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Legal Operations Associate, Client Transition and Case Intake, RLS- Legal Assistant US Remote

Ryan, LLC -
Remote

Apply Now

Job Details

Full-time
$79,000 - $110,000 a year

Benefits

Paid parental leave
Tuition reimbursement
Paid time off
Adoption assistance
401(k) matching
Gym membership
Benefits from day one
Sabbatical

Qualifications

Computer operation
Microsoft Outlook
Spreadsheets
Presentations for conferences or internal meetings
Employee relationship building
Smartsheet
Desktop applications
Managing projects
Data analysis software

Full Job Description

Why Ryan?

Hybrid Work Options
Award-Winning Culture
Generous Personal Time Off (PTO) Benefits
14-Weeks of 100% Paid Leave for New Parents (Adoption Included)
Monthly Gym Membership Reimbursement OR Gym Equipment Reimbursement
Benefits Eligibility Effective Day One
401K with Employer Match
Tuition Reimbursement After One Year of Service
Fertility Assistance Program
Four-Week Company-Paid Sabbatical Eligibility After Five Years of Service

The Operations Associate, Client Transition & Case Intake (RLS) supports the Operations Manager in driving key operational initiatives that enhance the efficiency and scalability of RLS Legal Services.
This role focuses on two core areas: managing the transition of Ryan clients to RLS Legal Services Agreements and supporting the intake of legal cases into Lead Docket and Filevine. The Operations Associate will help maintain and improve digital workflows that leverage Smartsheet, Property Point, Salesforce, Lead Docket, and Filevine, while collaborating with tax consultants, attorneys, and the RLS India team to ensure accurate data management and seamless case processing.

The ideal candidate is detail-oriented, process-driven, and comfortable working across multiple systems to optimize workflows and support a growing legal services operation.

This is a fully remote role in the US with very little to no travel.

Duties and responsibilities, as they align to Ryan’s Key Results

People:

Create a positive team member experience.
Demonstrates strong interpersonal/communication skills with professional staff, senior level executives and the community at large.
Develops and maintains strong relationships throughout the organization.

Client:

Responds to client inquiries timely.
Works with the President, RLS to develop, deploy, maintain, and/or assess best practices, policies, KPIs, and other strategic initiatives.
Anticipates needs of team members.
Works with projects and cross-functional teams across the Firm to execute RLS initiatives to drive results and value to customers.
Anticipates and navigates obstacles to generate results.

Value:

Understanding of business needs to help executive leadership define operational strategies.
Synthesizes data from different sources to streamline key business processes and drive performance improvements.
Designs and creates ad-hoc reporting and analysis.
Serves on internal Firm committees.
Performs other duties as assigned.

Education and Experience:
Bachelor’s degree or equivalent required, MBA preferred. Five years of experience in the professional services industry. Experience at Ryan is preferred, but not required.

Legal assistant experience and relevant experience supporting a larger legal firm preferred.

Computer Skills:
To perform this job successfully, it is very important that the individual has advanced skills in Microsoft® Smartsheet, Word, Excel, Access, PowerPoint, Outlook, and Internet navigation and research. The candidate will be trained in third party software programs used by RLS, including Lead Docket, and Filevine.

Essential Skills Required:

Ability to work with large quantities of electronic data and data fields.
Effective written and verbal communication skills
Attention to detail
Effective presentation skills
Demonstrates accuracy and thoroughness
Sense of urgency and able to work self sufficiently
Demonstrates willingness to be flexible and adaptable to changing priorities
Ability to work effectively both independently and in a team-based environment
Strong multitasking and organizational skills
Strong project management skills.

Work Environment:

Standard indoor working environment.
Occasional long periods of sitting while working at computer.
Position requires regular interaction with employees at all levels of the Firm, clients, and interface with external vendors as necessary.
Independent travel requirement: 5%.

Compensation Pay Transparency:

For certain California based roles, the base salary hiring range for this position is $90,000.00 - $118,800.00

For other California based roles, the base salary hiring range for this position is $83,000.00 - $110,000.00

For Colorado based roles, the base salary hiring range for this position is $79,000.00 - $104,500.00

For Illinois based roles, the base salary hiring range for this position is $83,000.00 - $110,000.00

For other Illinois based roles, the base salary hiring range for this position is $79,000.00 - $104,500.00

For Maryland based roles, the base salary hiring range for this position is $79,000.00 - $104,500.00

For Massachusetts based roles, the base salary hiring range for this position is $83,000.00 - $110,000.00

For other Massachusetts based roles, the base salary hiring range for this position is $79,000.00 - $104,500.00

For New Jersey based roles, the base salary hiring range for this position is $90,000.00 - $118,800.00

For New York based roles, the base salary hiring range for this position is $90,000.00 - $118,800.00

For other New York based roles, the base salary hiring range for this position is $75,000.00 - $99,000.00

For Washington based roles, the base salary hiring range for this position is $83,000.00 - $110,000.00

Equal Opportunity Employer: disability/veteran

Apply Now

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