Project Administrator
Job Summary:
The Project Administrator provides strategic oversight, coordination, and management of assigned programs and projects. This role exercises independent judgment, driving cross-functional alignment, ensuring compliance with contractual requirements, and supporting program execution from planning through delivery. The Project Administrator acts as a key liaison across Engineering, Operations, Quality, Contracts, Finance, Management, and Executive Leadership. The Project Administrator develops, maintains, and evaluates critical program information including action item lists, statistical data, program schedules, resource plans, financial information, and certification documentation. This role ensures information accuracy, identifies risks and gaps, and provides recommendations that influence project and operational decision
Responsibilities and Duties:
Develop, manage, and optimize project management tools and frameworks, including the enterprise use of Microsoft Projects and Project Web App, to drive consistent project performance.
Analyze complex program and operational data, generating insights and recommendations that influence scheduling decisions, resource allocation, and overall project direction.
Establish and maintain integrated project schedules, proactively identifying risks, constraints, and conflicts and implementing corrective or preventative actions to maintain schedule integrity.
Own the forecasting of project resource requirements, collaborating with Operations and functional leaders to proactively resolve projected shortfalls and ensure appropriate staffing and capability.
Exercise independent judgment to identify, assess, and escalate project risks related to schedule, budget, scope, technical execution, or cross-functional dependencies; recommend and implement mitigation strategies.
Influence and drive cross-functional alignment, ensuring coordinated execution across project management, engineering, manufacturing, supply chain, and quality organizations.
Lead or support strategic re-planning and project realignment initiatives, making recommendations to management regarding schedule changes, resource adjustments, or process improvements.
Prepare and present executive-level project status updates, financial summaries, and compliance documentation, ensuring timely and accurate reporting for internal management and customer requirements.
Desired Qualification/Requirements:
BA/BS degree or minimum of 3 years' experience required in the following areas – Project management, program management, engineering, quality, contacts or operations.
Knowledge of operations, program management, project management, product development, or procurement desired.
Demonstrated experience in project administration required.
Experience working with cross-functional teams.
Aerospace experience preferred.
Proficiency with Microsoft Projects.
Strong organizational, critical-thinking, and decision-making skills.
Excellent written and verbal communication skills.
Strong analytical and problem-solving capabilities.
Advanced computer skills, including scheduling/tracking software and Microsoft applications.
Ability to exercise independent judgment and apply disciplined execution of processes and systems.
Must have excellent oral and written communication skills and be able to communicate effectively with peers, customers, suppliers, and leadership.
Proven ability to analyze and solve complex problems and to interpret data, requirements, and instructions furnished in written, oral, diagram, or schedule form.
Familiarity with ISO9001/AS9100 standards, (preferred, not required)
Comprehensive Benefits & Perks:
Health & Wellness: Choose from three health, dental, and vision plans - including a 100% employer-paid option covering both employees and their families.
Paid Time Off: Enjoy 120 hours of PTO, 80 hours accrued plus an additional 40 hours of holiday break pay in addition to Christmas Eve, Christmas Day, and New Year’s Day off.
Life Insurance: $25,000 employer-paid life insurance policy, with the option to purchase additional coverage for employees and their families.
Supplemental Coverage: Access optional benefits such as Critical Illness, Hospital Indemnity, Accident Insurance, and Critical Illness with Skin Cancer coverage.
Health Savings Account (HSA): Take advantage of a tax-advantaged HSA to manage medical expenses.
Retirement Savings: 401(k) with a company match to support your financial future.
Paid Holidays: Enjoy 9 paid holidays throughout the year.
Work Environment: A casual dress code, complimentary snacks, and a welcoming company culture.
Ideal Location: Work in an area that offers an outstanding quality of life - a perfect place to live, work, and play!
Company Overview
Empirical Systems Aerospace, Inc (ESAero) is a leader in aerospace engineering, product development, and manufacturing, dedicated to delivering high-quality, innovative, and cost-effective solutions to the industry. We specialize in cutting-edge system design, rapid product development, precision manufacturing, comprehensive testing, and technology demonstrations to support the evolving needs of the aerospace community. Committed to excellence, on-time delivery, and continuous growth, we invest in infrastructure to expand our manufacturing and aftermarket capabilities while maintaining the highest standards of engineering services.
At ESAero, we don’t just build products, we engineer solutions that propel
the aerospace industry forward.
**This position is fully on-site at ESAero in San Luis Obispo, CA**
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ESAero is an equal opportunity employer.
E-Verify participation required for employment.
Must present proof of authorization to work in the United States.
Must be able to pass background check and drug test
Pay Range: $70,400-90k Salary Exempt
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