Top 329 Office Assistant Jobs in Raleigh, NC

Secretary to Chief Academic Advancement Officer
Wake County Public School System —Cary, NC
- Weekends as needed
- Oracle
- Writing skills
- Mid-level
5d
Front Desk Receptionist
Champion Heart & Vascular Center, PA —Raleigh, NC
- $16 - $18 an hour
- Full-time
- Bilingual
- Background check
- Spanish
- Paid training
- Health insurance
Quick Apply
Front Office Assistant
Falls Pointe Dentistry —Raleigh, NC
- Full-time
- Dental office
- 1 year
- Entry level
- Paid holidays
- Health insurance
4d
Clinical Administrative Assistant
Raleigh Orthopaedic Clinic —Raleigh, NC
- $18 - $22 an hour
- Full-time
- Mid-level
- Communication skills
- Time management
- Health savings account
- Health insurance
Quick Apply
8d
Office Assistant- Raleigh
UMHS —Raleigh, NC
- Full-time
- HIPAA
- Office
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
2d
Branch Office Administrator
Edward Jones —Raleigh, NC
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Branch Office Administrator
Edward Jones —Raleigh, NC
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Office Assistant
Wake County Government —Wake County, NC
- $25.34 - $30.10 an hour
- Weekends as needed
- HIPAA
- Administrative experience
- High school diploma or GED
1d
Office Administrator
Corvus of Raleigh —Raleigh, NC
- $24.27 - $25.23 an hour
- Part-time
- Bilingual
- Office
- Administrative experience
Quick Apply
1d
Front Desk Receptionist
Tanner Dice, DMD, PA —Raleigh, NC
- $18 - $24 an hour
- Part-time
- Google Workspace
- Computer literacy
- Administrative experience
- Health insurance
- Paid time off
Quick Apply
2d
Front Desk Administrative Assistant
SouthLight Healthcare —Raleigh, NC
- From $18 an hour
- Full-time
- Addiction Medicine
- Pass drug screening
- Windows
- Paid training
- Health savings account
Quick Apply
Receptionist-MMC
Ancora Education —Raleigh, NC
- $20 - $22 an hour
- Part-time
- Office
- Ability to climb stairs
- Administrative experience
Quick Apply
Administrative Assistant 1
Convergint Technologies LLC —Cary, NC
- $20 - $28 an hour
- Full-time
- Office
- High school diploma or GED
- Organizational skills
- Wellness program
- Paid parental leave
9d
Administrative Assistant
Blue Compass RV Raleigh —Raleigh, NC
- $22 an hour
- Weekends as needed
- Clean driving record
- Dealership
- In-person
- Paid holidays
- Disability insurance
Quick Apply
6d
Front Desk Receptionist
Wake Endoscopy Center LLC —Raleigh, NC
- Microsoft Outlook
- English
- High school diploma or GED
Quick Apply
Administrative Assistant
TOWN OF CLAYTON —Clayton, NC
- $45,354 - $56,645 a year
- Online Application
- Background check
- Word processing
- Basic math
- Paid holidays
- Health insurance
Quick Apply
9d
Spa Concierge/Front Desk Receptionist
The Woodhouse Day Spa - North Hills —Raleigh, NC
- $16 an hour
- Part-time
- Computer literacy
- English
- High school diploma or GED
Quick Apply
Receptionist
Wake County Public School System —Raleigh, NC
- Full-time
- Office
- High school diploma or GED
- Typing
1d
Front Desk Receptionist (Dermatology) Raleigh, NC
Anne Arundel Dermatology —Raleigh, NC
- Full-time
- HIPAA
- English
- High school diploma or GED
- AD&D insurance
- Paid holidays
Office Assistant
Mitchell Heating & Cooling —Rolesville, NC
- $20 - $24 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
7d

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Secretary to Chief Academic Advancement Officer

Wake County Public School System -
Cary, NC

Apply Now

Job Details

5 days ago

Qualifications

Confidential information handling
Spreadsheets
Writing skills
Client inquiry handling
Documentation tools
Internal employee customer service
Financial record maintenance
Productivity software
Google Calendar
Accounting support
Cross-functional communication

