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Freelance Administrator (Private Family Office)

Society Staffing
New York, NY

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Job Details

Freelance
$5,500 - $6,000 a month

Qualifications

Project team coordination
Meeting minutes
Corporate law compliance support experience
Contract documentation review
Contract review
Confidential information handling
Serving clients
Project documentation
Workflow management (operations management method)
Operations coordination
Meeting transcription
Client file management
Legal document sorting and filing
Mid-level
Administrative experience
Client invoicing
Schedule management
Financial record maintenance
Compliance documentation
Contract management support tasks
AI-driven automation
Bookkeeping
Communication skills
File organization
Progress tracking (project management tasks)
Consulting firm experience
Office record organization

Full Job Description

Division: Family Office / Operations
Ref ID: R481660463
Location: SoHo, New York, NY 10013
Compensation: $5,500 – $6,000 per month (1099 Independent Contractor)

Schedule: Approximately 2–3 days per week, with flexibility based on workload and client needs
Work Arrangement: Hybrid. Approximately one day per week in either the White Plains or SoHo office, with the remainder of the work performed remotely.

Position Overview

A boutique family office is seeking an experienced Freelance Administrator to provide operational, administrative, and client service support across a growing portfolio of private client engagements.

This is a non-exclusive independent contractor arrangement for a highly organized professional who enjoys managing multiple priorities, maintaining organized systems, and supporting a fast-paced professional services environment. The successful candidate will operate through their own LLC or incorporated business entity, invoice monthly, and maintain the flexibility to work with other clients.

The workload is expected to average 2–3 days per week initially, with the opportunity for additional work and long-term growth as client engagements expand.

Responsibilities

Attend meetings, prepare detailed notes, and maintain accurate records across active projects
Build, organize, and maintain digital filing systems and client documentation
Review contracts, engagement letters, scopes of work, and related documents, highlighting key terms and action items
Draft summaries, reports, and scopes of work using traditional and AI-assisted tools
Support client invoicing, engagement tracking, and administrative workflows
Assist with corporate record keeping, compliance filings, and coordination with accountants, attorneys, and other advisors
Track project deadlines, deliverables, and outstanding action items across multiple engagements
Maintain organized records and ensure documentation remains current and audit-ready
Provide operational and administrative support across a variety of family office matters
Handle confidential information with discretion and professionalism

Qualifications

Prior experience in family office, or professional services environment
Bookkeeping administration, operations, or project coordination experience strongly preferred
Experience supporting multiple projects or clients simultaneously
Highly organized with exceptional attention to detail and follow-through
Strong written communication skills with the ability to prepare professional client-facing documents
Comfortable utilizing AI tools and technology to improve efficiency and workflow management
Ability to work independently with minimal supervision
Professional, discreet, and accustomed to handling confidential information
Existing independent contractor, consultant, or business owner preferred
New York or New Jersey resident with convenient access to White Plains and Manhattan

Requirements

Must operate through a registered LLC, corporation, or similar business entity
Must maintain appropriate business insurance coverage
Professional, punctual, and highly reliable
Strong communication, organizational, and problem-solving skills
Ability to manage multiple priorities in a fast-paced environment
Authorized to work in the United States

SSIN123

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