Top 350 Office administration Jobs in Worcester, MA

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Administrative Manager
Community Foundation of North Central Massachusetts —Fitchburg, MA
- $65,000 - $75,000 a year
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant - part-time - (4 years exp req.)
Southborough Town Clerk —Southborough, MA
- $24.47 - $32.27 an hour
- Part-time
- Microsoft Word
- Background check
- Microsoft Excel
Quick Apply
5d
Receptionist
NORTHEAST PROPERTIES —Worcester, MA
- From $17 an hour
- 8 hour shift
- Microsoft Word
- Spanish
- Microsoft Excel
Quick Apply
Administrative Assistant
George Dimov CPA —Harvard, MA
- $22 - $26 an hour
- Extended hours
- Google Workspace
- Microsoft Outlook
- Office
Quick Apply
9d
Dental Front Desk - Patient Concierge Team
Dentistry By Dr David & Associates —Bolton, MA
- $20 - $30 an hour
- Full-time
- Dental office
- Writing skills
- Administrative experience
- Health savings account
- Health insurance
Quick Apply
Administrative Assistant
KabaFusion —Worcester, MA
- $22 - $26 an hour
- Full-time
- Office
- High school diploma or GED
- Entry level
- Paid holidays
- Disability insurance
Quick Apply
Data Entry Clerk
Veterans Inc. —Worcester, MA
- $20 - $22 an hour
- Online Application
- Office
- Quality control
- Business Administration
- 403(b) matching
- Paid parental leave
Quick Apply
Administrative Associate
Worcester Polytechnic Institute —Worcester, MA
- $21.25 - $25.00 an hour
- Full-time
- Mid-level
- Office
- University
- Tuition reimbursement
Administrative Office Support - Marlborough High School
Marlborough Public Schools —Marlborough, MA
- $30.03 an hour
- Full-time
- School experience
- Spanish
- High school
11d
Office Assistant III/ BUILDING AND BOARD of APPEALS
Town of Millbury —Millbury, MA
- $24.28 - $25.51 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
8d
Program Assistant
RCAP Solutions —Worcester, MA
- From $21 an hour
- Full-time
- Spanish
- Microsoft Outlook
- Public speaking
- 403(b) matching
- Health savings account
Quick Apply
Operations Processing Representative (Hybrid, Webster)
MAPFRE —Webster, MA
- $36,000 - $40,300 a year
- Day shift
- Office
- High school diploma or GED
- Organizational skills
- Profit sharing
- Health savings account
Administrative Assistant (Special Education Department)
Worcester Public Schools —Worcester, MA
- Up to $95,062 a year
- Full-time
- School experience
- Mid-level
- Office
- Paid time off
- Paid sick time
7d
Full Year Secretary
Northbridge Public Schools —Whitinsville, MA
- $23 - $28 an hour
- Full-time
- Office
- Typing
- Entry level
1d
School Secretary
Spencer-East Brookfield Regional School District —Spencer, MA
- $22 - $25 an hour
- Full-time
- High school
- Word processing
- Computer literacy
Secretary, Medical Admin, Sr. (Pain Clinic) - 40 hours, days
UMass Memorial Health —Worcester, MA
- $19.74 - $33.59 an hour
- 8 hour shift
- Word processing
- Office
- Administrative experience
Non-Instructional Aide - Clerical - Proctor Elementary School
The Public Schools of Northborough and Southborough —Northborough, MA
- $25.18 - $28.00 an hour
- Full-time
- School experience
- Mid-level
- 3 years
14d
Administrative Assistant II
University of Massachusetts Medical School —Worcester, MA
- $43,222.40 - $53,268.80 a year
- Full-time
- 5 years
- Mid-level
- Office
Dental Office Front Desk
Little Smiles Dental —Worcester, MA
- $25 - $27 an hour
- Full-time
- Dental office
- Pediatrics
- Computer skills
- 401(k)
- Paid time off
Quick Apply
7d
Administrative Assistant
Reeves Lavallee PC —Worcester, MA
- $18 - $20 an hour
- Google Workspace
- Medical office experience
- Data entry
Quick Apply

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Administrative Manager

Community Foundation of North Central Massachusetts
Fitchburg, MA

Quick Apply

Job Details

Full-time
$65,000 - $75,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
401(k) matching
Flexible schedule

Qualifications

Project team coordination
Teamwork
Confidential information handling
Office activity coordination
Project coordination
Executive administrative support
Calendar management
Meeting facilitation
CRM system proficiency
Cross-functional collaboration
Associate's degree

Full Job Description

Overview
The Administration Manager provides high-level operational support to the President & CEO and helps advance Foundation priorities across executive support, finance, philanthropy, grants administration, and staff coordination.

This role requires strong judgment, discretion, follow-through, and collaboration. The position reports to the President & CEO and works closely with the Director of Philanthropy and the Director of Grants and Impact.

Duties

Operations Coordination & Support

Manage the President’s calendar and scheduling
Maintain the Foundation CRM
Track organizational priorities and staff follow-through at the direction of the President
Coordinate the annual scholarship program
Support philanthropy and grantmaking operations in collaboration with program leads
Coordinate all-staff meetings, retreats, and internal projects
Serve as a staff resource on systems, policies, and workflows

Finance Coordination

Coordinate routine communication between internal finance staff and outsourced accounting partners
Track the financial operations calendar and flag issues or delays
Provide backup support for select in-house finance functions
Prepare Finance Committee meeting materials and follow-up

Human Resources Coordination

Coordinate HR administration and serve as the primary staff and provider contact for HR policies and procedures
Maintain confidential personnel records with the President
Coordinate recruitment, hiring, onboarding, and offboarding processes
Monitor HR compliance requirements and escalate issues as needed

Board of Trustees Support

Prepare Board of Trustees agendas in coordination with the President
Coordinate board and standing committee meeting logistics and materials
Attend board and standing committee meetings and prepare accurate minutes
Manage trustee communications and action item follow-up
Maintain trustee records and orientation materials
Support Governance Committee coordination

Qualifications

Required

Four or more years of relevant experience in operations, administration, HR, or a related function
Strong organizational, communication, and project coordination skills
Discretion and sound judgment with confidential information
Proficiency with digital tools, including CRM platforms
Adaptability and willingness to learn new systems and tools, including AI-assisted tools
Collaborative style and ability to build trust across a small team
Curiosity

Preferred

Familiarity with community foundation operations
Experience working in or alongside a CEO’s office or senior leadership function
Experience coordinating human resources functions
Experience coordinating financial or bookkeeping functions
Experience supporting a board of directors

Pay: $65,000.00 - $75,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible schedule
Health insurance
Paid time off

Education:

Associate (Required)

Experience:

operations, administration, HR, or a related function: 4 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

office administration jobs in Worcester, MA

Administrative Manager

Administrative Assistant - part-time - (4 years exp req.)

Receptionist

Administrative Assistant

Dental Front Desk - Patient Concierge Team

Administrative Assistant

Data Entry Clerk

Administrative Associate

Administrative Office Support - Marlborough High School

Office Assistant III/ BUILDING AND BOARD of APPEALS

Program Assistant

Operations Processing Representative (Hybrid, Webster)

Administrative Assistant (Special Education Department)

Full Year Secretary

School Secretary

Secretary, Medical Admin, Sr. (Pain Clinic) - 40 hours, days

Non-Instructional Aide - Clerical - Proctor Elementary School

Administrative Assistant II

Dental Office Front Desk

Administrative Assistant

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