Top 1059 Mail Room Admin Jobs

Mail Room Specialist I
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Mail Room Administrative Clerk III
Chamberlain Advisors LLC —Lombard, IL
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Eva Toth, M.D. —Cranberry Township, PA
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Milber Makris Plousadis & Seiden, LLP —Purchase, NY
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ChaseSource —Jefferson City, MO
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2d

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Mail Room Specialist I

EMS Management & Consultants Inc -
Arlington Heights, IL

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Job Details

Full-time
$18 an hour
7 days ago

Benefits

Health insurance
Paid time off
Retirement plan

Qualifications

HIPAA compliance
HIPAA
High school diploma or GED
Healthcare privacy protection
Cross-functional collaboration

Full Job Description

Job Summary

This position is responsible for processing incoming and outgoing mail including sorting and scanning client payments and correspondence. This position reconciles physical payments received by EMSMC on behalf of clients, reconciles them to EMSafe, and prepares deposits and other client-specific deliverables in accordance with client requirements, company standards, and compliance regulations.

Major Responsibilities/Activities

Open, sort, and distribute incoming mail, including payments, denials, correspondence, etc. Do not open mail delivered to confidential P.O. Box or identified in a manner that suggests it may be confidential. This mail should be set aside and delivered to the appropriate personnel.
Obtain payments & correspondence from various sources; scan into software program
Prepare payments for deposit into client bank accounts, including electronic transfer, in a timely and accurate manner and in accordance with client requirements
Identify check and payor errors and address with appropriate internal and/or external persons to correct the problem
File checks (for non-deposit clients), explanations of benefits, and other misc. correspondence in a secure manner until ready for mailing
Prepare and sign off on daily courier chain of custody for deposit accuracy and secure transfer of deposits
Prepare weekly client deliverables ensuring accuracy, timeliness, and completeness and reconciliation of payments
Conduct all job tasks, duties, and interactions with professionalism, respect, a positive attitude, and in accordance with company compliance policies and applicable government regulations
Consistently support and demonstrate the company mission and values

Other Responsibilities/Activities

Populate data fields from scanned images in order to link the image to the claim in billing system
Process & track mail (including certified mail) in a timely and accurate manner
Provide administrative support for other departments as needed
Scan documents into software program
Perform other necessary tasks as assigned by direct leader or department manager
May be required to work Saturdays when month end falls on Saturday, Sunday, or Monday

Required Education, Skills, & Experience

High School Diploma
Strong sense of confidentiality and professionalism regarding financial information and PHI
Flexibility to work extended hours to support the business as required
Strong sense of teamwork, strong interpersonal skills, and the ability to maintain composure in a fast-paced, high-pressured environment
Ability to learn, understand, and work within specific client requirements
Highly organized and multi-tasking with ability to manage time and prioritize work
Good communication and critical thinking skills
Ability to function well within a cross-functional team setting and independently
Willing and able to adapt to changes in work environment, procedures, priorities, and job duties

Preferred Education, Skills, & Experience

Strongly prefer prior experience in payment handling and/or mailroom or lockbox procedures
Prior experience in reconciliation, scanning/imaging, and/or data entry
Knowledge of HIPAA requirements and regulations
Working knowledge of Excel and Adobe Acrobat

Working Environment/Physical Requirements

General office environment
Typing, sitting, standing, walking, some light lifting
Use of basic office equipment such as computer, fax, printer, copier, telephone, scanner
Some use of postage machine
Sometimes required to work long hours and weekends without advanced notice

Pay: $18.00/hour. Individuals in this role are eligible to participate in a discretionary bonus plan and a comprehensive benefit package, including a retirement plan, health coverage, and paid time off. Visit https://emsmc.com/careers/ to explore our total rewards package.

Employees must be able to perform the essential functions of this position. Reasonable accommodations will be provided to qualified individuals with disabilities as needed to support their ability to perform these essential functions. If you require an accommodation for this position or to participate in the application process, please contact HR at [email protected].

The responsibilities and duties outlined in this job description are not exhaustive and may be subject to change to meet the needs of the business. This job description is not an implied contract of employment and does not alter the at-will employment relationship.

Applicants must be authorized to work in the United States now and in the future; this role does not offer current or future visa sponsorship.

PI285727573

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