Full Job Description

Overview:

POSITION TITLE (Oracle title)

SECRETARY (CHIEF OF SCHOOLS)

WORKING TITLE

Secretary to Chief Academic Advancement Officer

SCHOOL/DEPARTMENT

Academic Advancement

LOCATION

Crossroads I, Cary, NC

PAY GRADE

Noncertified Grade 26

FLSA STATUS

Nonexempt

ELIGIBILITY FOR EMPLOYMENT CONTRACT

WORK WEEK SCHEDULE

Monday-Friday (occasional evenings or weekends) Position not eligible for hybrid telework workweek.

POSITION PURPOSE:

Performs clerical duties and provides direct administrative support to the Chief Academic Advancement Officer. Performs work of a highly confidential nature in a high-pressure environment. Employs strong interpersonal and effective public relations skills, tact, and diplomacy in receiving and responding to a variety of inquiries, communications, and correspondence. Independently handles internal and external inquiries, requests, and communications regarding the school system. Performs a variety of highly complex, diverse, and secretarial and administrative duties, including fiscal responsibilities, correspondence preparation, revision, and submission. Prepares and maintains complete and accurate records of business communication and other fiscally required documentation. Requires a high level of discretion, judgment, and the ability to maintain absolute security regarding confidential issues. Responsible for scheduling, writing correspondence, emailing, providing customer service, routing phone calls, and responding to inquiries and requests. Provides support and interacts with central office staff, school staff, and the public, as needed.

MINIMUM QUALIFICATIONS:

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)

Considerable knowledge of Microsoft Office, specifically Word, Excel, and PowerPoint; Google Apps;
Knowledge of bookkeeping/accounting procedures and budget principles;
Effective time management and organizational skills;
Excellent customer service skills with the ability to calmly route concerns to appropriate staff;
Ability to be discrete and maintain confidentiality.
Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;
Ability to pay strong attention to detail and fundamental concern of accuracy of information;
Ability to work independently without close supervision;
Ability to read, interpret, and communicate Board policies;
Ability to coordinate and complete multiple tasks simultaneously with deadlines;
Ability to establish and maintain effective working relationships with school system staff, parents, external agencies, and the public.

EDUCATION, TRAINING, AND EXPERIENCE

Post-secondary education or training; AND
Experience in a secretarial-related field.

An equivalent combination of education and relevant experience sufficient to successfully perform the essential duties of the job.

CERTIFICATION AND LICENSE REQUIREMENTS

None

PREFERRED QUALIFICATIONS:

Associate degree or equivalent college, business, or technical school training;
Knowledge of Wake County Public School System (WCPSS);
Experience using google suit and financial applications;
Excellent public relations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Perform advanced, diversified administrative duties requiring broad experience and skill, including handling sensitive and high-level confidential information appropriately without exception.
Schedule appointments and maintain the calendar for the Chief Academic Advancement Officer.
Coordinate and complete minutes, reports, agenda items, and other materials for correctness and accuracy for the Board of Education's Student Achievement Committee.
Provide prompt and accurate responses to written, electronic, and oral inquiries.
Screen and route materials according to communications; routing duties require knowledge of organizational operations.
Serve as a liaison between the Chief Academic Advancement Officer and department heads regarding the daily operations of the division.
Ability to communicate courteously and tactfully with staff, board members, students, parents, and the general public in a timely manner to ensure that requests are addressed and problems are resolved efficiently and effectively.
Organize, supervise, coordinate, and establish priorities of tasks to be performed across the division.
Develop written procedures for office routines and maintain financial records.
Process timesheets and leave forms and provide monthly reports in Oracle of payroll time entry
Process travel documents and conference registrations; coordinate travel reservations for the Chief Academic Advancement.
Perform other related duties, as assigned.

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS

This position operates in a professional office and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as telephones, computers, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff, parents, staff members of external agencies, and the community. Work is considered light physical work, requiring the exertion of up to ten pounds of force.

EFFECTIVE DATE: 10/2023

DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position. This description may be revised by HR and approved at any time.

Apply Now

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