full-time
$33.13 - $45.56 an hour
9 days ago

Qualifications

Employee relationship building
High school diploma or GED
Video conferences (communication methods)

Full Job Description

Job Description

The Stafford County Sheriff’s Office seeks to hire a highly qualified Administrative Manager. Preferred candidates will have prior experience in law enforcement, Records Management System (RMS) and National Incident Based Reporting System (NIBRs).

Prior related experience and internal equity factors are considered when determining the final hourly rate offered.

Hiring Range $33.13 - $45.56 per hour

Required: Please click here (Download PDF reader) to view a list of automatic disqualifiers for this position

GENERAL DEFINITION OF WORK:

Engages in a range of intricate paraprofessional and administrative responsibilities, providing support across various office operations. This role entails collaborating with team members to ensure the smooth execution of office tasks, including scheduling meetings, managing correspondence, and organizing documents. Additionally, the position involves overseeing and guiding subordinate office staff to enhance productivity and maintain high standards of work. All activities are carried out under general supervision, allowing for independent decision-making while adhering to established policies and procedures.

Examples of Duties

The Administrative Services Division of the Stafford County Sheriff’s Office is responsible for coordinating, overseeing, and participating in various activities. This division trains, mentors, and supervises clerical staff and manages the preparation and maintenance of official files and records, as well as IBR (Incident-Based Reporting) validation and FOIA (Freedom of Information Act) processing related to law enforcement. Additionally, the division handles NIBRS (National Incident-Based Reporting System) reporting, ensuring compliance with NIBRS codes and guidelines to improve data accuracy and facilitate law enforcement operations.

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

Acts as the database manager for the Records Management System (RMS).
Trains, develops, assists, and reviews the progress of subordinate personnel; provides and documents feedback and evaluations in both verbal and written forms.
Prepares investigative reports, ensuring statistical data is formatted and validated; submits monthly reports to the Virginia State Police.
Acts as a liaison between the Sheriff’s Office and the records management vendor to ensure successful system updates.
Manages and assigns administrative and clerical tasks to the Records Specialists and administrative staff.
Trains new users on report writing and inquiry.
Performs quality control through review of criminal reports to ensure Incident-Based Reporting (IBR) criteria are met.
Composes correspondence and prepares reports independently or from oral instructions.
Develops, establishes, and maintains office filing, indexing, and record systems, and oversees their maintenance, based on Library of Virginia Retention Schedules.
Performs a variety of complex clerical and office assistance duties with the ability to support all department functional areas – IBR, FOIA, Records.
Assists the public with the completion of various records, applications, etc.; verifies completeness and accuracy of information; coordinates processes with other agencies and departments.
Prepare statistical and financial reports.
Attends meetings, takes and transcribes meeting minutes; oversees the preparation of packages for dissemination before meetings.
Receives incoming calls, determines the nature of the business, and directs calls to the appropriate party for resolution; also responds to requests for information.
Handles administrative tasks, organizes events, schedules appointments, and manages meeting calendars.
Assist the public and employees with questions or complaints about the department.
Operates a variety of office and computer equipment.
Performs related tasks as required.

Knowledge, Skills and Abilities

In-depth understanding of the department's organization, functions, and general administrative policies and practices.

Proficient in Microsoft Office 365, with a strong focus on applications such as SharePoint and Teams to facilitate collaboration and project management.
Skilled in database management, ensuring accurate data organization and integrity.
Adept at leveraging SharePoint for document sharing, team collaboration, and workflow automation, while using Teams to enhance communication and coordinate tasks among team members.
Ability to quickly learn and adapt to new software that enhances daily operations, improving efficiency and productivity in the workplace.
Demonstrates a comprehensive understanding of the National Incident-Based Reporting System (NIBRS) along with the associated guidelines and protocols for managing records retention. This includes awareness of specific data collection standards, reporting procedures, and the importance of maintaining accurate, secure records over time to comply with legal and regulatory requirements.
Basic understanding of the Freedom of Information Act, especially as it pertains to law enforcement.
Ability to plan, organize, coordinate, and oversee the work of subordinates.
Capable of providing effective leadership.
Proficient in reading and accurately interpreting complex reports, classifications, and specialized terminology required for NIBRS data entry and review.
Proficient in maintaining records and preparing accurate reports and correspondence from various technical or data sources.
Able to perform tasks and organize work independently.
Skilled at building and maintaining effective relationships with subordinates, coworkers, the Sheriff’s Office, County officials, and the public.
Skilled at maintaining appropriate staffing levels to ensure effective customer service coverage.

Education and Experience

A high school diploma or equivalent is required; an associate’s degree in business management, criminal justice, or a related field is preferred.

Five years of experience in database and/or records management and 3 years supervisory experience.
Alternatively, any combination of education, training, and experience that provides the necessary knowledge, skills, and abilities will be considered.

PHYSICAL REQUIREMENTS:

This job involves sedentary work that requires occasional exertion of up to 10 pounds of force and negligible force to move objects frequently or constantly. The work involves reaching, fingering, grasping, and repetitive motions. Vocal communication is necessary to express or exchange ideas verbally, and hearing is required to understand information at normal speaking levels. Visual acuity is essential for preparing and analyzing written or computer data, inspecting for small defects or components, operating machines, ensuring the accuracy and thoroughness of work, and observing the general surroundings and activities. The worker is not exposed to adverse environmental conditions.

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Refine Your Search

Filing File Maintenance jobs in Virginia

Administrative Manager

Administrative Assistant III (Finance)

Executive Governance Manager

Administrative Coordinator Planning Division

Administrative Assistant I (School-Based) (Part-Time)

Customer Account Representative

Practice Assistant - Litigation

Administrative Assistant I (School-Based)

Executive Administrator to the CEO

Administrative Assistant

Tax Analyst / Specialist within an Established Payroll Company

Engineer (union, 10pm-6am Sunday-Thursday)

Medical Records Coordinator

Clerical Assistant

Web Content Administrator

IP Assistant

Administrative General Clerk II

Contract Support Assistant (TS/SCI + polygraph)

Administrative Assistant III (Finance)

Business Manager

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