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Athletics Travel Operations Coordinator

Columbia University -
New York, NY

Apply Now

Job Details

Full-time
$66,300 - $73,000 a year

Qualifications

Stakeholder relationship building

Full Job Description

Job Type: Officer of Administration
Regular/Temporary: Regular
Hours Per Week: 35
Salary Range: $66,300 - $73,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

One of the world’s leading universities, Columbia University Athletics offers elite-level student-athletes the ability to compete for and win Ivy League titles and NCAA Championships. With 32 varsity sports, Columbia Athletics is the largest NCAA Division I athletics program in New York City and the only NCAA Division I sports program in Manhattan. A beautiful and peaceful campus in the heart of New York City, Columbia offers the most diverse student body in the Ivy League. Columbia Athletics has positioned itself with elite-level coaches and top-notch facilities in the Campbell Sports Complex, Baker Athletics Complex, and Dodge Fitness Center.

The Athletics Travel/Operations Coordinator is responsible for assisting the Director of Athletics Travel and Business Operations with travel functions for the Department of Intercollegiate Athletics and Physical Education and supporting athletic team travel needs.

Responsibilities

Assist in all aspects of travel arrangements for 32 athletic programs as well as administrative units in Department of Intercollegiate Athletics and Physical Education Identify most cost-effective means of travel while collaborating with coaches and administrators to meet all travel needs.
Assist in all aspects of travel arrangements for 32 athletic programs as well as administrative units in Department of Intercollegiate Athletics and Physical Education Identify most cost-effective means of travel while collaborating with coaches and administrators to meet all travel needs.
Research and secure quality hotel and flight accommodations that are cost effective for away travel, recruiting travel, official visits and administrative travel and assist varsity sports program in organizing team meals for away contests.
Assist varsity sports programs with transportation arrangements for practice and competition schedules.
Assist in managing the master Baker Athletics Complex shuttle bus schedule to ensure efficient operation and cost efficiencies and assist with game day operations all home football contests for fan and shuttle bus management
Coordinate with third party bus company to secure all home and away contest buses and fan buses for select local competitions
Assist the Director of Travel and Business Operations with varsity sports programs on individual team travel budgets and annual budgeting process
Assist with payment and reconciliation for all team travel vendors
Assist with monthly P-card hard-close procedures
Review and process invoices and expense reports as needed
Coordinate with varsity sports programs on itineraries for away travel and official visits as needed
Assist teams and admin with ad hoc travel requests as needed and assigned by the Director of Travel and Business Operations or the Sr Associate Athletics Director / CFO
Exhibit the highest professional standards and ethical behavior with adherence to NCAA, Council of Ivy League Presidents, University, and the Department of Intercollegiate Athletics and Physical Education rules and regulations
Contribute to the maintenance of good working relationships with all members of the Department.
Assume other duties as assigned by the Director, Intercollegiate Athletics and Physical Education.

Minimum Qualifications

Bachelors Degree and/or equivalent related experience
0-2 Years of related experience

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

Apply Now

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