Top 783 Operations Administrative Support Jobs

Administrative Virtual Assistant
The Learning Loft —Florida
- $16 - $20 an hour
- Email
- Remote
- Background check
- Google Workspace
- QuickBooks
- Flexible schedule
Quick Apply
16h
Office Assistant
Learning Institute for Functional Education —Modesto, CA
- Up to $17 an hour
- Part-time
- Google Workspace
- Inventory management
- Computer literacy
- Flexible schedule
Quick Apply
12h
Administrative & Operations Coordinator
Mobile RV Repair Now —Remote
- $20 - $25 an hour
- Full-time
- Remote
- No experience needed
- Mid-level
- Administrative experience
- Flexible schedule
Quick Apply
7h
Office Assistant
Lang Companies Inc. —Hawick, MN
- $18 - $24 an hour
- Full-time
- Google Workspace
- Computer literacy
- Office
- Health insurance
- Dental insurance
Quick Apply
19h
Operations Coordinator, Equipment Lock
ROCKLAND MANUFACTURING —Claysburg, PA
- From $18.50 an hour
- Monday to Friday
- Microsoft Outlook
- Computer literacy
- Office
- Health savings account
- Paid holidays
Quick Apply
7h
Operations Coordinator
APX Net, Inc —Berwick, ME
- $44,000 - $48,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
21h
Transportation Office Specialist
HFC Inc of Sidney Iowa —Glenwood, IA
- $35,000 - $42,000 a year
- Online Application
- Customer service
- CDL A
- Office
Quick Apply
7h
Operations & Marketing Coordinator
Grit and Grind Coffee —Andalusia, AL
- $18 - $25 an hour
- Full-time
- Office
- QuickBooks
- In-person
- Health insurance
- Paid time off
Quick Apply
3h
Operations Office Manager
Longman Jakuback APLC —Baton Rouge, LA
- $45,000 - $48,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Paid holidays
- Health insurance
Quick Apply
19h
Senior Office Services Site Manager
Opensity Solutions —Milwaukee, WI
- Up to $80,000 a year
- Full-time
- Ability to walk for extended periods
- High school diploma or GED
- Ability to sit for extended periods
Quick Apply
18h
Administrative Coordinator
Express Employment Professionals —Sarasota, FL
- $23 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
22h
Clinic Office Administrator
Bionic Prosthetics and Orthotics —Green Bay, WI
- $16 - $17 an hour
- Full-time
- Medical office experience
- High school diploma or GED
- Clinic
- Health insurance
- Dental insurance
Quick Apply
16h
Receptionist Bilingual
Strategic Properties Inc. —Spring, TX
- $15 - $16 an hour
- Full-time
- Spanish
- English
- Mid-level
Quick Apply
18h
Orthodontic Front Office Coordinator
Smile Republic Pediatric Dentistry —Valencia, CA
- $20 - $25 an hour
- Full-time
- Google Workspace
- Dental office
- Organizational skills
- Paid holidays
- Health insurance
Quick Apply
11h
Front Desk Receptionist (Full-Time | Career Opportunity)
Blue Gate Hospitality —Shipshewana, IN
- $15 - $16 an hour
- Weekends as needed
- 18 years or older
- Customer service
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
13h
Concierge - PRN
Nouveau Marc by Barclay House —Kenner, LA
- $13.00 - $14.50 an hour
- Temporary
- Microsoft Word
- Microsoft Excel
- High school diploma or GED
- Health savings account
- Health insurance
Quick Apply
15h
Administrative Specialist
Ultimate Staffing Services —Portland, OR
- $60,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
13h
Weatherization Administrative Manager
WAYNE-METROPOLITAN COMMUNITY ACTION AGENCY —Highland Park, MI
- $64,000 - $74,000 a year
- Monday to Friday
- Microsoft Word
- Customer service
- Mid-level
9h
Administrative Specialist
Bluegrass Supply Chain —Findlay, OH
- From $18.50 an hour
- Microsoft Outlook
- Customer service
- Mid-level
Quick Apply
7h
Construction Office Administrator
Barrett Business Services —El Monte, CA
- $47,840 - $52,000 a year
- Full-time
- Mid-level
- Office
- QuickBooks
- Profit sharing
- Health insurance
Quick Apply
7h

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Administrative Virtual Assistant

The Learning Loft -
Florida

Quick Apply

Job Details

Contract
$16 - $20 an hour
16 hours ago

Benefits

Flexible schedule

Qualifications

Report preparation
Customer records maintenance
Google Workspace
Correspondence management
Confidential information handling
Office activity coordination
Email customer support
Accounts receivable management
Phone communication
Operations coordination
Spreadsheets
Client inquiry handling
Filing
Client file management
Executive administrative support
Digital marketing tools
Medical administrative support
Employee attendance management
Wix
Social media content creation
Client retention
QuickBooks Online
Email marketing software
Client management
QuickBooks
Document review
Invoice data entry
Prospecting
Content scheduling
Lead Tracking

Full Job Description

About Us

The Learning Loft has partnered with Integral Partnerships, an educational staffing and therapy support company that works with schools, therapists, families, and community partners. Our team is committed to providing dependable administrative support, strong communication, and high-quality educational and therapy services.

Position Summary

We are seeking a highly organized, dependable, and proactive Administrative Virtual Assistant to support the daily administrative and operational needs of Integral Partnerships and affiliated private practice services.

