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Health Information Management (HIM) Manager/ Privacy Officer

Waterfall Community Health Center -
North Bend, OR

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Job Details

Full-time
$90,000 - $115,000 a year
5 days ago

Benefits

Relocation assistance
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Employee discount

Qualifications

Teamwork
Phone communication
Team leadership
BLS Certification
HIPAA
High school diploma or GED
Driver's License
Supervising experience
Health information management
Phone etiquette
General management

Full Job Description

Job Purpose:

Functions as a Health Information (HIM) Manager and Privacy Officer (PO) in a team and mission-based setting to provide oversight, management and coordination of electronic and paper medical records, compliance, HIPPA compliance, and risk management. HIM/PO is responsible for ensuring the privacy, safety, and security of medical records. Under direction of the Chief Executive Officer (CEO) / Chief Operations Officer (COO), establishes and maintains departmental policies and procedures to ensure quality and effectiveness of workflow. May spearhead projects dealing with the implementation/enhancement of electronic medical records; identify, compile, and abstract information as requested from electronic system for quality assurance/compliance reporting purposes. Processes and prepares related business and/or governmental forms. HIM/PO has the primary responsibility as a front-line resource to respond to requests for records from internal and external sources, privacy, HIPAA, and risk management. This position may be asked to work at other clinic sites as needed and has the opportunity to be partially remote.

Duties:

Oversee daily HIM department operations including medical records processing, retention, storage, and destruction in accordance with regulatory requirements.
Ensure timely and accurate release of information (ROI) in compliance with HIPAA, state law, and organizational policy.
Maintain chart completion standards, deficiency tracking, and provider documentation compliance.
Develop and maintain policies and procedures related to health information management.
Monitor and improve documentation integrity and record quality.Adhere to the spirit of Waterfall Community Health Center to remove barriers to care and our mission statement while performing assigned duties.
Demonstrate the core values of Integrity, Respect, Accountability, Compassion, Partnership and Collaborative Communication.
Serve as medical records department subject matter expert; oversee and manage all aspects pertaining to medical records, including but not limited to updated policies and procedures, requests for release of information, death certificates, POLST submissions, digital faxes, and requests for medical records in accordance with state law and HIPPA.
Maintains working knowledge of HIPPA rules and regulations and disseminates information as appropriate; applies to day-to-day operations.
Independently reviews and evaluates compliance issues and ensures appropriate departmental collaboration in investigation and resolution, including consultation with General Council to resolve complex legal compliance/privacy issues.
Identifies potential areas of privacy vulnerability and risk, implements action plans for resolution, provides guidance on how to avoid similar situations in the future.
Serve as the organization’s designated HIPAA Privacy Officer.
Develop, implement, and maintain privacy policies and procedures.
Conduct periodic privacy audits and risk assessments.
Performs Privacy and Risk Management investigations, provides recommended course of action to mitigate risk; provides regular compliance and risk management reports to Executive Leadership and the Board.
Maintains Privacy audit logs, reports to appropriate state and federal cites when necessary, provides a privacy report quarterly for the Committee and the BOD, closes out investigations in the required timeframe including sending out patient letters and proper completion of all documentation.
Provides all New Hire and Annual all staff HIPAA and Privacy training.
Ensure integrity of project data by auditing results and providing to applicable managers for appropriate action.
Participate and/or facilitate internal committees as directed, including the QA/QI Committee, Compliance and Privacy Committee and Health and Safety Committee.
Provides required documentation to support FTCA redeeming application submission.
Facilitates WCHC Privileging process; refers to Board adopted policy.
Acts as point of contact for patient complaints and grievances, including FTCA complaints.
Preservation of all heath center documentation related to any actual or potential claim or complaint (for example, medical records and associated laboratory and x-ray results, billing records, employment records of all involved clinical providers, and clinic operating procedures.
Reporting claims and potentially compensable events (PCEs) to the appropriate entity, including medical malpractice insurance providers or U.S. Department of Health and Human Services Federal Tort Claims Act (FTCA) claims (as appropriate) and other insurers in accordance with the requirements of the insurance policy/contract and FTCA
Performs other duties as needed to help drive our Vision, fulfill our Mission, and abide by our Organization’s Values.

Education and/or Experience and Qualifications:

· High School Diploma or GED equivalent required and/or associate degree in health information management.

· 10-15 years healthcare experience preferred

· Demonstrates required customer service and phone etiquette competencies

· Supervisory or leadership experience in HIM or compliance.

· Experience with electronic medical/health records (EHR/EMR) required, with experience in OCHIN Epic preferred

· Experience managing the lifecycle of electronic and paper medical records, health care industry preferred

Maintain confidentially – in accordance with WCHC policies and HIPAA regulations

Licensures/Certifications Requirement:

· RHIT/RHIA and/or CHPC/CPOC, current ability to achieve within 6 months of hire and recertify prior to expiration date,

· Non-violent Crisis Intervention Comprehensive training class completed within 6 months of hire and recertify prior to expiration date,

· Current American Health Association (AHA) Basic Life Support Card (BLS) within 6 months of hire and recertify prior to expiration date,

· Mandatory Trainings for Organization and Advanced Health compliance completed within 3 months of hire, no later than 6 months, and recertify prior to expiration date.

· Valid Oregon’s Diver License

Immunizations Required:

TB test (upon hire)

Physical Requirements:

Prolonged periods sitting at a desk working at a computer.
Able to lift up to 20 pounds occasionally without assistance.
Able to travel as needed.

Pay: $90,000.00 - $115,000.00 per year

Benefits:

401(k)
Dental insurance
Employee discount
Health insurance
Paid time off
Relocation assistance
Vision insurance

Work Location: In person

Quick Apply

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