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Inmate Records Clerk

Allegheny County Pennsylvania -
Allegheny County, PA

Apply Now

Job Details

$22.32 an hour

Qualifications

Statistics
Criminal background research
Correspondence management
Warrant procedure
Court record maintenance
Data analysis reporting
Police records management
Writing skills
Copy machines
Filing
Client file management
Employee relationship building
Legal document sorting and filing
Data summary reports
High school diploma or GED
Data management
Fax machines
Law enforcement software
Collaborating with law enforcement agencies
Document review
Experience working with incarcerated individuals
Court case file organization
Productivity software
1 year
Court document preparation
Faxing
Entry level

Full Job Description

Salary: $22.3205 per hour

How to Apply:

Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.

Minimum Requirements:

High School Diploma or its equivalent AND one (1) year of experience processing records in a government or law enforcement setting.
An equivalent combination of education and experience may be substituted.

Act 33/34 clearances are required prior to appointment at the cost of the applicant. NCIC/Clean system and JNET access certifications are required within three (3) months of appointment. Re-certification is required every two (2) years.

It is the policy of Allegheny County that in order to receive a final offer of employment, candidates must successfully pass a background check, which includes verification of Allegheny County Real Estate Tax status, and drug/medical examinations as required for the position. The pre-employment drug screen must be completed within 48 hours of the acceptance of the conditional offer of employment.

Position Summary:

Under the supervision of the Intake System Administrator, the Inmate Records Clerk is responsible for processing incarcerated individual information and performing sentence computations and structure as directed by court commitments/sentencing orders.

Overview:

Duties:

Books incarcerated individuals into the Offender Management System (OMS) and maintains records.
Initiates actions to obtain additional data or information necessary to reconcile identified discrepancies in court documentation.
Adds criminal charges, bond information, hearing information, detainers, credit time, escape time, and sentences to the incarcerated individual’s records.
Releases relevant information to inpatient programs and keeps track of the releases on the calendar.
Prepares statistical data reports for the use of other offices and monitors institutional information.
Files correspondence, documents, and reports from outside agencies including institutional or DOC offices.
Assists all alternative housing staff and starts the process of transferring incarcerated individuals to approved programs.
Answers all questions from Caseworkers and updates necessary records.
Collaborates with various criminal justice agency officials to obtain/exchange information relative to incarcerated individuals’ criminal history and subsequent activity within the criminal justice system.
Maintains incarcerated individual classification, visitor lists (active or inactive), and pod/cell locations within the system.
Files and prepares necessary police reports.
Ensures that all documents received from the courts authorizing the release of an incarcerated individual are thoroughly reviewed prior to notifying the supervisory staff.
Attends and participates in all training as required.
Works, shifts, weekends, and holidays.

Knowledge, Skills, and Abilities

Knowledge of:

Governmental and departmental rules, regulations, policies, and procedures regarding the maintenance and dissemination of criminal record information (e.g., CHRI Act, NCIC/CLEAN, etc.)
Court systems, criminal laws (e.g., DNA Act, Megan’s Law, Victims Awareness Education), and law enforcement agencies.)
Policies and procedures of arrest warrants, bench warrants, sentencing orders, and PA parole detainers.

Skill in:

Microsoft Office suite.
Personal computers and relevant criminal history software programs (e.g., CRIMES, OMS, NCIC/CLEAN, etc.).

Ability to:

Analyze and Interpret court orders and/or supporting documentation to determine the appropriate course of action.
Ensures security and confidentiality of custody records including booking information, cash receipts, and court-generated background information.
Operate all office equipment (photocopier, fax machine, etc.)
Maintain files, retrieve information, and prepare accurate reports.
Communicate effectively, both orally and in writing.
Establish and maintain effective working relationships with prisoners, police, supervisors, associates, outside agencies, court personnel, and the public.
Apply and learn security practices.
Work shifts, weekends, and holidays.
Achieve NCIC/Clean system and JNET access certifications within three (3) months of appointment and recertify every two (2) years.

Residency: Not required to live in Allegheny County
Veterans' Preference: Will be awarded to eligible candidates.

AN EQUAL OPPORTUNITY EMPLOYER - M/F/V/D

Apply Now

Refine Your Search

Inmate Records Supervisor jobs

Inmate Records Clerk

Records Supervisor (SC 18)

Criminal Records Supervisor

Classification Case Manager

Registered Nurse

Registered Nurse

Registered Nurse (RN) PT D, N

Registered Nurse (RN)

Registered Nurse (RN)

SUBSTANCE ABUSE COUNSELOR

Correctional Officer - ICIO Facility-Orofino

Registered Nurse (RN)

Nuclear Medicine Technologist

Medicated Assisted Treatment Program Nurse - LPN or RN

Bus Driver

Corrections Officer Staff

CDOC Correctional Officer I - Buena Vista

Sheriff's Office Detention Assistant

LCAS - Substance Use Disorder Counselor

Registered Nurse Eve Nights

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