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Legal Assistant

Rathbun Bateman, PC
Fairfax, VA

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Job Details

Part-time
$21 - $24 an hour

Benefits

Free parking
Opportunities for advancement

Qualifications

Trial preparation
Civil litigation support
Filing court documents
Client file management
English
Calendar management
QuickBooks
Law office experience
Certified Notary Public
Mail processing
Associate's degree
Bookkeeping
Paralegal Certificate

Full Job Description

Boutique law firm seeking a legal assistant to manage office, organize and update files, handle filings, manage billings, and coordinate with vendors and suppliers, and support attorneys and paralegals.

Office management duties include:

1. Open mail daily, scan, process and file into appropriate pleadings, and update pleadings index.

2. Process payments received, update billing system, and prepare deposit slips.

3. Receive and process invoices to payments due to vendors, prepare report for outgoing payments, update client expense to file.

4. Maintain pleadings index and create binders for hearings and trials including evidence binders.

5. Maintain on-site office, including maintaining and ordering supplies, coordinating deliveries, and receive visitors and/or clients.

6. Answer telephone calls as needed.

7. Review, process, and create outgoing invoices, enter time and expense onto client billing portals, update accounts receivable upon payment, and organize and maintain billing and payment records.

8. Coordinate and arrange for paper filings as necessary, as well as mailing service copies. Draft transmittal letters.

9. Coordinate with process server for arranging service.

10. Maintain onsite storage, including preparing files for storage, indexing and organize storage lists.

11. Maintain and calendar deadlines, including tracking litigation milestones.

12. Create base pleadings from prior forms, to be customized to particular case.

13. Coordinate third-party printing services.

Legal support may also include:

1. Coordinate receipt of documents from client and other parties.

2. Organize and index documents. Search and identify responsive documents.

3. Updating litigation deadlines and calendar milestones.

4. Coordinate and arrange for court reporter.

Should be familiar with hourly billing, and billing formats. Should be familiar with billing software/programs including Clio and Quickbooks. Bookkeeping or billing experience required.

Background check required.

This is an onsite position In Fairfax, Virginia (not remote).

Experience: 2 years litigation support required.

Pay: $21.00 - $24.00 per hour

Benefits:

Free parking
Opportunities for advancement

Education:

Associate (Preferred)

Experience:

general and civil litigation: 2 years (Required)

Language:

English (Required)

Ability to Commute:

Fairfax, VA 22030 (Required)

Work Location: In person

Quick Apply

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