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Construction Project Coordinator - Telecom

Valhalla Industries, Inc.
Tacoma, WA

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Job Details

Full-time
$60,000 - $80,000 a year

Benefits

Health savings account
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
Life insurance
Referral program

Qualifications

Written communication
Teamwork
Microsoft Excel
Attention to detail
Construction document control
Smartsheet
Telecommunication
Construction administrative experience
Construction stakeholder communication
Analytical thinking
Stakeholder relationship building

Full Job Description

Construction Project Coordinator – Telecom

Position Summary

The Construction Project Coordinator supports telecom construction projects by ensuring all project activities align with lifecycle milestones, schedules, permitting, and budget requirements. This role coordinates administrative, reporting, billing, and compliance functions across multiple projects while maintaining accurate documentation and communication with internal teams, contractor partners, and municipalities. The Coordinator plays a critical role in keeping projects organized, compliant, and progressing efficiently from start to closeout.

Essential Functions

Project Coordination & Tracking

Coordinate project activities to ensure lifecycle milestones, scope, and production requirements are met.
Maintain accurate and up-to-date project schedules and production trackers, delivering daily status updates to leadership and weekly progress reports.
Build jobs and projects within internal systems and ensure all required documentation is properly attached and maintained.
Pull, review, and manage project documentation from customer platforms.
Ensure all stakeholders are aligned with current schedules, priorities, and objectives.

Permitting & Municipal Coordination

Request and track permits with cities, counties, and governing agencies as required.
Notify municipalities upon project completion to facilitate permit closeout.
Support compliance-related activities, including assistance with PUC-related work upon request.

Billing, Invoicing & Financial Administration

Gather billing documentation, prepare and submit invoices using internal accounting tools, and upload all required supporting documentation through customer systems. Track invoice payments to ensure timely receipt and proper reconciliation.
Process credit card transactions on a weekly basis.
Support customer billing requests as needed.
Ensure all invoices and expenses are accurately tracked against approved project budgets and paid on time.

Timekeeping & Administrative Support

Review, correct, and update employee and contractor timesheets for accuracy and compliance.
Maintain accurate records to support payroll, billing, and audit requirements.

Communication & Priority Management

Build and maintain collaborative, professional relationships with internal teams and contractor partners to ensure clear communication and reliable data flow.
Proactively manage competing priorities, interruptions, and ad-hoc requests while maintaining momentum on critical project deliverables.
Provide leadership with accurate data and reporting to support informed decision-making.

Knowledge, Skills, and Abilities

Proficiency in Microsoft Office, with strong experience in Excel; experience with Smartsheets in a construction or telecom environment is preferred.
Familiarity with construction or telecom billing workflows.
Strong written and verbal communication skills with the ability to coordinate across multiple stakeholder groups, including municipalities.
Proven ability to build and maintain effective working relationships with internal teams and external contractor partners.
Highly organized, self-motivated, and able to manage multiple projects and priorities in a fast-paced environment.
Strong analytical skills with attention to detail and a high level of accountability for data accuracy and deadlines.

Job Type: Full-time

Pay: $60,000.00 - $80,000.00 per year

Benefits:

Dental insurance
Disability insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Referral program
Vision insurance

Work Location: In person

Quick Apply

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