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Senior Billing Coordinator

Quarles & Brady LLP -
Chicago, IL

Apply Now

Job Details

$30.00 - $47.50 an hour

Benefits

Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Employee relationship building
Research

Full Job Description

Office Locations: Chicago, Denver, Indianapolis, Madison, Milwaukee, Minneapolis, Naples, Phoenix, San Diego, St. Louis, Tampa, Tucson, Washington D.C.

The Senior Billing Coordinator is responsible for managing the unbilled inventory for top revenue-producing clients and attorneys. At a minimum, the Senior Billing Coordinator performs all of the duties and responsibilities of a Billing Coordinator. This includes but is not limited to coordinating and executing the entire billing process for assigned billing attorneys and clients, editing prebills, processing and transmitting client invoices, maintaining billing information and resolving billing inquiries. This position does not perform any collections.

Grow Your Career at Quarles

At Quarles, your goals matter. We foster a collaborative, inclusive culture where your voice is heard and your growth is supported. Join a team that values creativity, flexibility, and shared success.

What We Offer:

Supportive, adaptable work environment
Career development through mentoring and training – Professional growth opportunities
Competitive pay and comprehensive benefits

Be part of a firm where great people achieve great things—together.

Key Responsibilities:

Perform complex billing including alternative fee agreements (AFAs), hybrid billing arrangements, consolidated bills, split bills/multi-payors, action codes and insurance billing which may include deductible invoices to the insured
Thoroughly understand firm, client, matter and exception rates and discounts
Demonstrate a working knowledge of client guidelines for assigned attorneys and clients
Proactively address errors that may result in delays in uploading or rejection of invoices
Analyze and problem-solve ebilling rejections independently, without additional escalation
Facilitate the set-up of clients who are transitioning to electronic billing or changing electronic billing vendors to ensure a smooth transition
Consistently process more than 500 invoices on a monthly basis with a significant component consisting of electronic billing, all with minimal errors
Ensure superior levels of client service in interactions with all levels of internal and external clients, vendors and other third parties
Research and recommend constructive solutions to reduce or eliminate inefficiencies
Assist with onboarding and training new team members
Serve as a resource to colleagues and a mentor to billing coordinators
Participate in firm-wide and departmental projects and initiatives
Other duties and responsibilities as assigned

Qualifications:

"Who Are You?"

Bachelor's degree or combination of equivalent education and work experience
Five or more years of relevant experience, preferably with a mid- to large-size law firm or professional services firm; other billing experience may be considered
Extensive knowledge and experience using Aderant, Elite or SAP billing platforms; Aderant experience is a plus
Strong skills in electronic billing across a wide variety of client billing systems
Prior experience using eBillingHub or BillBlast is desirable
Proficiency in Microsoft Office to include Word and Excel
Ability to calculate figures and amounts such as discounts, percentages, and billing rates.
Thorough understanding of firm and finance department policies and procedures and ability to identify issues and enforce compliance with those policies and procedures
Demonstrated initiative and a consistent ability to identify and communicate opportunities to improve existing processes
Demonstrated analytical skills, strong critical thinking and ability to spot problem areas and propose solutions
Experience with complex billing needs and requirements, including ability to manage lots of moving pieces for specialized practice groups whose billing needs require very specific instructions and/or processes that vary from a regular billing cycle process
Strong organizational and time management skills
Strong attention to detail and exceptional follow through skills
Ability to work under pressure
Ability to manage multiple projects with competing deadlines and priorities
Client service mentality with the ability to build strong positive team relationships
Excellent communication and interpersonal skills with the ability to present a problem and solution in a clear, concise, professional, and accurate manner when interfacing with attorneys, clients and other third parties
Demonstrated ability to take responsibility and initiative
Demonstrated ability to be proactive and innovative and exhibit a results-oriented mentality
Ability to work independently or collaboratively as needed
Willingness to keep asking questions to fully understand the root cause of issues and to be persistent in developing and driving towards solution
Ability to occasionally work outside of established business hours and adjust personal schedule to meet deadlines

Quarles & Brady offers competitive salaries, bonus and great benefits to employees including paid time off, health, vision, dental, 401k, life, disability and much more. Benefit eligibility is dependent on hours. Compensation is determined upon the market in which the position is located, the responsibilities of the position, the experience, education and skills of the applicant, and other job-related factors. The range for this position for individuals physically located in Chicago, San Diego, and Washington D.C. is $33.00 to $47.50/hour. The range for this position for individuals physically located in Denver $30.00 to $43.00/hour.

Quarles is an equal opportunity employer.

If you have any questions or require additional information regarding this position, please contact:

Jade Lorigan, Senior Legal Recruiting Coordinator, [email protected]

#LI-JL1

#LI-Onsite

#LI-Hybrid

#LI-Remote

#IND123

Apply Now

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