Human Resurces & Accounting Assistant
Company Overview
Energenecs is a well-established leader in providing cutting-edge process equipment solutions for the water treatment industry. With a strong reputation for excellence, innovation, and a collaborative work culture, we take pride in delivering top-quality systems and services to our clients. Our team is dedicated to enhancing water treatment processes, ensuring sustainability, and improving environmental outcomes.
Position Summary
Reporting directly to the Controller, the Human Resources & Accounting Assistant plays a key role in supporting the daily human resources and accounting operations of a mid-sized organization. Are you passionate about people, organization, and creating exceptional employee experiences? We're looking for a motivated and detail-oriented HR Assistant to join our growing team! If you thrive in a fast-paced environment, enjoy building positive relationships, and are eager to make a meaningful impact, we'd love to hear from you.
Essential Duties and Responsibilities
The following is intended as a representative summary of the primary duties and responsibilities. Additional tasks may be assigned as needed.
- Organize, maintain, process, and update accurately all employee records and files.
- Process semi-monthly payroll for hourly and salaried employees, ensuring the accurate and timely entry of payroll changes, including new hires, terminations, pay adjustments, benefits deductions, and other payroll-related updates.
- Serve as a technical resource for employees to address and resolve inquiries and problems relating to payroll and benefit functions.
- Serve as the first point of contact for employee questions, concerns, and workplace issues. Escalating complex matters as appropriate to the Controller.
- Assist with the annual 401(k) audit by preparing required documentation, reconciling records, responding to auditor requests, and ensuring the accuracy of retirement plan data.
- Assist with the onboarding and offboarding of employees, including new hire orientation, completion of required documentation, system access, benefits enrollment, exit processes, and maintaining accurate employee records.
- Assist with the annual open enrollment process, including employee communications, benefit meetings, enrollment support, and resolving employee questions regarding benefit options.
- Coordinate and administer COBRA insurance, ensuring timely and accurate processing of information according to process.
- Assist with updating and maintaining the employee handbook to ensure policies and procedures remain accurate, compliant with applicable laws and regulations, and aligned with organizational practices.
- Prepare and file sales and use tax returns accurately and on time, ensuring compliance with applicable state, and local tax regulations.
- Provide support for general accounting functions and assist with special projects and other accounting-related duties as assigned.
- Assist with documenting and maintaining business processes and procedures related to the implementation and ongoing use of the new ERP system, ensuring accurate, up-to-date process documentation and user guidance.
- Assist with NetSuite system optimization, including data entry cleanup, workflow testing, and user support during our ongoing implementation.
- Preserve financial security and uphold confidentiality.
- Adhere to all company policies, including quality standards, safety procedures, and regulatory requirements.
Qualifications and Requirements
- Proficiency in Microsoft Office Suite
- Must have high level of discretion and ability to handle sensitive and confidential information appropriately
- Attention to detail
- High level of organization and time management skills
- Ability to work independently, multi-task, and prioritize
- Excellent communication skills and a team-oriented mindset
- Associate’s degree or equivalent experience
- Minimum of two years of relevant experience in human resources and payroll processing
Job Type: Full-time
Pay: $28.50 - $33.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
