Top 200 Office Assistant Jobs in Milwaukee, WI

Construction Office Administrator
Five Star Energy Services —Waukesha, WI
- Full-time
- Microsoft Outlook
- Customer service
- Mid-level
Quick Apply
Regional Coordinator/Administrative Assistant
Solomon Organization —Milwaukee, WI
- From $60,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Disability insurance
Quick Apply
11d
Clinical Office Assistant Float
Advocate Aurora Health —Milwaukee, WI
- $20.80 - $31.20 an hour
- Full-time
- Ability to walk for extended periods
- Office
- Administrative experience
2d
Front Office Assistant
MAD Live Solutions —Milwaukee, WI
- $16 - $24 an hour
- Full-time
- Computer literacy
- Office
- High school diploma or GED
- Paid training
- Opportunities for advancement
Quick Apply
3d
Clinical Office Assistant - Rehab
Advocate Aurora Health —Franklin, WI
- $20.80 - $31.20 an hour
- Full-time
- Ability to walk for extended periods
- Office
- Administrative experience
11d
Clinic Secretary
Children's Wisconsin —Milwaukee, WI
- Full-time
- High school diploma or GED
- Clinic
- Children
Administrative Assistant
Mitz & Rozansky SC —Glendale, WI
- $29 - $31 an hour
- Part-time
- Administrative experience
- High school diploma or GED
- Data entry
- 401(k)
- Paid time off
Quick Apply
13d
Office Administrator, Staff
Curtiss-Wright —Milwaukee, WI
- $24 - $27 an hour
- Full-time
- Microsoft Word
- Research
- Office
- Profit sharing
- Employee stock purchase plan
Office Administrator
Hartwig Exhibit & Display —New Berlin, WI
- $22 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Profit sharing
- Health insurance
Quick Apply
6d
ADMINISTRATIVE ASSISTANT (FULL TIME)
TouchPoint —Milwaukee, WI
- $20 - $25 an hour
- Urgently hiring
- Background check
- Hospital
- Administrative experience
- Commuter assistance
- Disability insurance
Quick Apply
Administrative Assistant
AAA Pipe & Nipple Co —Milwaukee, WI
- $20 - $22 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Health insurance
- 401(k)
Quick Apply
6d
PT Office Assistant
Medical Systems —Milwaukee, WI
- $16 - $20 an hour
- Part-time
- Google Workspace
- Microsoft Outlook
- Computer literacy
- Flexible schedule
Quick Apply
6d
Office Operations Assistant
Ascension —Wauwatosa, WI
- Full-time
- High school diploma or GED
- 1 year
- Outpatient
- Disability insurance
- Health insurance
Registration / Receptionist / Scheduler
Medical Eye Associates —Waukesha, WI
- $17 - $23 an hour
- Full-time
- High school diploma or GED
- Clinic
- Medical-Surgical
- Free parking
Quick Apply
4d
Receptionist
Milwaukee Health and Rehab —Milwaukee, WI
- $16.50 an hour
- Full-time
- Organizational skills
- Communication skills
- Entry level
Quick Apply
Office Coordinator and Administrative Assistant
Curi Capital —Milwaukee, WI
- $20 - $25 an hour
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Disability insurance
Quick Apply
13d
Office Assistant
Findorff —Milwaukee, WI
- Office
- Administrative experience
- Communication skills
- Profit sharing
- Paid parental leave
Quick Apply
3d
Office Operations Assistant Electrophysiology
Ascension —Milwaukee, WI
- Full-time
- Hospital
- High school diploma or GED
- 1 year
- Disability insurance
- Health insurance
Receptionist
Wealth Enhancement Group —Milwaukee, WI
- $42,500 - $63,750 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Office
- Profit sharing
- Paid parental leave
2d
Executive Administrative Assistant - Milwaukee Enrollment Services
State of Wisconsin - Health Services —Milwaukee County, WI
- $22.00 - $28.41 an hour
- Online Application
- Hybrid work
- Background check
- Microsoft Outlook
- Mid-level
- Wellness program
- Mileage reimbursement
4d

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Construction Office Administrator

Five Star Energy Services -
Waukesha, WI

Quick Apply

Job Details

Full-time

Qualifications

Customer communication
Customer service
High school diploma or GED
Attention to detail
Organizational skills
Construction experience

Full Job Description

Company Overview:

Five Star Energy Services provides turn-key utility construction services that are founded on safety, quality, and the ability to adapt. We pride ourselves on being a value-added contractor that adapts quickly and effectively to our customers’ needs.