This role will provide executive support, coordinate communication with school partners and therapists, manage weekly invoicing and timesheets, respond to inquiries, assist with marketing, and help maintain efficient day-to-day operations.

The ideal candidate is detail-oriented, professional, responsive, comfortable communicating by phone and email, and able to manage multiple priorities independently in a remote work environment.

Duties

Provide administrative support to company leadership
Manage reminders, deadlines, and follow-up tasks
Assist with email organization and routine correspondence
Prepare documents, spreadsheets, forms, and reports
Maintain organized digital files and company records
Track projects and administrative action items
Assist leadership with special projects and daily operational needs

Weekly Invoicing

Prepare and send weekly invoices to school partners and clients
Track invoice submission dates and payment status
Follow up professionally regarding missing information or outstanding balances
Communicate billing questions to leadership as needed

Timesheet Collection

Collect weekly timesheets from therapists and team members
Review timesheets for completeness and accuracy
Follow up on missing or incomplete submissions
Organize timesheets for invoicing and payroll purposes
Maintain accurate weekly timesheet records

School Partner Communication

Respond to routine school inquiries by phone and email
Follow up on schedules, documents, invoices, meetings, and service-related requests
Maintain professional and positive communication with school administrators
Route clinical, contractual, or urgent matters to the appropriate team member

Therapist Communication

Communicate with therapists regarding timesheets, schedules, meetings, documents, and company updates
Send reminders and follow up on outstanding tasks
Assist with therapist onboarding and administrative documentation
Support communication between therapists, leadership, and school partners
Help coordinate scheduling changes and coverage needs

Marketing

Assist with ongoing marketing to schools and community partners
Maintain school and prospective client contact lists
Send approved outreach emails and follow-up messages
Assist with newsletters, email campaigns, flyers, and social media content
Schedule approved social media posts
Help track prospective partnerships and marketing follow-ups
Support outreach for educational and private practice services

Customer Service

Provide professional and courteous customer service
Respond promptly to general questions and inquiries
Direct individuals to the appropriate team member
Maintain a welcoming and solutions-focused approach
Document important concerns, requests, and follow-up needs
Protect confidential information at all times

Phone Support

Answer and return calls through the company phone system
Monitor voicemail messages
Respond to routine questions using approved information
Maintain clear notes regarding calls and required follow-up
Provide professional phone support to schools, therapists, families, and prospective clients

Meeting Coordination

Schedule quarterly leadership, and team meetings
Send calendar invitations and reminders
Assist with coordinating meetings with school partners and community organizations

Private Practice Operations

Respond to prospective client and family inquiries
Assist with appointment scheduling and follow-up communication
Send intake forms, service information, and approved documents
Receive provider timesheets and organize billing information
Assist with private practice invoicing and payment tracking
Support client retention, referral outreach, and community marketing
Help maintain organized client and provider records
Complete administrative duties needed to support smooth private practice operations

Wix Inquiries

Monitor Wix website contact form submissions
Respond promptly using approved templates and information
Contact prospective clients, schools, and community partners
Track each inquiry and document follow-up activity
Route inquiries to the appropriate department or team member
Follow up with leads who have not responded
Maintain an organized inquiry and contact tracking system

Qualifications

Previous virtual assistant, administrative assistant, customer service, or office support experience preferred
Excellent written and verbal communication skills
Strong organizational and time-management abilities
High attention to detail
Professional phone and email etiquette
Ability to work independently and meet deadlines
Ability to manage confidential information
Dependable internet connection and professional remote workspace
Comfortable working with multiple businesses, team members, and priorities

Preferred Experience

Experience with the following is preferred:

Google Workspace
Microsoft Office
Wix
QuickBooks or invoicing software
Canva
Google Voice or other business phone systems
Social media platforms
Email marketing platforms
Project management systems
Educational staffing, therapy services, healthcare, or private practice administration

Ideal Candidate

The ideal candidate:

Is organized, dependable, and responsive
Takes initiative and follows through on tasks
Communicates professionally with schools, therapists, families, and leadership
Can prioritize responsibilities without constant supervision
Is comfortable handling phone calls, emails, billing, marketing, and scheduling
Enjoys creating organized systems and supporting a growing company
Maintains professionalism and confidentiality

How to Apply

Please submit:

Resume to [email protected]
Two professional references
Availability for 10–15 hours per week

We are looking for a reliable Administrative Virtual Assistant who can provide consistent support, strengthen communication, and help maintain efficient operations across our educational and therapy services.

Pay: $16.00 - $20.00 per hour

Benefits:

Flexible schedule

Work Location: Remote

Quick Apply

Refine Your Search

Operations Administrative Support jobs

Administrative Virtual Assistant

Office Assistant

Administrative & Operations Coordinator

Office Assistant

Operations Coordinator, Equipment Lock

Operations Coordinator

Transportation Office Specialist

Operations & Marketing Coordinator

Operations Office Manager

Senior Office Services Site Manager

Administrative Coordinator

Clinic Office Administrator

Receptionist Bilingual

Orthodontic Front Office Coordinator

Front Desk Receptionist (Full-Time | Career Opportunity)

Concierge - PRN

Administrative Specialist

Weatherization Administrative Manager

Administrative Specialist

Construction Office Administrator

I want to receive the latest job alert for Operations Administrative Support

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