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Proposal Coordinator

Robert Half -
Saint Paul, MN

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Job Details

Temp-to-hire | Contract
$45.91 - $53.16 an hour

Benefits

Disability insurance
Dental insurance
401(k)
Vision insurance

Qualifications

Technical editing
Editorial project management
Version control
Sales proposal development
Spreadsheets
Content writing
Word embeddings
Filing
Mid-level
Schedule management
Proposal writing
Stylistic editing
Organizational skills
Presentation preparation
Document quality checks
Technical writing quality assurance
Productivity software
Document change management
Cross-functional collaboration
Cross-functional team management
Content review
Cross-functional communication

Full Job Description

We are looking for a Proposal Coordinator to support the planning, development, and delivery of high-quality proposal submissions for a contract opportunity in Minnesota. This role is ideal for someone who can keep multiple deadlines moving, bring structure to complex response efforts, and help produce accurate, client-ready materials. The position works across internal contributors to keep proposal activities organized, aligned with requirements, and completed with a strong focus on quality.

Responsibilities:

Lead the proposal process from kickoff through final submission, establishing timelines, milestones, and clear ownership for each deliverable.
Coordinate contributions from cross-functional teams, gather required content, and follow up on outstanding items to keep response efforts on schedule.
Review solicitation documents and submission instructions to confirm all proposal components meet client expectations and compliance standards.
Maintain version control, organize working files, and apply consistent formatting across written responses, presentations, and supporting materials.
Identify missing information, inconsistencies, or risk areas within proposal drafts and work with stakeholders to resolve them before submission.
Prepare high-quality response documents using tools such as Microsoft Word, Excel, PowerPoint, and Canva to create clear and well-organized proposal packages.
Support the development and refinement of proposal content by editing text, improving readability, and helping tailor messaging to the client opportunity.
Track deadlines, approval checkpoints, and final production steps to ensure complete, accurate, and timely submission of proposals.
Partner with technical contributors, including civil engineering teams when needed, to translate specialized input into well-structured client-facing materials.
Experience coordinating or producing proposals, bid responses, or other deadline-driven submission materials.
Strong writing, editing, and proofreading skills with the ability to improve clarity, consistency, and overall document quality.
Working knowledge of proposal development practices, including content coordination, compliance review, and final assembly.
Proficiency with Microsoft Word, Microsoft Excel, and PowerPoint; experience with Canva is also required.
Ability to manage multiple priorities, monitor detailed schedules, and maintain accuracy under tight deadlines.
Comfortable working with cross-functional teams and following up with contributors to keep deliverables on track.
Exposure to engineering, construction, or civil engineering environments is preferred.
Strong organizational skills and attention to detail with a commitment to producing error-free submissions.

Innovation starts with people. ®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice .

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Proposal Coordinator

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