Our team is what makes us. We have over 1800 employees that pride themselves on customer service and safely getting projects completed. Our employees tackle some of the toughest projects in the industry while keeping safety and quality at the forefront. This makes our team a truly professional group that sets us apart from our competition.

Position Summary

The Construction Office Administrator is responsible for supporting the company’s regulatory, compliance, insurance documentation, and administrative processes to ensure operational activities meet customer, industry, and government requirements. This position will manage compliance documentation, coordinate regulatory submissions, maintain insurance records, support Certificates of Insurance (COI) requests, assist with audits, and provide administrative support to Operations and leadership teams.

The ideal candidate is highly organized, detail-oriented, and experienced in managing compliance requirements in a construction, utility, or related industry environment.

Essential Responsibilities

Manage and maintain regulatory, compliance, and insurance documentation.
Process, track, and maintain Certificates of Insurance (COIs) for customers, vendors, subcontractors, and internal requirements.
Coordinate with insurance brokers, project teams, and customers to obtain updated insurance documentation and verify coverage requirements are met.
Review insurance requirements within contracts and customer agreements to ensure compliance with required limits, endorsements, and expiration dates.
Maintain insurance tracking logs, renewal calendars, and documentation records.
Assist with preparation, submission, and tracking of regulatory filings, permits, licenses, and required documentation.
Monitor compliance requirements related to utility construction, safety, environmental, and customer-specific standards.
Maintain compliance calendars and track deadlines for renewals, certifications, inspections, and reporting requirements.
Support internal and external audits by gathering records, documentation, and supporting information.
Review project documentation to ensure compliance with company procedures, contracts, and customer requirements.
Maintain accurate records for employee certifications, training, and required qualifications.
Assist with safety and compliance reporting, including tracking corrective actions and follow-up items.
Coordinate with Operations, Safety, Human Resources, Accounting, and Project Management teams to ensure compliance requirements are met.
Prepare reports, spreadsheets, and presentations for leadership review.
Assist with updating company policies, procedures, and compliance documentation.
Support customer compliance requests and documentation requirements.
Maintain confidentiality of sensitive company, customer, insurance, and employee information.
Perform other duties as assigned.

Qualifications

High school diploma required; Associate or Bachelor’s degree preferred.
2+ years of experience in compliance, insurance administration, construction administration, or related field preferred.
Experience managing Certificates of Insurance (COIs) and insurance documentation preferred.
Experience working with contractors, subcontractors, vendors, or customer insurance requirements preferred.
Construction, utility, energy, or infrastructure industry experience preferred.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Excellent attention to detail and accuracy.
Ability to interpret contracts, insurance requirements, policies, and procedures.
Strong written and verbal communication skills.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Preferred Qualifications

Experience working with insurance brokers and risk management teams.
Knowledge of general liability, workers’ compensation, auto liability, and umbrella insurance requirements.
Experience reviewing subcontractor insurance compliance.
Experience supporting customer audits or compliance reviews.
Familiarity with construction contracts and customer/vendor compliance requirements.
Experience with document management or compliance tracking systems.

Skills & Competencies

Strong attention to detail and documentation accuracy
Organized and deadline-driven
Ability to manage confidential information
Strong communication and customer service skills
Ability to work independently and collaborate across departments
Problem-solving and process improvement mindset
Commitment to safety, quality, and compliance

Work Location: In person

Quick Apply

Refine Your Search

Office Assistant jobs in Milwaukee, WI

Construction Office Administrator

Regional Coordinator/Administrative Assistant

Clinical Office Assistant Float

Front Office Assistant

Clinical Office Assistant - Rehab

Clinic Secretary

Administrative Assistant

Office Administrator, Staff

Office Administrator

ADMINISTRATIVE ASSISTANT (FULL TIME)

Administrative Assistant

PT Office Assistant

Office Operations Assistant

Registration / Receptionist / Scheduler

Receptionist

Office Coordinator and Administrative Assistant

Office Assistant

Office Operations Assistant Electrophysiology

Receptionist

Executive Administrative Assistant - Milwaukee Enrollment Services

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